1. Developing a Public Involvement Plan
Why Develop a PI Plan?
Format
Public Involvement Training Class – Presented by the Office of Environmental Services

2. Why Develop a PI Plan?

3. "Failing to prepare is preparing to fail” Benjamin Franklin

4. Objectives Enable proactive and strategic PI planning
Provide direction on how to adequately engage and inform stakeholders and the public
Identify opportunities for stakeholders and the public to participate in decision-making
Ensure PI is conducted in a manner that:
Meets regulatory requirements
Keeps project on schedule
Is commensurate with a project’s type and complexity 4
Public Involvement Training Class – Presented by the Office of Environmental Services

5. When is a PI Plan Needed? Dependent on project type and complexity
Path 1 and 2
Not required
PI activities conducted as appropriate
Path 3 and Path 4/5
PI Plan required
Specific actions and deliverables 5
Public Involvement Training Class – Presented by the Office of Environmental Services

6. Developing a PI Plan No cookie-cutter approach
Each project is different
Identify relevant project issues or goals
Existing public support or opposition and anticipated controversy?
What information will stakeholders and the public want and need?
What role will stakeholders and the public have in decision‐making? 6
Public Involvement Training Class – Presented by the Office of Environmental Services

7. Developing a PI Plan Identify Stakeholders
Who are the interested parties?
Whose support is needed?
“Movers” and “Shakers”
Identify appropriate means and methods to establish initial communication/outreach
What’s the purpose?
Underserved populations 7
Public Involvement Training Class – Presented by the Office of Environmental Services

8. Developing a PI Plan
Identify participation opportunities for stakeholders and the public
Methods and techniques to sustain involvement and encourage input
What stage of the PDP will input be needed?
Articulate when and how input is factored into decision-making
Identify appropriate PI activities 8
Public Involvement Training Class – Presented by the Office of Environmental Services

9. Format

10. Project Overview Brief Project Description Purpose and Need Summary
Strategy Meetings
Project Management Team
Complex Path 3, Path 4, and Path 5
Define PI Strategy
Updates and status reports given
PI Management Tasks
Goals and Objectives
Applicable Legal Requirements 10
Public Involvement Training Class – Presented by the Office of Environmental Services

11. Project Management Team
Project Sponsor
ODOT and Consultant PM (if applicable)
Supporting District and Consultant Staff
Public Information Officer (PIO)
Support Staff
Essential ODOT Central Office Staff
Essential public officials, civic leaders, agency officials, etc. 11
Public Involvement Training Class – Presented by the Office of Environmental Services

12. Stakeholders Identify interested parties Define strategy:
How to inform stakeholders
How information, ideas and opinions will be solicited and obtained 12
Public Involvement Training Class – Presented by the Office of Environmental Services

13. Underserved Populations
Define outreach strategy
Identify methods to solicit information, ideas, and opinions
How to appropriately identify
How to adequately inform
How do encourage proactive involvement 13
Public Involvement Training Class – Presented by the Office of Environmental Services

14. Outreach and Activities
Identify activities and define efforts to be undertaken during each phase of the PDP
Media outreach
Distribution of materials
Fliers, brochures, fact sheets, and/or newsletters
Dedicated project website
Social media
Presentations, meetings, interviews, and/or surveys
Role of Project Management Team members 14
Public Involvement Training Class – Presented by the Office of Environmental Services

15. Project Timeline/Schedule
Identify when specific PI activities will take place in conjunction with project schedule and each phase of the PDP
Timing required to achieve the desired results
What project level information is required for each PI activity? 15
Public Involvement Training Class – Presented by the Office of Environmental Services

16. Decision-Making Process
Identify at what phase of the PDP decisions will be made or needed
Define how decisions will be made
Define role and opportunities for stakeholders and the public
Decision-maker, advisory, contributor 16
Public Involvement Training Class – Presented by the Office of Environmental Services

17. Meeting Locations Stakeholder Meetings
Public Meetings or Public Hearings
Identify accessible locations that are Title VI compliance
ADA
On or near transit corridors 17
Public Involvement Training Class – Presented by the Office of Environmental Services

18. Implementation
Consider time needed to prepare and to strategize methods and approaches
Consider budgetary needs and resource allocation and availability
Modify PI Plan as a project progresses
As needed
Coordinated with OES for approval
Make available to stakeholders and the public
Can be posted to the project website 18
Public Involvement Training Class – Presented by the Office of Environmental Services

19. Exercise #2 Develop a PI Plan for your project
Incorporate items discussed in this module