1. AZWater 2017 Conference Planning Committee Meeting
Lunch Sponsored by HDR
June 10th 2016

2. Agenda Introductions 2016 review 2017 conference Task List
Survey comments
Conference Analytics
2017 conference
Abstract Categories
Submission Deadline
Task List
Subcommittee leads

3. Introductions Your Name Employer & Job Title
# years on the conference committee
If you have a specific task on the committee, what is it
What Change/Improvement (big or small) you’d like to see to the conference

4. Average Attendee per Session
Late afternoon not as well attended as morning sessions
Research track in the afternoon not well attended
Several missing moderator surveys
In general how well were the tracks put together?

5. Attendee Analytics
1500 registered attendees
300 Exhibitor Registered

6. Attendee Analytics

7. Registration Process (at check-in)
Unclear as to which was new registration and pre-reg lines
Picking up everything at the conference was very efficient, although more work for the volunteers.
Much better than last year's. Need an additional line with a sign posted above each line. Suggest A-G, H-Q, R-Z.
no real direction for the lower part of the alphabet. People did not know where to get there packets.
Cindy and Debbie are great
I like it when they are mailed in advance
Surprisingly fast and easy

8. Please rate the PDH Process
This process needs improving!! Would check out of a talk and it would show you as checking in again.
I wish the scanners would say both when you are scanned in and then scanned back out. I was never sure if my PDHs were recorded. Plus its crowded to get to the scanners.
Easy to use
There could always be more scanners, but the lines moved pretty quickly.
People waiting to scan tend to block flow of traffic in an out of the room.
Unsure of my status since it always scanned as "In"

9. Scheduling
Excellent
Wish there was more time between sessions, missed a few sessions because I got caught up networking in between.
I like the traditional format without the staggered breaks
Too long between morning and afternoon sessions on Thursday.
There were overlaps in seminars I would have liked to attend
Committee meeting scheduling could be improved to avoid conflicts with presentations on topics of interest to the committee

10. Why did you choose to attend the AZ Water Annual Conference & Exhibition?
Participated as speaker and took several assigned employees with me....
It is the largest show in AZ. we can attend and get the needed training and exposure needed.
new to the business and wanted to learn more.
It is a good source of PDHs and networking, it is local and easy to attend. The large vendor exhibit is good and the session topics are varied and inclusive of multiple disciplines.
For the free breakfast! Duh!
I was asked to present.
See what new technology might be useful in field work. Make contacts with other professionals.
PDHs and client networking
WEF Member for 30 years, this is the best forum to network with others in the field and be updated in new technologies.

11. Why did you choose to attend the AZ Water Annual Conference & Exhibition?
I wanted to present.
Why not, it's fun.
I wanted to visit and decide if it is worth participating in future years as exhibitor.
Give a talk, network, learn something new.
My supervisor asked me to and as a relatively new water professional, I was curious as I had not attended before.
PDH'S AND NETWORKING. TO ENHANCE MY JOB SKILS IN THE WATER DEPT.
It was a mistake.
First time, seen there was Operator and SCADA classes
Colleague of mine was speaking.
Obtain pdhs and networking.

12. Mike Worlton Thank You 2016 Big Cheese!!!
Being Conference Planning Chair is a huge time commitment and exercise in juggling…Thank you for being our leader!!!
Thank You 2016 Big Cheese!!!

13. 2017 Conference
Let the Party Planning begin…

14. Did you know that the AZWater Conference is moving to the Phoenix Convention Center in 2017?
Thank god!!! Glendale is the worst place for this event considering the amount of diving many have to do and the fact that sponsored happy hours are not well attended do the the driving distance.
Yes, I am glad it is moving downtown Phoenix it is more convenient with the light rail. The long drive and traffic was the worst part of the event. The hotel rooms were too expensive to stay there.
Going to be interesting getting a hotel and moving away from Cabalas.
I live in Glendale. Next year will be a big hassle for me with traffic, etc.
what about the parking $$
Please do not move to phoenix c/c. Thanks
AWESOME. Central to the Valley. Was hard to drive to the opposite side of town.
Will be a longer drive, with more traffic issues.
How is parking being handled? Is there a separate parking fee?
Neutral really. I would attend where ever it was, but being centrally located should be a bit "easier"

15. Did you know that the AZWater Conference is moving to the Phoenix Convention Center in 2017?
Basically, westsiders do not like that we are moving, and eastsiders love it.
Parking is a big concern of all!

16. Call for Abstract
Call for abstract advertisement will go out in the Summer Kachina
Open Abstract Submission; middle of July?
Water Treatment
Water Resource / Recharge
Safety
Water Distribution
Utility Management / Customer Service
Water for People/EWB
Wastewater Treatment
Construction
Innovative Technology
Wastewater Collections
Research
Other / Special Topics
Energy / Sustainability
Reuse
Pretreatment
Distribution
Regulatory
Laboratory Practices

17. Room COG PCC Session/mtg Room Exhibition Hall 30,000 48,000 Ballroom
COG
PCC
Exhibition Hall 1
30,000
48,000
Ballroom
18,564
28,000
Session/mtg Room
Solana F&G
3,120 4
3400
Solana H or I 2
3,080
2800
Cira A, B or C 3
2,280
2600
Aurora A & B,
1,480
155
1,400
Aurora C or D
740
Asteria BR
1,050
154
1,300
Total (sq-ft)
19,390
27,100

18. Possible Changes We will discuss these in the upcoming month.
Conference Schedule
Lunches
AWWA/WEF speaker
Award schedule
Length of tracks (could we have some longer tracks)
BBQ Venue
Registration
Showcare vs. Cvent
On-line
On-site
Other Changes to consider???
Meeting
June 10
July 15
Aug 12*
Sept 16*
Oct 16*
Nov 11*
*Dates are only preliminary and are subject to change

19. Important Dates
Friday 6/17/2016 – Publish Call for Abstract in Kachina
Friday 11/4/2016 – Deadline for Abstract Submission
Friday 11/11/2016 – Send out Abstract for Scoring
Friday 11/25/2016 – Abstract Scores Due
Friday 1/13/2017 – Finalize Program
Finalize BBQ, Keynote…
Friday 1/20/2017 – Board Approval of Program
To do between these dates
Organize sessions/track appropriately to the talks submitted
Find Moderators
Committee Meetings
BBQ contract signed
Keynote agreed upon

20. Theme 2010 – Stewardship of Arizona’s Water Future
2011 – Arizona’s Water Future Is Here
2012 – Celebrating the Past, Planning for the Future
2013 – Sustainable Water, Sustainable Arizona
2014 – Public Investment in Water for a Strong Economy and Healthy Communities
2015 – A Vibrant Arizona Through safe, Reliable Water
2016 – NONE
2017 – Do we want a Theme…or keep it Theme-less

21. Conference Chair / Board Liaison Gretchen Baumgardner, Chair
Tom Galeziewski
Conference Chair / Board Liaison
Gretchen Baumgardner, Chair
TBD, Vice Chair
Planning Chairs
Mike Worlton
Past Chair Us
Task Force
Keynote, Theme Program & Panel

22. Moderator
Clayton Freed
YP Committee Liaison
Mike Ambroziak
Exhibitor Liaison
Patrick Goodfellow
IT Chair
Cindy Martinez
Registration Chair
Alan Palmquist / Sarah Rogowski
Awards Chair
Debbie Muse
Conference Program
Tom Braatelien

23. Manufacturer Technical Session Nashita Naureen / Clayton Freed
Mike Ambroziak
Manufacturer Technical Session
Nashita Naureen / Clayton Freed
Student Poster Session
MFR Social
Doug Berschauer / Jesse Black
Operator Training
Tricia Cook / ???
Check In/Proceedings
Jeanne Jensen / Sumeet Mohan
Job Fair
Karla Richards
Sponsorships

24. Need a full sub-committee
BBQ
Amy Baker
App
Jesse Black
Meter Mania
Larry Hanson / Curt Courter
A/V and Room Setup
Kevin Chadwick
Regulatory Outreach
Maria Brady / Mike Caruso
Signs
Clayton Freed / Patrick Goodfellow
Website

25. Technical Session Layout
Steve Wedwick / ???
Breakfast/Lunch PPTs
Richard Sacks
PDHs
Damien Tonnelle / Vice Chair
Survey/Feedback
Anupa Jain, Bob Goff
Photography
Nashita Naureen
Technical Session Layout
Craig Caggiano / Gretchen / ???
Fresh Ideas
Dave Iwanski / Robin Bain
Golf Tournament

26. Lunch Sponsors When Sponsor June HDR July August September October
August
September
October
November
December
January
February
March

27. THANK YOU
Lunch Sponsored by HDR

28. BBQ Heritage Square’s Lath Pavilion Chase Field Events
Renaissance Phoenix Downtown’s Skyline Terrace
Cityscape
We need a subcommittee to vet possible venues.