1. Dr Emily Bennett, Research Outputs Manager, University of Portsmouth
& REF eligibility
Dr Emily Bennett, Research Outputs Manager, University of Portsmouth
June 2016
Open access help page on the Library website -
(Please download this Power Point & see the ‘notes’ section on the slides for links and additional info)

2. What is Open Access (OA)?
Full-text research output (e.g. a journal article) is available online for anyone to access, without financial cost.

3. Why is Open Access important?
Raises an
academic’s profile
Collaboration
Raises the profile of University
Increases citations OA
maximises
the usage of research
Accelerates research
Government departments
(e.g. central & local government, policy
makers, hospitals, police, defence,
education etc)
Increases
transparency & accountability
Charities
Public (tax payers)
Businesses & industry

4. (Very!) long-term goal of Open Access
We are currently in a (very long!) transitionary period between the publishing models.
It will take many years (10, 20, 30?!) for the publishing industry to completely shift to the new model.

5. But while we move to the new model of publishing ….
…..things are a bit complicated!

6. Open Access policy OA is a requirement of major funding bodies
UoP OA policy:
HEFCE’s OA policy:
RCUK’s OA policy:
Eligibility for submission to REF2020

7. What do OA policies cover?
Journal
articles
Conference
articles
(with an ISSN)
Articles need to be peer-reviewed.
(Excludes books. In the long-term HEFCE are investigating other output types, such as monographs)

8. ‘Small print’ of the polices differ
HEFCE’s REF eligibility policy
Funders’ polices, e.g. RCUK
UoP OA policy aligned with HEFCE’s policy.
Funder’s polices, such as RCUK, are typically stricter, e.g. requiring particular licences and shorter embargos.
If several policies apply to you, you need to comply with the one that has the strictest requirements.
so….

9. Key dates RCUK’s OA policy University of Portsmouth policy
“The policy applies to peer‐reviewed research articles (including review articles not commissioned by publishers), which acknowledge Research Council funding, that are submitted for publication from 1st April 2013, and which are published in journals or conference proceedings.”
University of Portsmouth policy
“Journal articles and conference proceedings
accepted for publication after 1st January 2014.”
UoP OA policy:
HEFCE’s OA policy:
RCUK’s OA policy:
HEFCE’s REF eligibility policy
“This requirement will apply to journal articles and conference proceedings accepted for publication after 1 April 2016”
(Other funders, such as Wellcome, may have different dates)

10. Subscription Open access Types of journal Sometimes called ‘Hybrid’
Universities pay subscription
to access
No subscription
Whole journal free to access online
Directory of Open Access Journals -

11. Green and gold routes to Open Access
Free
Pay APC
The University generally prefers the Green route. However, if the green route cannot be taken, then the gold route is an option - providing funding is available.
The Gold route is encouraged if your are RCUK funded.

12. The green route Preferred route (unless you are RCUK funded)
Publish in a subscription (hybrid) journal
Do not pay to publish
Author uploads the article details & the article itself (post-print) to Pure within 3 months of acceptance.
Publication record is public immediately.
Article itself becomes public after an embargo period stipulated by the publisher.
Pure login -
Public website that shows content from Pure -
Example of a staff profile on the Research Portal -
(You can also export to BibText from Pure, for example to import it to Research Gate).

13. Which version do I upload to Pure?
It is the post-print version that needs to be uploaded into Pure.
Examples of a post-print:
Examples

14. Can I take the green route?
HEFCE’s REF eligibility OA policy allow an embargos of –
up to 12 months for REF panel A & B
up to 24 months for REF panels C & D
You need to check before you submit –
Does the embargo the publisher stipulates exceed the embargo that HEFCE allows?
If the answer is ‘yes’, then you cannot comply with HEFCE’s policy via the green route.

15. Green route – examples Submitting to REF panels A and B
Can binary early warning scores perform as well as standard early warning scores for discriminating a patient’s risk of cardiac arrest, death or unanticipated intensive care unit admission? Dr Stuart Jarvis, Mrs Caroline Kovacs, Dr Jim Briggs, Meredith, P., Schmidt, P. E., Featherstone, P. I., Professor David Prytherch & Smith, G. B. Aug 2015 In : Resuscitation. 93, p
Publisher insists on an embargo of 12 months.
HEFCE allow up to 12 months for articles submitted to panels A and B.
Journal = REF compliant via the green route.
Submitting to REF panels C and D
Breaking modernity’s spell - magic and modern history. Dr Karl Bell Jan 2007 In : Cultural and Social History. 4, 1, p p.
Publisher insists on an embargo of 18 months.
HEFCE allow up to 24 months for articles submitted to panels C and D.

16. How do I look up publishers’ embargos?OR
(look at the ‘Author's
Post-print’ section)
Contact the
Research Outputs Team
Elsevier's UK Embargo list – illustrates that embargos are typically not an issue:

17. Copyright of 3rd party materials
If permission cannot be gained to reproduce 3rd party materials that are embedded within articles, then they can be treated as an ‘exception’. I.e. remove them from the article before posting it on Pure.
Reference for the articles the images on this slide were taken from –
Beaven, B. (2016). The resilience of sailortown culture in English naval ports, c Urban History, 43(1), /S
HEFCE’s policy - para 39, point a).

18. The gold route
Publish in a subscription (hybrid) or open access journal.
Pay an Article Processing Charge (APC) to make the article open access on the publisher’s website immediately.
Author also uploads the metadata & the article (post-print) to Pure within 3 months of acceptance.
RCUK funded authors particularly encouraged to apply for the Gold route.
Example of a subscription (hybrid) journal that has a gold open access option - (If you scroll down, you’ll see some of the articles have yellow icon next to them and the words ‘open access’. This means the author’s university has paid an APC for that specific article to be open access. )
Example of a completely open access journal where all articles are open access and you always pay to publishing -
Example of the article added to Pure (ie. so showing on the Research Portal)

19. Funding for gold OA Article Processing Charges (APC) are expensive!
Range from £800 – £4000 per article.
University has two budgets for APCs:-
RCUK funded research
Non-RCUK funded research
Applications for APC funding are reviewed by research leads and your ADR. (Application form)
Please apply before you submit your article for publication.
How to apply for APC (gold OA) funding -

20. The gold route - metrics
The University considers metrics when assessing APC applications.
Please see this web page for more details about metrics ( ), or contact or come to the bibliometrics session on the Researcher Development Programme.
Bibliometrics page on the Library website.

21. Keep Calm - help is available!
Research Outputs Team
Open access website
Research Outputs Team: Dr Emily Bennett,
Soozi Mead & Dr Andrew Clark
Faculty depositors can make Pure deposits on researchers behalf.
Open access help page -
Help using Pure: Contact to arrange training.