1. Professional Development Programme: Design and Development of Institutional Repository Using DSpace
Nipul G Shihora
INFLIBNET Centre Gandhinagar

2. Content Creation/Development & Workflow in DSpace

3. What we will cover… Institutional Repository What Content?
What is it for?
Dspace User
Authentication and Authorization
Submission Workflow in DSpace
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4. What is an Institutional Repository (IR)?
“An IR is a digital collection capturing, preserving and disseminating the intellectual output of a single university community”
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5. Institutional repository
“A university-based institutional repository is a set of services that a university offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members. It is most essentially an organisational commitment to the stewardship of these digital materials, including long-term preservation where appropriate, as well as organisation and access or distribution.”
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6. What content? Research output from University staff
Academic research papers
Journal articles
Research data sets
Conference papers
Research output from University students
Theses and dissertations
Research data
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7. What is it for?
Make University’s intellectual (research) output visible
Facilitate global access
Especially in geographically remote environments
Why based in the Library?
Skills in information management, dissemination and access
University rankings
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8. DSpace users
User accounts are required in order to grant privileges to different users
If not logged in, you are considered to be an anonymous user
If you have a user account, rights and roles can be granted to you to allow you to interact with Dspace
Some users will be ‘administrators’ and have access to all functions in DSpace
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9. Authentication and Authorization
Two important concepts:
Authentication
The process of establishing the identity of a user (eg. LDAP)
Authorization
The granting of privileges to a user to perform an action on a resource
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10. Submission Workflow in DSpace
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11. Workflow Step Possible actions
Can accept submission for inclusion, or reject submission.
Can edit metadata provided by the user with the submission, but cannot change the submitted files. Can accept submission for inclusion, or reject submission.
Can edit metadata provided by the user with the submission, but cannot change the submitted files. Must then commit to archive; may not reject submission.
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12. Communities Collections Items
How is it organised?
Communities Collections Items
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13. Example Structures
Structures may be based around organisational units:
Community
Collections
Items
Department
Research Groups
Item Type
Faculty
Schools
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14. Article / Document / Class Notes
Metadata Data Entry
File Submission Process
Metadata Entry into IDR
Publishers Reference is given
Bits-Stream Upload
Modify - Entry
Proof Checking N
Archived into IDR
Wrong Entry Y
Correct Entry
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25. Dublin Core Metadata (Qualified for Theses)
Tag
Definition
Title
dc.title
Name given to the resource
Subject
dc.subject.LCSH
Topic of the content of the resource
Description
dc.description.abstract
Abstract
Coverage
dc.coverage
Not used
Source
dc.source
Relation
dc.relation
Format
dc.format
MIME types (eg application/pdf)
Date
dc.date.issued dc.date.available
Date on the title page Date available for embargoed theses
Resource type
dc.type dc.type.qualificationlevel
Thesis Honours, Masters, Doctoral
Language
dc.language
Language of the intellectual content of the resource
Identifier
dc.identifier
Unambiguous reference to the resource within a given context: this is the object identifier or OID
Creator
dc.creator
Entity primarily responsible for making the content of the resource
Contributor
dc.contributor.advisor
Supervisors
Publisher
dc.publisher.institution dc.publisher.department
Entity responsible for publishing the content of the resource
Rights management
dc.rights
Information about rights held in and over the resource
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26. Standards International standards Date: YYYY-MM-DD
Creator’s Name: Surname, first name or First name
Metadata (DC-qualifief/ETDMS)
MIME types
application/pdf
audio/mpeg
video/mp4
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27. References: Book: Website:
Lynch, C. A. (n.d.). Institutional Repositories: Essential Infrastructure for Scholarship in the Digital Age. ARL Bimonthly Report, 226(February 2003), 1–7.
Website:
The DSpace Foundation. (n.d.). DSpace Manual. Retrieved March 3, 2017, from
Training Materials | DSpace. (n.d.). Retrieved March 3, 2017, from
Using Dublin Core - The Elements. (n.d.). Retrieved March 3, 2017, from
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28. Thank you…
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