1. CIRCABC Guide
for PA-NFAs (Public Authorities – National Funding Authorities)

2. CIRCABC – why and how to use it
The Council Regulation No 561/2014 setting it up the ECSEL Joint Undertaking stipulates that sensitive information shall be protected (Art. 15 Confidentiality) while providing adequate access to documents (Art. 16 Transparency).
To this effect, ECSEL JU establishes:
a folder dedicated to the Evaluation process “ECSEL JU Evaluations”
a folder per each funded project “Y - Call number - Project Acronym”
in CIRCABC repository to enable sharing of time-stamped documents in a controlled and secure manner, providing password protected access, and having the capability to define access rights for each person entitled to:
- consortium members,
- ECSEL JU office,
- public authorities / national funding authorities

3. How to get there Link to CIRCABC: https://circabc.europa.eu
click on the “Connect with ECAS (EU login)”
follow the instructions – next slide
DON’T have an ECAS (EU login) account:
Click on “Create account” and follow the instructions to get one then follow the steps below

4. How to login -2
Identification is done via ECAS (EU login) so after clicking on “Login” the system will ask you to log in with your e mail address; make sure this is the same than the one registered in ECAS !!!
CAUTION: make sure the domain selected is “External”

5. ECAS account
ECAS (EU login) account is the gateway to CIRCABC – therefore you are kindly requested to keep your ECAS account up do date (update personal data, address, etc.)

6. Access Level
The representatives of the NFAs/EC and the observers nominated by them have been assigned “access” rights i.e read and download documents.

7. How to access the folders content
To access the documents in the subfolders:
Login then follow the steps as described in the following slides

8. How to access the folder content
After logging in CIRCABC
in the lower half of the window will appear the evaluations folder and the list of the projects folders where there are participants from your country

9. Projects Folder Organization
Call # Project Acronym
Folder Organization
Project Monitoring
&
Payments
Project Monitoring
&
Payments
Legal
Documents
Legal
Documents
Periodic Reports
Review Agenda
Technical Certificate
Experts Report
… …
JU Grant
Agreement
Amendments
UTROs
… …
Public
Area
Public
Area
Content
Dissemination
Publications
Events
… …
Folders to which the PA-NFAs/EC have access

10. Projects Folder Organization
Project Monitoring
&
Payments
Documents related to the review:
Interim (M6, M12, M30,…) Yearly (M12, M24, M36,… ) and
Final Reports,
- Meeting Agenda (& other logistics)
- Experts Report
- Technical Certificate
Periodic Reports
Review Agenda
Technical Certificate
Experts Report
… …
Legal
Documents
JU GA – initially the copy signed by ECSEL JU and when available the copy signed also by the coordinator
Technical Annex - the original will be in the JU GA subfolder
- the latest active version in (one of) the last amendment(s)
Amendments and Information Procedures – the relevant documents (request letter, acceptance letter, updated Technical Annex, updated Annex 2 (financial Annex– as the case may be)
UTROs (Universal Transfer of Rights & Obligations)
GPF Forms
JU Grant
Agreement
(accession forms)
Amendments
… …
Public
Area
Dissemination
Publications
Events
… …
Mainly used by the consortium for dissemination purposes

11. How to access the folder content
Click on the “Library” menu to access the subfolders

12. How to access the folder content
Project title (acronym) is visible in the upper bar
The subfolders (spaces) to which you have access will appear in the main window
Click on the subfolder (space) you want to access

13. How to access the files
Click on its icon

14. Evaluations Folder
To access the evaluations of a specific Call

15. Evaluations Folder In the Call folder: - one folder per Call
- one folder with the specific documents per country (Part C)
- ESRs
- Publishable summary reports

16. Evaluations Folder
In each subfolder will appear the list with the proposals where there are participants from your own country
In order to access a proposal just click on the respective icon

17. Evaluations Folder For each proposal you will find:
- Part A and Part B
To access (download) a document
or on the button from the “actions” list
either click on its icon

18. Country Specific Folder (Part C)
Click on your country to get the parts C in the respective Call

19. Tips: Navigating inside CIRCABC
NEVER use the internet “go back” function as it could log you out of CIRCABC
In order to move from one subfolder to another ALWAYS use the “Library” function either in the left side menu or in the upper path bar

20. Tips: Navigating inside CIRCABC
In order to access/see the documents in the project folder ALWAYS use the “Library” function
CAUTION: what it is displayed in the welcome window when the project folder is opened is ONLY the new stuff (documents or subfolders uploaded/modified/created recently) , not the library tree structure