1. Kyrene School District
Welcome to the
Kyrene School District
Orientation for New Educators
July 25, 2017
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2. Introductions
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3. Outcomes
Teachers will be introduced to the organization of the Kyrene School District
Teachers will be able to log in to iVisions to access employee resources
Teachers will learn how to log in to complete their benefit elections
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4. About Kyrene Celebrating 128 years of quality education
Founded in 1888
25 schools & Furlong Campus
16,500 students
2300+ employees
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5. Common Questions What is a probationary teacher?
Who can help me find answers to my questions as a
first year teacher?
Principal HR
* Other teachers (mentors, KEA reps) 
* District web page
When do I receive my first full paycheck? August 10, 2017
2 day paycheck on July 27, 2017
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7. Kyrene Regional Model Akimel A-al Altadena Estrella Cerritos
Lagos Monte Vista
Milenio Sierra
Centennial Pueblo
Colina Mariposa
Esperanza Mirada
Lomas Paloma
Manitas
Aprende KMS
Brisas Niños
Cielo Norte
KTA - Sureño Waggoner
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8. Kyrene Customer Service Model Human Resources Regional Specialists
Leslie Branson
Employment Specialist
- Aprende Region
- Pueblo Region
Carla Covarrubias
- Akimel A-al Region
- Altadeña Region
- Norte Elementary
Jean Gauthier
Substitutes/Smartschools
Summer Performance Contracts
Melissa Smith
- Centennial Region
- Niños Elementary
- Community Ed/Kids Club (DO)
- Curriculum and Assessment
- Educational Services
- Information and Accountability
- Instruction
- Technology
Jennie Truman
KMS
Waggoner Elementary
Business Services/Print Shop/Warehouse
Exceptional Student Services
Facilities/Grounds
Human Resource Services
Transportation
- Employee Relations/Leave of Absences
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9. Payroll Contacts A d i s t r i c t o f e x c e l l i n g s c h o o l s
Judy Licko
Payroll Manager
PAR Processing – Kronos Specialist
(480)
Theresa Steverson
Payroll Technician District Office (Upstairs) Kids Club/Summer Academy
Transportation/Bus Drivers
Permanent Substitutes H – M
Jamie Nethercutt
Payroll Technician Aprende MS – Brisas – Cielo – Kyrene MS
Niños – Norte – KTA Sureño
Waggoner
Print Shop, Warehouse
Permanent Substitutes T-Z
Linda Valencia
Payroll Technician Akimel A-al MS – Altadeña MS
Cerritos – Estrella – Lagos
Milenio – Monte Vista – Sierra
Business Services, Human Resource Services, Technology
Permanent Substitutes N-S
Brienna Soza
Centennial MS – Colina – Esperanza
Lomas – Manitas – Mariposa – Mirada
Paloma – Pueblo MS
Curriculum and Learning, Facilities/Grounds
Permanent Substitutes A-G
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10. X1215 Technology Contacts The number to know is: TECHNOLOGY HELP DESK
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11. Kyrene Communications
Leadership Communications
Facebook
Twitter
Kyrene
Employee Associations
HUMAN RESOURCES NEWSLETTER?
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12. This is the Kyrene homepage:
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13. Kyrene Email Access Microsoft Outlook
Check daily!
First time log-in at work location
Log-in & Password first initial and last name
Prompt to change password
Access from home through Kyrene Website after
first time log-in.
Mandatory password resets will occur periodically and
must be done at work location.
Questions? Call Technology Help Desk x1215
Caution support staff about checking during off work hours – FLSA Issues
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14. iVisions Employee Portal
Go to Kyrene Home Page
Click Employees
Click iVisions Self-Service Portal
Upper right hand click Login
Input Kyrene Six Digit ID # in User name and Password
If you have difficulties logging in, please contact Technology Services at
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15. Certified Staff Professional Education Credit *
Graduate Credits are submitted online via the iVisions portal
Must be submitted by January 15th
See Meet and Confer for Education Credits criteria
Reminder: Credits not approved at hire must be claimed within 30 days of first contracted date of employment
*Depending on budget capacity
MOVE SLIDE TO LATER IN THE PRESENTATION?
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16. Fair Labor Standards Act (FLSA)
Federal law establishes minimum wage, child labor standards, overtime pay and record-keeping which requires the accurate recording of exact hours worked for non-exempt (hourly) employees
Exempt and non-exempt (hourly) differences (teachers are exempt employees)
Non-exempt employees are not allowed to “donate” their time (e.g. Instructional Assistants in the classroom, or office clerical staff)
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17. EMPLOYEE BENEFITS New Hire Benefit Eligibility – 30 hours per week
Log in to iVisions to enroll – required even if declining
Complete enrollment within 31 days of the first day of work*
Waiting Period: 1st of the month following 60 days of employment
i.e. Hire date 7/20, benefits effective 10/1
District paid medical plan allowance covers full cost of employee only Health Savings Account or Base PPO medical plans
Benefit payroll deductions
20 deductions; August – May, 10 month school site staff
24 deductions; July – June, 12 month year round staff
* Failure to complete enrollment within the 31 days results in automatic enrollment in the Base PPO medical plan.
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18. EMPLOYEE BENEFITS Life Events & Open Enrollment
Mid-year changes allowed only for IRS qualifying life events
Life event examples = marriage, divorce, birth/adoption, spouse open enrollment/ loss of coverage, ACA allowable changes, etc.
Life event paperwork must be completed within 31 days
Open enrollment – spring each year
Open enrollment changes effective July 1st
Questions? Contact the Benefits Team
Deb Spurgin - Chief Benefits Officer
Jessica Bowman x1302, Diane Waller x1316, or Yvonne Long x1317
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19. Kyrene Employee Benefit Trust (KEBT)
Benefit Plans Offered
Kyrene Employee Benefit Trust (KEBT)
Medical Plans - United Healthcare – 4 plan options
Base PPO* - $5,000 deductible, 80/20
H.S.A. Medical* - $1,500 deductible 80/20
Standard PPO - $500 deductible, 80/20
Premium PPO Buy-up – $200 deductible, 90/10
Medical plans include Rx, Behavioral Health and Health Coach, Bre Moro
*Plans in purple are completely free for employee only coverage. The premium cost for these options are paid by Kyrene School District.
Dental Plans – Cigna Dental – 2 plan options
DHMO co-pays for services, select network dentist
DPPO - $50 annual deductible, 100%, 80%, 50% any dentist
Vision Plan - Avesis – exam co-pay, allowances for frames, contacts and discount for laser correction
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20. Employee Assistance Program (EAP)
Benefit Plans Offered
Basic and Voluntary Life - The Hartford
Critical Illness/Accident - Cigna
Flexible Spending - UHC, medical and dependent care
Short Term Disability - Disability RMS
Long Term Disability - Broadspire, ASRS
Arizona State Retirement System (ASRS) – pension benefit
Optional 403(b)/ 457(b) Accounts – Voya
Employee Assistance Program (EAP)
EAP is available to all employees – 3 free visits or telephonic consultations
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21. Workers Compensation (WC)
If injured on the job:
Immediately notify your Supervisor (required)
Supervisor and the Employee call in to the Nurse Triage line (Unless life threatening or serious injury needing immediate treatment)
WC Approved Urgent Care Centers
Dignity Health – Chandler Blvd. & 46th St.
FastMed – Elliott Road & Priest
Emergency - Closest ER facility
Employee accrued time is used until claim is approved for lost wage benefits by the WC carrier
If you have questions regarding workers compensation please contact the Benefits Department.
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22. Business Services Reminders
_______________________________________________________________________
Reimbursement – There are no reimbursements All purchases must be made with an approved purchase order
Cash Handling – Don’t do it! All monies collected must have a receipt issued (i.e., field trip fees, etc.)
Questions? Please contact Jackie Mattinen, Director of Business Services at x1370
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23. Trip Reduction Program (TRP)
Reduce air pollution and improve our quality of life by carpooling, vanpooling, taking the bus, riding your bike or walking!
Kyrene participates in the Maricopa County Trip Reduction Program
Kyrene offers incentives!
+ A guaranteed ride home for any employee who uses an alternative mode to get to work in the event of illness, family emergency, or other unforeseen problems;
+ Monthly prize drawings ($20 gift card!) for new and continuing alternative mode users. Register at
Please contact Tiffany McMann in Facilities at X1602
For bus information, please call Valley metro Transit Information at (602)
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24. Please contact us @ 480-541-1300 (main HR reception desk)
Questions?
Please contact us @ (main HR reception desk)
We are here for you!
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25. Professional Responsibilities
Orientation for New Educators
July 25, 2017
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26. Introductions
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27. Outcomes
Teachers will understand accrued authorized absences, restricted absences, and procedures
Teachers will be introduced to the Absence Management system
Teachers will be introduced to the employee Mandatory Training modules
Sharon
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28. Link to the Kyrene homepage:
Employee Resources - Links:
Certified Meet and Confer Document
TEGS (Teacher Evaluation & Growth System)
iObservation (evaluation)
iVisions Self-Service Portal
Sharon
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29. Authorized Absences
Full time employees accrue approximately 12 days (96 hrs.) per school year of Authorized Compensatory Absences, prorated to FTE.
Sick days – Seven (7) days are designated as Sick Days
Personal days – Five (5) days are designated as Personal Days
Blackout Days - Personal Days may not be used:
First five (5) instructional days of the school year
The first instructional day of each quarter
Veterans Day cannot be combined with a Personal Day(s) to create a four day weekend or longer
The day prior to the Thanksgiving Holiday
Friday of the Waste Management Open
State-mandated assessment testing dates (excluding makeup testing)
Last two (2) instructional days of the school year
Restrictions - Personal Days are limited to two (2) consecutive days unless authorized by your Supervisor
Blackout/Restricted day absences must be supported by the approval form, submitted to Human Resources, before compensation will be permitted: Personal Day Request Form
Sharon
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30. Non-Accrued absence benefit: Bereavement Days
Authorized Absences
Non-Accrued absence benefit: Bereavement Days
Employees contracted to work 20 hours a week or more shall be granted compensated bereavement time not to exceed three (3) days per annum, prorated to FTE, where such an absence is necessary due to a death in the employee’s immediate family or employee’s spouse’s/partner’s immediate family.* If there is a need for additional time for bereavement, and an employee has accrued Personal and Sick time, the employee may use that time for additional days and additional time may fall under the application of Policy GCCC and must be approved by the Governing Board.
“Immediate family” for this section only and 2(a)4 is defined as: 1) The spouse or domestic partner of the employee, 2) The children (including son-in-law/daughter-in-law), parents, siblings, grandchildren, or grandparents of the employee or the employee’s spouse or domestic partner; 3) Relatives living within the household who can be claimed as a dependent.
Sharon
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31. Substitute Budget Site allocations Plan B High Absence days
School pays cost of substitutes except those covering teachers on authorized FMLA or General Medical leave of absence
Plan B
When substitutes are not available to fill vacancies
High Absence days
Blackout/Restricted days
Advance notice of absence
Impact of late call-in
15% rule – Personal day usage
Sharon
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32. Absence Reporting For School-Based Staff *
All school-based certified personnel must report their absences through the Absence Management system, even if a substitute is not needed.
The system defaults to a full school day. Be sure to accurately report your absence hours.
When a substitute is required, the sub will be paid a full or half day as required.
Report absences as soon as possible! If it is after 6:00 AM on the day of your absence you must call Jean Gauthier in HR at (480)
Blackout/Restricted Personal day absences will not be compensated unless they are supported by the approval form and received in Human Resources.
*Note: Furlong-based employees report absences through iVisions
Karla
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33. Absence Management System
New school employees receive their Login ID, PIN#, and a link to the Employee QuickStart Guide via from Jean Gauthier in HR.
Absence Management may be accessed via internet or phone to:
Report an absence
Create an absence requiring a substitute
choose a preferred sub
add notes
upload shared files
Change or Cancel an absence
Manage personal information and PIN
Karla
Via the Internet:
Via the Phone:
Questions? Contact Substitute Specialist Jean Gauthier at ext.1301
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34. Leave of Absence
For absence from work under the following conditions, contact Human Resources to inquire about an authorized Leave of Absence.
In order to prevent being “absent without leave” request a Leave of Absence if:
your absence exceeds 10 consecutive work days; or
you do not have sufficient Sick/Personal day balance to cover an extended absence period
For information online: Frequently Asked Questions (FAQ’s)
To review and print the packet online: Request for Leave Packet
If you have questions or would like to schedule an appointment, contact:
Specialist Jennie Truman at ext.1307
Assistant Director Karla Izzett at ext.1322
Karla
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35. Mandatory Trainings
Governing Board Policy, Federal and State laws require school
district employees to be trained on important topics related to
the workplace and students.
Mandatory Training Modules include Sexual Harassment, Mandatory Child Abuse Reporting, and Bloodborne Pathogens, among others
Kyrene offers this training online through the iVisions Portal
5 to 10 minutes to complete each presentation module
Training Modules are completed by all employees annually in the fall, and for new employees during the first 30 days of employment
Karla
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36. Communications
Kyrene values you as our employee and the right to public free speech. We also expect all employees to adhere to District policy.
Governing Board Policy GBEA - Staff Ethics – applies to Employee Behavior, Communications, and Social Media
All employees of the District are expected to:
Maintain high standards in their school relationships  
Assume responsibility for providing leadership in the school and community
Maintain standards of exemplary conduct
Maintain just, courteous, and proper relationships with students, parents, staff members, and others
“It must be recognized that the employee’s actions will be viewed and appraised by the community, associates, and students.”
Karla
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37. Frequently Asked Questions
What is the Sick Leave Bank?
Why are ID Badges required?
Who can help direct my questions ?
Sharon Johnson, KEA President, ext. 1031
KEA Building Representative
HR Employment Specialist
Karla Izzett, HR Assistant Director, ext. 1322
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