2. Supervisor’s Employee Work Folder
AF Pamphlet , Supervisor’s Records
(20 Dec 93)
A set of records used in managing the performance of employee’s at the Unit level
Privacy Act Information – Keep Locked
Limited Access

3. Supervisor’s Employee Work Folder
List of records normally maintained:
AF Form 971
Leave Schedules
Training Records
AF Form 1378, Position Description [P/F], or
AF Form 1003, Core Personnel Document [P/F], or
DD Form 2918, Standard Position Description [NSPS]
SF Forms 52, Request for Personnel Action
Performance Appraisal, Feedbacks, & backup documentation

4. AF Form 971, Supervisor’s Employee Brief
SECTION 1 (Computer-generated form)
PART A – Employee’s Current Info
Current address and phone number
Emergency contact information
PART B – Supervisor’s Notes
Employee’s Conduct (counseling & formal*)
Discussions
Recognition Letters
SF 50s (Performance and/or Time-Off Awards which are appraisal-related only) [P/F]

5. AF Form 971, Supervisor’s Employee Brief
SECTION 1 (cont’d)
PART C
Employee Experience
Awards
Performance & Promotion Factor Ratings
Training Information
Education

6. AF Form 971, Supervisor’s Employee Brief
SECTION 2
Performance Expectations
AF Form 860, Civilian Performance Plan, or
AF Form 1001, Core Document [P/F]
Performance Objectives [NSPS]

7. AF Form 971, Supervisor’s Employee Brief
SECTION 3
Appraisal Information
AF Form 860A, Civilian Rating of Record, and
AF Form 860B, Civilian Progress Review Worksheet [P/F]
DD Form [NSPS]
Associated documentation (e.g., Feedbacks)

8. AF Form 971, Supervisor’s Employee Brief
SECTION 4
Position Information
AF Forms 1378, Position Description, or
AF Form 1003, Core Personnel Document [P/F]
Associated documentation (feedbacks, PIPs, etc.)
DD Form 2918, Standard Position Description [NSPS]
SF 52, Request for Personnel Action, until SF 50 received & annotated [All]

9. AF Form 971, Supervisor’s Employee Brief
SECTION 5
Miscellaneous Information:
DD Form 2365, DoD Civilian Employee Overseas Emergency-Essential Position Agreement
Leave Policy Letter
All Medical Documentation
Civilian Physical Fitness information
AF Form 55, Employee Safety & Health Record

10. AF Form 971, Supervisor’s Employee Brief
SECTION 6
Training & Development Plans (AFI )
DD Form 1556
Training Evaluations

11. Disposition of Supervisor’s Employee Work Folder
Supervisor leaves – retain for gaining Supervisor
Employee leaves for another organization on base – forward to new supervisor (within 10 workdays)
Employee leaves for another AF base or returns to CONUS – forward to CPF
Employee leaves for another Agency – destroy after 60 days

12. Disposition of Supervisor’s Employee Work Folder
Employee separated for any reason (excluding military duty) – destroy after 60 days
Employee separated for military service – forward to CPF
Employee separated for Adverse Action – contact CPF for guidance

13. Common Deficiencies Extraneous documents: Information not current
Copies of SF 50s
Old SF 52 requests
Information not current
Missing Address, Phone, and Emergency POC
Missing notations of required briefings:
Security/Safety Briefings
Performance Evaluation discussions
Employee unaware of negative information in Part B

14. CIVILIAN PERSONNEL FLIGHT
Q & A
CIVILIAN PERSONNEL FLIGHT
KYM TRAN
435 MSS/DPCS-B
DSN: