1. IWK e-PROCUREMENT & SAP SUS OVERVIEW 2017 IWK vendors
© IWK Sdn Bhd / 2017
Confidential

2. SAP ERP Where we are now and our achievement to-date eP SUS PERSONAS
Manage purchasing document and master data
PERSONAS
Improve user productivity by personalizing their SAP screen and layout
Save time and less manpower for data entry
e-Procurement
Increase transparency
Expedite quo/tender process
Less manpower
Paperless process
Generate savings
Extensive reporting
Vendor master
Material & Service
master
Auction data
FIORI
Online approval screen
Expedite approval process
Mobile friendly application – help managers to approve request
SRM
Manage Operational Contract
Online approval
Shopping Cart
Expedite contract preparation process
SUS
CLM
Manage master agreement
Online approval
Expedite contract document preparation process
SUS
Online PO
Online approval
Online service verification
Online invoice
Expedite payment process and verification
ROS
Online registration
Manage vendor master data
Paperless
Expedite vendor registration process
Online approval
BW/SPM/BOBI/LUMIRA
Simplify data analysis and reporting
Help users to perform spend analysis
Help managers to monitor budget and spending
© IWK Sdn Bhd / 2017
Confidential

3. E-Procurement and SAP Modules Implemented by IWK
2014
2015
Privasia
E-Procurement
Contract Management
Operational Procurement
Invoice Management
Spend Analytics
SAP Spend Performance Management
SAP SRM, SAP ERP & SAP Cart Approval
SAP Invoice Mgmt
Supplier Connectivity via SUS
e-Procurement Platform integrated with SAP
SAP
Contract Lifecycle Mgmt
© IWK Sdn Bhd / 2017
Confidential

4. Features
Full paperless processes from sourcing/bidding, PO/contracts, invoicing and payment
Open and transparent for all users and Business partners
Fast and responsive processes
On-line approvals
Better controls
Better spend analysis and reporting
Long and difficult journey to implement the full system
© IWK Sdn Bhd / 2017
Confidential

5. Part 1: eProcurement Overview Part 2: SAP SUS for SUS Vendor
© IWK Sdn Bhd / 2017
Confidential

6. PART 1 E-PROCUREMENT (e-Sourcing/e-Bidding)
© IWK Sdn Bhd / 2017
Confidential

7. Process Flow – e-Procurement
Auction Setup
Bidding
Auction Close
Purchase Request
Approval & PO
© IWK Sdn Bhd / 2017
Confidential

8. e-Procurement Background
The Putrajaya Committee on GLC High Performance (PCG) formed in 2006.
Main intent to increase overall performance of GLCs, corporate governance, shareholder value and stakeholder management.
Led by Khazanah and MoF
Transformation Manuals launched on:
Enhance Board Effectiveness, Review & Revamp Procurement (Red Book),
Improve Capital Management, Develop Human Capital and Others
© IWK Sdn Bhd / 2017
Confidential

9. Review and Revamp Procurement – Procurement Red Book
Procurement Red Book issued in April 2006 by PCG.
Procurement Best Practices included are:
Minimise total cost of ownership
Ensure efficient procurement cycle time
Enhance transparency and eradicate corruption
Enhance organisation capabilities and governance
Develop a stable and competitive supplier base
E-Procurement is the key factor to achieve the above.
© IWK Sdn Bhd / 2017
Confidential

10. Benefits to Suppliers
There will be more opportunities due to open participation;
Easy access into the Company for new suppliers and contractors;
Easy to use system;
More time to do business with less paperwork and travel for manual bid submissions;
Free service without additional charges; and
Lower cost in conducting business.
© IWK Sdn Bhd / 2017
Confidential

11. eProcurement Volume – in RM Million
Drop in 2014,15 & 16 due to
Term Contracting. Renewals of contracts.
Overall volume at RM300M. Mostly sourcing via e-Procurement
197
124
123
108
© IWK Sdn Bhd / 2017
Confidential

12. eProcurement Volume – No of Auctions
Drop in 2014, 15 & 16 due to
Term Contracting. Renewals of contracts.
Overall volume at RM300M. Mostly sourcing via e-Procurement
4,573
4,531
4,142
3,979
3,510
3,181
2,426
2,370
937 4
© IWK Sdn Bhd / 2017
Confidential

13. Term Contract Volume 2016 Significant increase from 2015 actual of 62%
Higher % = Responsive process and competitive
© IWK Sdn Bhd / 2017
Confidential

14. E-PROCUREMENT PORTAL INTRODUCTION
LIVE DEMO-
© IWK Sdn Bhd / 2017
Confidential

15. VIDEO URL Link: SUPPLIER INTERFACE
© IWK Sdn Bhd / 2017
Confidential

16. General Statistics
No. of auctions by Central Region Unit Offices from Jan – Dec 2016
Status
Head Office KL
Shah Alam
Subang Jaya
Klang
Langat
Gombak
No of Auction
113
201 73
146
192
188
143
Participation <3 41 89 15 33 28 32 30
Participation >3 72
112 58
164
156
Average participation
4.2
2.9
4.8
4.4
5.3
4.7
4.5
Unit Office with poor participation (<3): KL Unit Office. Unit office to improve the number of participation per auction to improve competitiveness. If not invited, vendors can participate via Self-Invite.
© IWK Sdn Bhd / 2017
Confidential

17. PART 2 SAP SUS FOR SUS VENDOR (e-PO and e-Payment)
© IWK Sdn Bhd / 2017
Confidential

18. General Statistics No. of SUS POs since January 2016 to-date : 19,153
No. of completed works (PO – Invoice) : 15,444
Site: Head Office, KL UO, Shah Alam UO, Subang Jaya UO, Klang UO, Langat UO & Gombak UO
PO Status
No. of PO
No PO Acknowledgement
1,182
No SES
2,158
No Invoice
369
Total outstanding PO in SUS
3,709
© IWK Sdn Bhd / 2017
Confidential

19. Issues & Action By Contractor/Supplier
Problem to login eProcurement or SAP SUS. Request to reset Password.
Contact Procurement/IT head office to
Not invited to participate in auction.
Can participate via Self-Invite. System will check Reg Cat match with Auc Cat, Site Visit date & vendor performance
Problem with service/product delivery to unit offices.
Issues with online document submission in SUS portal.
Discuss with Requisitioner/Proc Exec/BSM or Unit Manager at Unit Offices
Forgot how to use the system (Staff resigned & others).
Contact Procurement Head Office for refresher class
Payment status or issue related to payment.
Contact BSM at Unit office or Finance Head Office
© IWK Sdn Bhd / 2017
Confidential

20. THANK YOU Procurement Department IWK
© IWK Sdn Bhd / 2017
Confidential