1. Portland Vancouver Rowing Association

2. Water Coordinator

3. Clubs within PVRA
Lake Oswego Community Rowing Lewis and Clark College Oregon Rowing Unlimited Pacific University Portland Boat Club Portland State University Crew Rose City Rowing Club Station L Rowing Club University of Portland Vancouver Lake Crew Willamette Rowing Club

4. In Preparation for Regatta: (~10 hrs)
Assist or coordinate in the delivery of launches to race course the two days prior to the start of racing. This includes launching the boats, making sure they are fueled, and have all safety equipment.
Assist in “prepping” the physical course. This includes tightening, repairs, and course buoy placement
Assist or coordinate the set-up of the starter’s tower
Instruct and oversee volunteers in the unloading of the two PVRA storage containers and moving the items onto the starter’s dock
Assist or coordinate the towing of the starter’s and aligner’s dock (experienced volunteers only).
Assign or assist with:
Stake boat alignment and set-up (experienced volunteers only).
Starter’s dock placement.
Aligner’s dock placement and alignment (experienced volunteers only).
500 meter (orange) buoy placement.
Warm-up buoy placement.

5. During Regatta (~35 hrs)
Ensure on-the-water volunteers are properly trained and prepared for their job
Keep the launches fueled
Monitor the on-the-water (launch drivers, stake boat holders) volunteer shift times
Shuttle volunteers and USRA Officials on and off the water
Assist in emergency course repairs

6. Regatta Teardown: (~5 hrs)
Pull and bring back to VLC:
Large buoys with anchors.
Docks and dock anchors.
Stake boats and stake boat poles.
Shuttle launches to VLC boat ramp and pull from water.
Load storage containers.

7. Land Coordinator

8. In Preparation for Regatta (~10 hrs)
Review logistics for land set up and operations with PVRA Regatta Director(s)
Be available for Wednesday set up to meet and direct tent set up and lead volunteers

9. During the Regatta: (~35 hrs)
Utilize your own actions and volunteers/assistant coordinators to perform the following:
Monitor venue garbage and recycling cans; bring waste and recycling to dumpsters and to replace bags
Monitor porta potties; call Schulz Clearwater for extra servicing if necessary
Monitor park restrooms; contact Clark County Parks if any issues
Monitor site for adherence to park regulations (parking, dogs at park, camping, tent stakes) and take action when necessary
Monitor 2 Honda generators, refill gasoline as needed
Meet lunch caterer on site to get food to the correct tents
Regularly check in with referees, volunteers, and vendors to ensure they have sufficient supplies and equipment (once every 75’ or so)
Work with Regatta Director(s) and Coordinators in maintaining a running shopping list of food/supplies needed, collecting shopping receipts for food/gas/supplies, and keeping a running list of regatta notes
Perform other regatta operation duties as necessary

10. Teardown (~5hrs)
Provide leadership during teardown on Sunday afternoon
Begin packing supplies and preparing for teardown as early as the schedule allows
Give direction to volunteers in loading all PVRA supplies to moving truck
Utilize volunteers to bring waste and recycling to dumpsters
Rented cones, tables, chairs to be stacked in central location
Sweep the park for trash and lost and found with volunteers

11. Volunteer Coordinator

12. In Preparation for Regatta (~10 hrs)
Familiarize yourself with the volunteer schedule for the regatta
Work with the Regatta Director(s) to ensure you have sufficient working knowledge about the various volunteer positions and regatta layout to direct volunteers on race day

13. During the Regatta (~35 hrs)
Arrive at the course in the morning on Friday, Saturday, and Sunday of the regatta to check-in the first volunteers of the day; stay at course until the close of racing
DO NOT check in volunteers all day yourself, let the “Volunteer Check In” volunteer group do that. You should be able to oversee the big picture to ensure shift changes go smoothly and that positions are filled at all times.
Maintain a record of all volunteer hours on check-in spreadsheet
Welcome all volunteers to volunteer tent, thank them for their time and service
Provide direction/materials for volunteers in proper preparation for their position (sunscreen, bug spray, gloves, water, food, etc.), where to go, and training if necessary
Make use of floaters, announcements over PA system, or adjustments to shift schedule to ensure critical volunteer positions are filled at all times
Maintain an organized volunteer tent with easy access for volunteers to get food and drink
Work with Regatta Director(s) and Coordinators in maintaining a running shopping list of food/supplies to be purchased that afternoon, collecting shopping receipts for food/gas/supplies, and keeping a running list of regatta notes

14. Teardown (~5 hrs) Track tear down volunteer hours on spreadsheet
Provide leadership during teardown on Sunday afternoon
Begin packing supplies and preparing for teardown as early as the schedule allows
Give direction to volunteers in loading all PVRA supplies to moving truck
Rented cones, tables, chairs to be stacked in central location
Sweep the park for trash and lost and found with volunteers
Ensure the Regatta Director(s) gets all receipts, volunteer sign-ins, notes, notebooks, clipboards, etc