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PMI New Brunswick: Annual General Meeting

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1 PMI New Brunswick: Annual General Meeting
Collaborate to Succeed PMI New Brunswick: Annual General Meeting May 17th, 2017 – Fredericton, New Brunswick

2 Agenda: Welcome and Thank You to Our Sponsors (2016 – 2017)
Report on Highlights and Challenges Strategy Review / Service Delivery Review / Communications Review Financial Updates Sponsors and Partners ( ) Thank You to Outgoing Directors Special Recognitions Election of New Board of Directors Other Business Items Final Thoughts of President Officially Close the Meeting Welcome to the New President of PMI New Brunswick Paula moved that the agenda be accepted, seconded by Sébastien, all in favor, motion carried. AGM May 17, 2017

3 Sponsors & Partners (2016 – 2017 ):
AGM May 17, 2017

4 Strategy Update – began in 2015
Strategic Membership Service Delivery Our Value proposition is unclear We need to continuously look at revamping, renewing or refreshing offerings Listen to our membership and use data to guide our decisions To attract /retain members we need to be agile and responsive in our services to align to the needs The level of membership in the chapter is not reflective of the number of PMI members in the province Membership renewals are inconsistent Project Managers are increasingly broadening their influence in organizations, moving out of traditional roles We need members (current and future) to see PMI NB as a vibrant, relevant organization PD days will become our Flagship event Network events, with or without speakers are top of mind for membership Lunch & Learns vary in popularity from city to city Look first at partnering to promote and provide access to, professional education rather than deliver it ourselves/fund Revisit our sponsorship model and determine how/if it needs to evolve to further support new initiatives

5 Strategy Progress – phased approach
Finalize the strategy for the renewed PMI NB and create the implementation plan Phase One Confirm the vision and identify the requirements/ priorities of the membership, Board & Executive Confirm the scope of change we are willing to take on year over year Define the updated vision, mission and objectives of PMI NB Communication to membership Develop strategy/ plan for the Chapter and align with ongoing work to renew Charter, by-laws and policies Determine priority of activities Cascade strategic directives to Board committees and develop action plan Phase Three Rollout and Move Forward Introduce new offerings, capabilities and/or events for our members Communicate the retirement of current activities that won’t carry on Publish the new Charter, by-laws and other governance documents to the members (website) for their information Revamp the Board, Executive and any other governing activity that needs to change to support the new direction Advertise our new capabilities, offerings, etc to corporate partners, sponsors Deliver Phase Two Execute the strategic work plan through the development of Committee operational plans for Embed strategic objectives in our membership attraction efforts, sponsorship and all advertising Confirm Charter, by-law and policy changes via membership review process Publish the strategy to all members, PMI Global Implementation Progress Document

6 Strategic Focus this year!
Promotion and Awareness of PMI-NB value and benefits. Increase Retention Increase Satisfaction Paula briefly reviewed the strategy noting that, as a chapter, we need to be saying the same thing; we need to revamp to give our members what they need.

7 2016 Operational Goals Development of a Value Proposition and Printed Materials for Promotion of the Chapter Obtain Membership Retention Rating of 75% (min) (85% stretch) Obtain Membership Satisfaction Rating of 80% (min) (90% stretch)

8 Membership Retention Membership was at 367 in June 2016 and is currently at 363. Membership fluctuates, particularly with the enrolment and expiration of the student population. Retention June 2016 was at 66% and is currently at 73%

9 Highlights of the Past Year:
Commenced Implementation of Strategic Plan & operationalized Goals Developed Onboarding Package for chapter leaders Organized a Membership Appreciation Event Launched PM Talks (Evening sessions) Memberships and advertising in Chambers of Commerce Booth Presence at Tri-City Business Connection (improved on engagement) New Member Welcome Letter/start of new member orientation package Volunteer Recruitment Plan (draft) Drafted Volunteer Role Descriptions for nearly 20 positions Fall and Spring Networking Sessions (Spring sessions are new) Connection with Olton College Lunch n Learns Study Groups Hosted 3rd Annual Self Growth Professional Development Days Annual Calendar 1. Promotion and Awareness of PMI-NB value and benefits. Developed a proposition value statement and have started integrating it into marketing materials. Booth Presence at Tri-City Business Connection 2. Increase Retention Past three years there has been a steady decline (75%, 74%, 66%); goal to achieve –75% (min), 80% 85% (stretch) We are off to a good start. As of early May 2017, we have increased from 66% to 73% Increase Satisfaction (past years 75%, 67%); goal to increase to 80% - 85% These stats are based on previous PMI Global Chapter surveys, which have not been published for this past year as of yet. AGM May 17, 2017

10 PMI-NB at The Atlantic Balloon Fiesta
AGM May 17, 2017

11 AGM May 17, 2017

12 AGM May 17, 2017

13 AGM May 17, 2017

14 PMI-NB at LIM North America
AGM May 17, 2017

15 AGM May 17, 2017

16 Board Meeting in Moncton
AGM May 17, 2017

17 AGM May 17, 2017

18 AGM May 17, 2017

19 AGM May 17, 2017

20 AGM May 17, 2017

21 AGM May 17, 2017

22 AGM May 17, 2017

23 Fired Up! Ready to Go!! AGM May 17, 2017

24 Value Proposition Statement
Collaborate to Succeed! Project Management Institute - New Brunswick (PMINB) chapter is a volunteer-driven organization promoting the adoption, advancement, and success of project management in organizations for both members and non-members. Together with our members we advocate advancing Project Management practices, practitioners, and competencies. Be a part of a professional family that knows how to have fun, learn and support each other… Meet peers, make new contacts and build cross-industry networks Build knowledge through the sharing of ideas, educational activities and local events Enjoy group membership benefits; discounted insurance rates; group events and member appreciation activities, and membership specific publications and distributions. AGM May 17, 2017

25 Challenges of the Past Year:
Not enough resources to accomplish everything we wanted to do We see so many opportunities for improvement! But can only implement so many at a time Workload and personal challenges, finding the balance Lost our VP of Strategy AGM May 17, 2017

26 STRATEGY Reg Wilson, President Elect
AGM May 17, 2017

27 Strategy - Operational Review
The Strategic direction for 2016 centered around three main goals: Promotion and Awareness; Increase Membership Retention; Increase Membership Satisfaction The Strategy Portfolio included four areas of operation keyed to these directives: Professional Development Marketing Corporate Sponsorship By-Laws and Policies AGM May 17, 2017

28 Accomplishments Professional Development – Amit Tamraka, Director
Third party training events: Scrum Master Certified Course PM Day Agile & Embracing Change – Virtual UdM Case Competition Promotion of Leadercast - Virtual leadership learning AGM May 17, 2017

29 Accomplishments Marketing – Neha Tamraka, Director PMI-NB video
Tri- City expo in Fredericton - Chamber of Commerce(s) UdM Case-competition Moncton Interviewed ex PMI members - membership renewal Interviewed UNB-SJ students -membership benefits and volunteer opportunities AGM May 17, 2017

30 Accomplishments Corporate Sponsorship – Yves Gagnon, Director
Nine Sponsors - $ in goods, services and cash Two strategic Partnerships – Venn Innovations Inc. & Connexion Works Re-vamp of offerings, better defined Shift of emphasis toward what is needed AGM May 17, 2017

31 Accomplishments By-laws & Policies - Melissa Akerley Meadows, Director
By-Laws with discussions with PMI Global team Merging By-Laws with PMI Global Template Polled past presidents for lessons learned Reworking board structure inline with PMI Global & to retain PMI NB unique requirements On-going process AGM May 17, 2017

32 SERVICE DELIVERY Darren Brown, VP Service Delivery
AGM May 17, 2017

33 Service Delivery Review
Study Groups PMP/CAPM 36 contact hours of formal PM education Local Events Committee (LEC) Lunch & Learns Networking Socials PM Talks AGM May 17, 2017

34 Service Delivery Study Groups Fredericton, Moncton and Saint John
September – December 2016 (12 weeks) 19 participants 5 new PMPs 30 different speakers / SMEs Past participant pricing (5) AGM May 17, 2017

35 Service Delivery Lunch & Learns Fredericton, Moncton and Saint John
September 2016 – May 2017 Introduced PM Talks 11 L&L with 130 participants; 2 were PM Talks SJ Director vacancy; 1 L&L Low attendance, cancellations in Fredericton AGM May 17, 2017

36 Service Delivery Networking Socials Fredericton – 2 events
Moncton – 2 planned; both cancelled Saint John – 1 event Charlottetown – 1 planned AGM May 17, 2017

37 COMMUNICATIONS Lenny Qian, VP Communications
AGM May 17, 2017

38 Communications - Operational Review
Membership & Public Relationships – Elizabeth Doyle Website – Shyam Maheshwari Social Media – Dahlia Ghosh Newsletter - Jaspreet Chohan Volunteer Opportunities – Tom Muise AGM May 17, 2017

39 Accomplishments Supported all communication channel activities of the Chapter, including newsletter, social media and website Coordinated and distributed Chapter event information to membership in a timely manner Responded to general member / non-member information inquiries and other requests Development of a membership retention and recognition plan in progress Development of a consolidated volunteer recruitment, management and recognition plan in progress AGM May 17, 2017

40 Financial Review Sébastien Viel, VP Finance
AGM May 17, 2017

41 Financial Review from 2016:
REVENUE Actuals Budget Total General/Sponsorship Revenue $14 457 $19 375 Total Event Revenue $26 478 $31 750 Total Study Group Revenue $19 036 $11 200 TOTAL REVENUE $59 971 $62 325 EXPENSE TotaL General & Admin. Expenses $22 409 $13 180 Total Event Expenses $20 829 $26 812 Total Travel $11 636 $10 600 Total Study Group Expenses $9 079 $8 630 Total Infrastructure/WEB $3 844 $3 000 Total Other Expenses $285 $100 TOTAL EXPENSE $68 082 $62 322 NET INCOME -$8 111 $3 AGM May 17, 2017

42 PMI New Brunswick Budget 2017:
REVENUE Budget Total General/Sponsorship Revenue $21 667 Total Event Revenue $30 125 Total Study Group Revenue $15 300 TOTAL REVENUE $67 092 EXPENSE TotaL General & Admin. Expenses $20 200 Total Event Expenses $23 650 Total Travel $10 610 Total Study Group Expenses $7 650 Total Infrastructure/WEB $4 500 Total Other Expenses $400 TOTAL EXPENSE $67 010 NET INCOME $82 AGM May 17, 2017

43 Current Financial Position: (May 4, 2017)
Banking: $ Investments: $ Emergency Funds Owing: $ Mostly related to PD Day Expenses No Vote on Finances (According to the Constitution, the budget is approved by Executive only.) AGM May 17, 2017

44 Sponsors & Partners (2017 – 2018):
AGM May 17, 2017

45 Resignations of BOD Members (During their Term):
Cheryl Logan Stephen Nordstrom AGM May 17, 2017

46 Volunteer Opportunities
Outgoing BOD Members: Tom Muise Volunteer Opportunities Marc-André Alary Past President Jaspreet Chohan Newsletter Mathieu Savoie LEC Moncton Liz Doyle PR & Membership David Whelbourn PD Days Conference AGM May 17, 2017

47 Special Recognition Marc-André Alary David Whelbourn (Past President)
Marc-André Alary (Past President) Has been a member for 7 years. - Held various positions on the Board including Past-President, President, President Elect, VP Finance and Director at Large David Whelbourn (Director PDD) Surpassed anticipated revenue set for this year’s event Attracted new sponsors David Whelbourn (Director SelfGrowth PD Days) AGM May 17, 2017

48 New Certifications within PMI NB :
Peter Ayling, PMP Sherry Brennan, PMP Kelsey Bursey, PMP Elizabeth Doyle, PMP Alina Dumitrescu, PMP Mark Dykeman, PMP Miryam Erazo, PMP Usman Hameed, PMP Julie Higgins, PMP Luke Johnson, PMP Guy Labrecque, CAPM Andrew McHugh, PMP Denise Michon, PMP Robert Morimanno, PMP Saundra Morin, PMP Stéphane Parent, PMI-RMP Rick Rheaume, PMP Mathieu Savoie, PMP Holly Stewart, PMP Dominck Tardif, PMP Randy Tibbits, PMP Troy Vautour, PMP Rodrigue Yossa Nouaga, PMP 23 New Certification Holders in our membership since last AGM. AGM May 17, 2017

49 Executive Positions (Automatic):
Paula Brinston to move from President to Past President Reg Wilson to move from President Elect to President Lenny Qian to continue as VP Communications (2nd Term) Before commencing, Marc-André reviewed the rules of the election process noting that: President Elect nominees must have been on the board for 12 months prior to the election; Directors who have served one year in their current role have first right of refusal in the position; Directors won’t be elected to specific positions this evening, these will be assigned at the transition meeting. AGM May 17, 2017

50 Executive Positions (Open):
President Elect – Brendan Bates Are there any other nominations? 3X Brendan elected to the position uncontested. VP Service Delivery – Judy Briggs Judy elected to position uncontested. VP Strategy – No nominations Robert Ogilvie (Bobby) self-nominated for the position and was uncontested. VP Finance – Sébastien Viel Sébastien elected to position uncontested. AGM May 17, 2017

51 Director Positions (Automatic for 2nd Term in same role):
Yves Gagnon Melissa Akerley Meadows Danny Kane Isil Flynn Elizabeth Reynolds Jessica Smith Amit Tamrakar Neha Tamrakar AGM May 17, 2017

52 Director Positions (Approval Required):
Darren Brown Marco Lo Visco Duncan Gallant Like Marshall Dahlia Ghosh David Boyce Shyam Maheshwari Melissa Akerley-Meadows moved that the above director positions be approved, seconded by Brendan Bates; all in favor, motion passed. AGM May 17, 2017

53 PMI Global Update Transformation Journey 50th Anniversary in 2019
3 Pillars Strategic focus Customer centricity Organizational agility Project success rate has shown improvement! Bravo! Transformation Journey - Redefining what it means to be a PM professional association in the future 50th Anniv – new strategic vision to take them/us through the next 50! Pillars Strategic focus – help us choose what to do and not do Customer centricity – what they need to do to meet the needs of PMs tomorrow Agility – allow us to respond quickly to meeting needs They count on chapter leaders to ensure we meet membership needs, communicate information down and translate into what that means for local membership, etc. Rise in success rate – In Pulse of the Performance (more projects meeting objectives, on time, on budget) Bravo! Keep up the good work. It is PM’s like you that are helping make this difference and PMI counts on us to show the importance and benefit of project practitioners. PMI Global statistics show that members benefit more when they are part of a local chapter – we are lucky to have our NB chapter (family)

54 Other Business Items: Good to know… Call for Volunteers
Year-at-a-glance Calendar Volunteer Role Descriptions IPM Day Call for Volunteers General Question & Answer Session The floor is open. IPM Day – International Project Manager Day is a live international virtual conference that takes places in November and can be accessed after the event until February. It is a great opportunity to access fantastic speakers, network internationally and and earn up to 34 PDUs for about $45 USD. It is also a good opportunity to support your Chapter as we are a reseller of the event. Lenny to Call for Volunteers AGM May 17, 2017

55 Final Thoughts from the President:
General Reflection and Comments Thoughts on the future of PMI New Brunswick Officially Close the Meeting Paula motioned to close the meeting, seconded by Sébastien; all in favor, motion passed. Introduction of the New President of PMI New Brunswick AGM May 17, 2017


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