1. PMI New Brunswick: Annual General Meeting
Collaborate to Succeed
PMI New Brunswick: Annual General Meeting
May 17th, 2017 – Fredericton, New Brunswick

2. Agenda: Welcome and Thank You to Our Sponsors (2016 – 2017)
Report on Highlights and Challenges
Strategy Review / Service Delivery Review / Communications Review
Financial Updates
Sponsors and Partners ( )
Thank You to Outgoing Directors
Special Recognitions
Election of New Board of Directors
Other Business Items
Final Thoughts of President
Officially Close the Meeting
Welcome to the New President of PMI New Brunswick
Paula moved that the agenda be accepted, seconded by Sébastien, all in favor, motion carried.
AGM May 17, 2017

3. Sponsors & Partners (2016 – 2017 ):
AGM May 17, 2017

4. Strategy Update – began in 2015
Strategic
Membership
Service Delivery
Our Value proposition is unclear
We need to continuously look at revamping, renewing or refreshing offerings
Listen to our membership and use data to guide our decisions
To attract /retain members we need to be agile and responsive in our services to align to the needs
The level of membership in the chapter is not reflective of the number of PMI members in the province
Membership renewals are inconsistent
Project Managers are increasingly broadening their influence in organizations, moving out of traditional roles
We need members (current and future) to see PMI NB as a vibrant, relevant organization
PD days will become our Flagship event
Network events, with or without speakers are top of mind for membership
Lunch & Learns vary in popularity from city to city
Look first at partnering to promote and provide access to, professional education rather than deliver it ourselves/fund
Revisit our sponsorship model and determine how/if it needs to evolve to further support new initiatives

5. Strategy Progress – phased approach
Finalize the strategy for the renewed PMI NB and create the implementation plan
Phase One
Confirm the vision and identify the requirements/ priorities of the membership, Board & Executive
Confirm the scope of change we are willing to take on year over year
Define the updated vision, mission and objectives of PMI NB
Communication to membership
Develop strategy/ plan for the Chapter and align with ongoing work to renew Charter, by-laws and policies
Determine priority of activities
Cascade strategic directives to Board committees and develop action plan
Phase Three
Rollout and Move Forward
Introduce new offerings, capabilities and/or events for our members
Communicate the retirement of current activities that won’t carry on
Publish the new Charter, by-laws and other governance documents to the members (website) for their information
Revamp the Board, Executive and any other governing activity that needs to change to support the new direction
Advertise our new capabilities, offerings, etc to corporate partners, sponsors
Deliver
Phase Two
Execute the strategic work plan through the development of Committee operational plans for
Embed strategic objectives in our membership attraction efforts, sponsorship and all advertising
Confirm Charter, by-law and policy changes via membership review process
Publish the strategy to all members, PMI Global
Implementation
Progress Document

6. Strategic Focus this year!
Promotion and Awareness of PMI-NB value and benefits.
Increase Retention
Increase Satisfaction
Paula briefly reviewed the strategy noting that, as a chapter, we need to be saying the same thing; we need to revamp to give our members what they need.

7. 2016 Operational Goals
Development of a Value Proposition and Printed Materials for Promotion of the Chapter
Obtain Membership Retention Rating of 75% (min) (85% stretch)
Obtain Membership Satisfaction Rating of 80% (min) (90% stretch)

8. Membership Retention
Membership was at 367 in June 2016 and is currently at 363. Membership fluctuates, particularly with the enrolment and expiration of the student population.
Retention June 2016 was at 66% and is currently at 73%

9. Highlights of the Past Year:
Commenced Implementation of Strategic Plan & operationalized Goals
Developed Onboarding Package for chapter leaders
Organized a Membership Appreciation Event
Launched PM Talks (Evening sessions)
Memberships and advertising in Chambers of Commerce
Booth Presence at Tri-City Business Connection (improved on engagement)
New Member Welcome Letter/start of new member orientation package
Volunteer Recruitment Plan (draft)
Drafted Volunteer Role Descriptions for nearly 20 positions
Fall and Spring Networking Sessions (Spring sessions are new)
Connection with Olton College
Lunch n Learns
Study Groups
Hosted 3rd Annual Self Growth Professional Development Days
Annual Calendar
1. Promotion and Awareness of PMI-NB value and benefits. Developed a proposition value statement and have started integrating it into marketing materials. Booth Presence at Tri-City Business Connection
2. Increase Retention Past three years there has been a steady decline (75%, 74%, 66%); goal to achieve –75% (min), 80% 85% (stretch) We are off to a good start. As of early May 2017, we have increased from 66% to 73% Increase Satisfaction (past years 75%, 67%); goal to increase to 80% - 85% These stats are based on previous PMI Global Chapter surveys, which have not been published for this past year as of yet.
AGM May 17, 2017

10. PMI-NB at The Atlantic Balloon Fiesta
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14. PMI-NB at LIM North America
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16. Board Meeting in Moncton
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23. Fired Up! Ready to Go!!
AGM May 17, 2017

24. Value Proposition Statement
Collaborate to Succeed!
Project Management Institute - New Brunswick (PMINB) chapter is a volunteer-driven organization promoting the adoption, advancement, and success of project management in organizations for both members and non-members. Together with our members we advocate advancing Project Management practices, practitioners, and competencies.
Be a part of a professional family that knows how to have fun, learn and support each other…
Meet peers, make new contacts and build cross-industry networks
Build knowledge through the sharing of ideas, educational activities and local events
Enjoy group membership benefits; discounted insurance rates; group events and member appreciation activities, and membership specific publications and distributions.
AGM May 17, 2017

25. Challenges of the Past Year:
Not enough resources to accomplish everything we wanted to do
We see so many opportunities for improvement! But can only implement so many at a time
Workload and personal challenges, finding the balance
Lost our VP of Strategy
AGM May 17, 2017

26. STRATEGY Reg Wilson, President Elect
AGM May 17, 2017

27. Strategy - Operational Review
The Strategic direction for 2016 centered around three main goals:
Promotion and Awareness; Increase Membership Retention; Increase Membership Satisfaction
The Strategy Portfolio included four areas of operation keyed to these directives:
Professional Development
Marketing
Corporate Sponsorship
By-Laws and Policies
AGM May 17, 2017

28. Accomplishments Professional Development – Amit Tamraka, Director
Third party training events:
Scrum Master Certified Course
PM Day Agile & Embracing Change – Virtual
UdM Case Competition
Promotion of Leadercast - Virtual leadership learning
AGM May 17, 2017

29. Accomplishments Marketing – Neha Tamraka, Director PMI-NB video
Tri- City expo in Fredericton - Chamber of Commerce(s)
UdM Case-competition Moncton
Interviewed ex PMI members - membership renewal
Interviewed UNB-SJ students -membership benefits and volunteer opportunities
AGM May 17, 2017

30. Accomplishments Corporate Sponsorship – Yves Gagnon, Director
Nine Sponsors - $ in goods, services and cash
Two strategic Partnerships – Venn Innovations Inc. & Connexion Works
Re-vamp of offerings, better defined
Shift of emphasis toward what is needed
AGM May 17, 2017

31. Accomplishments By-laws & Policies - Melissa Akerley Meadows, Director
By-Laws with discussions with PMI Global team
Merging By-Laws with PMI Global Template
Polled past presidents for lessons learned
Reworking board structure inline with PMI Global & to retain PMI NB unique requirements
On-going process
AGM May 17, 2017

32. SERVICE DELIVERY Darren Brown, VP Service Delivery
AGM May 17, 2017

33. Service Delivery Review
Study Groups
PMP/CAPM
36 contact hours of formal PM education
Local Events Committee (LEC)
Lunch & Learns
Networking Socials
PM Talks
AGM May 17, 2017

34. Service Delivery Study Groups Fredericton, Moncton and Saint John
September – December 2016 (12 weeks)
19 participants
5 new PMPs
30 different speakers / SMEs
Past participant pricing (5)
AGM May 17, 2017

35. Service Delivery Lunch & Learns Fredericton, Moncton and Saint John
September 2016 – May 2017
Introduced PM Talks
11 L&L with 130 participants; 2 were PM Talks
SJ Director vacancy; 1 L&L
Low attendance, cancellations in Fredericton
AGM May 17, 2017

36. Service Delivery Networking Socials Fredericton – 2 events
Moncton – 2 planned; both cancelled
Saint John – 1 event
Charlottetown – 1 planned
AGM May 17, 2017

37. COMMUNICATIONS Lenny Qian, VP Communications
AGM May 17, 2017

38. Communications - Operational Review
Membership & Public Relationships – Elizabeth Doyle
Website – Shyam Maheshwari
Social Media – Dahlia Ghosh
Newsletter - Jaspreet Chohan
Volunteer Opportunities – Tom Muise
AGM May 17, 2017

39. Accomplishments
Supported all communication channel activities of the Chapter, including newsletter, social media and website
Coordinated and distributed Chapter event information to membership in a timely manner
Responded to general member / non-member information inquiries and other requests
Development of a membership retention and recognition plan in progress
Development of a consolidated volunteer recruitment, management and recognition plan in progress
AGM May 17, 2017

40. Financial Review Sébastien Viel, VP Finance
AGM May 17, 2017

41. Financial Review from 2016:
REVENUE
Actuals
Budget
Total General/Sponsorship Revenue
$14 457
$19 375
Total Event Revenue
$26 478
$31 750
Total Study Group Revenue
$19 036
$11 200
TOTAL REVENUE
$59 971
$62 325
EXPENSE
TotaL General & Admin. Expenses
$22 409
$13 180
Total Event Expenses
$20 829
$26 812
Total Travel
$11 636
$10 600
Total Study Group Expenses
$9 079
$8 630
Total Infrastructure/WEB
$3 844
$3 000
Total Other Expenses
$285
$100
TOTAL EXPENSE
$68 082
$62 322
NET INCOME
-$8 111 $3
AGM May 17, 2017

42. PMI New Brunswick Budget 2017:
REVENUE
Budget
Total General/Sponsorship Revenue
$21 667
Total Event Revenue
$30 125
Total Study Group Revenue
$15 300
TOTAL REVENUE
$67 092
EXPENSE
TotaL General & Admin. Expenses
$20 200
Total Event Expenses
$23 650
Total Travel
$10 610
Total Study Group Expenses
$7 650
Total Infrastructure/WEB
$4 500
Total Other Expenses
$400
TOTAL EXPENSE
$67 010
NET INCOME
$82
AGM May 17, 2017

43. Current Financial Position: (May 4, 2017)
Banking: $
Investments: $
Emergency Funds
Owing: $
Mostly related to PD Day Expenses
No Vote on Finances (According to the Constitution, the budget is approved by Executive only.)
AGM May 17, 2017

44. Sponsors & Partners (2017 – 2018):
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45. Resignations of BOD Members (During their Term):
Cheryl Logan
Stephen Nordstrom
AGM May 17, 2017

46. Volunteer Opportunities
Outgoing BOD Members:
Tom Muise
Volunteer Opportunities
Marc-André Alary
Past President
Jaspreet Chohan
Newsletter
Mathieu Savoie
LEC Moncton
Liz Doyle
PR & Membership
David Whelbourn
PD Days Conference
AGM May 17, 2017

47. Special Recognition Marc-André Alary David Whelbourn (Past President)
Marc-André Alary (Past President)
Has been a member for 7 years.
- Held various positions on the Board including Past-President, President, President Elect, VP Finance and Director at Large
David Whelbourn (Director PDD)
Surpassed anticipated revenue set for this year’s event
Attracted new sponsors
David Whelbourn
(Director SelfGrowth PD Days)
AGM May 17, 2017

48. New Certifications within PMI NB :
Peter Ayling, PMP Sherry Brennan, PMP Kelsey Bursey, PMP Elizabeth Doyle, PMP Alina Dumitrescu, PMP Mark Dykeman, PMP Miryam Erazo, PMP Usman Hameed, PMP Julie Higgins, PMP Luke Johnson, PMP Guy Labrecque, CAPM Andrew McHugh, PMP
Denise Michon, PMP
Robert Morimanno, PMP
Saundra Morin, PMP
Stéphane Parent, PMI-RMP
Rick Rheaume, PMP
Mathieu Savoie, PMP
Holly Stewart, PMP
Dominck Tardif, PMP
Randy Tibbits, PMP
Troy Vautour, PMP
Rodrigue Yossa Nouaga, PMP
23 New Certification Holders in our membership since last AGM.
AGM May 17, 2017

49. Executive Positions (Automatic):
Paula Brinston to move from President to Past President
Reg Wilson to move from President Elect to President
Lenny Qian to continue as VP Communications (2nd Term)
Before commencing, Marc-André reviewed the rules of the election process noting that:
President Elect nominees must have been on the board for 12 months prior to the election;
Directors who have served one year in their current role have first right of refusal in the position;
Directors won’t be elected to specific positions this evening, these will be assigned at the transition meeting.
AGM May 17, 2017

50. Executive Positions (Open):
President Elect – Brendan Bates
Are there any other nominations? 3X
Brendan elected to the position uncontested.
VP Service Delivery – Judy Briggs
Judy elected to position uncontested.
VP Strategy – No nominations
Robert Ogilvie (Bobby) self-nominated for the position and was uncontested.
VP Finance – Sébastien Viel
Sébastien elected to position uncontested.
AGM May 17, 2017

51. Director Positions (Automatic for 2nd Term in same role):
Yves Gagnon
Melissa Akerley Meadows
Danny Kane
Isil Flynn
Elizabeth Reynolds
Jessica Smith
Amit Tamrakar
Neha Tamrakar
AGM May 17, 2017

52. Director Positions (Approval Required):
Darren Brown
Marco Lo Visco
Duncan Gallant
Like Marshall
Dahlia Ghosh
David Boyce
Shyam Maheshwari
Melissa Akerley-Meadows moved that the above director positions be approved, seconded by Brendan Bates; all in favor, motion passed.
AGM May 17, 2017

53. PMI Global Update Transformation Journey 50th Anniversary in 2019
3 Pillars
Strategic focus
Customer centricity
Organizational agility
Project success rate has shown improvement! Bravo!
Transformation Journey - Redefining what it means to be a PM professional association in the future
50th Anniv – new strategic vision to take them/us through the next 50!
Pillars
Strategic focus – help us choose what to do and not do
Customer centricity – what they need to do to meet the needs of PMs tomorrow
Agility – allow us to respond quickly to meeting needs
They count on chapter leaders to ensure we meet membership needs, communicate information down and translate into what that means for local membership, etc.
Rise in success rate – In Pulse of the Performance (more projects meeting objectives, on time, on budget)
Bravo! Keep up the good work. It is PM’s like you that are helping make this difference and PMI counts on us to show the importance and benefit of project practitioners.
PMI Global statistics show that members benefit more when they are part of a local chapter – we are lucky to have our NB chapter (family)

54. Other Business Items: Good to know… Call for Volunteers
Year-at-a-glance Calendar
Volunteer Role Descriptions
IPM Day
Call for Volunteers
General Question & Answer Session
The floor is open.
IPM Day – International Project Manager Day is a live international virtual conference that takes places in November and can be accessed after the event until February. It is a great opportunity to access fantastic speakers, network internationally and and earn up to 34 PDUs for about $45 USD. It is also a good opportunity to support your Chapter as we are a reseller of the event.
Lenny to Call for Volunteers
AGM May 17, 2017

55. Final Thoughts from the President:
General Reflection and Comments
Thoughts on the future of PMI New Brunswick
Officially Close the Meeting
Paula motioned to close the meeting, seconded by Sébastien; all in favor, motion passed.
Introduction of the
New President of PMI New Brunswick
AGM May 17, 2017