1. Budgeting Presentation
By: Nicholas Mavrelis ’17
SA Treasurer

2. SAAC Leadership Anne-Marie Algier, EdD ‘16 Associate Dean of Students
Patrick Fink ‘17
Deputy Treasurer
Nicholas Mavrelis ‘17
Treasurer
Jennifer Nicholson, EMBA ’18
Staff Accountant

3. Student Accountants Bonga Khoza Stacey Fisher Gregory Harris
John DiSarro/Laura Ballou/Janice van Opdorp
Laura Ackerman
Griffin LaDew
Maxwell Kearns
Eileen Bruton
Thomas van der Straaten
Catherine Lewis/Glenn Cerosaletti
Benjamin Dantowitz
Griffin LaDew
Bobby Gerami
Heather Maclin
Rita Pecoraro
Brian Magee/Madeleine Aborn

4. Budgeting Process SAAC sets the Student Activities Fee
SAAC Budgeting Presentation (Due by by 1/24)
Meet with your student accountant & primary advisor to review draft – no signatures required (Due by 2/10)
Final budget due – must meet with primary advisor and student accountant (Due by 3/1)
SAAC Budgeting Meeting (On 3/25)
Appeals
Final budgets submitted to Senate for approval
Budgeting Process

5. Writing Your Budget
A different format this year – using Google Sheets instead of word processing software
Cover Page – a snapshot of your budget
Subsidy = Expense – Income
Subsidy is the amount of money given to your organization by the Students’ Association
Expenses and Income
Organized by program

6. Writing Your Budget Cont.
Make every effort to make appropriate estimates for your expenses and income
Refer to our Funding Guidelines (see on the SA website) and other guidelines (refer to the end of this presentation) to see what SAAC will consider funding

7. Inside the Budget: The Cover
Column
Fill this in using this year’s numbers
Proposed Column
Will automatically update as you complete subsequent sheets
Do not edit but verify totals are correct
Approved Column
Do not touch

8. Inside the Budget: The Expenses
Type, left-justify, and bold event name under Event Name column (e.g. A5)
Type estimated month(s) when event will occur under Date column (e.g. D5)
Type brief notes about event under Notes column – not required (e.g. F8)
Highlight entire event row yellow or we will not accept your budget
Type and right-justify individual expenses below corresponding event (e.g. A6 & A7)
Type estimated cost in the neighboring cell under Proposed Expenses column (e.g. B6 & B7)
After all individual expenses are typed as explained above, return to the yellow highlighted row and sum all of the individual expenses using the =sum() formula under Proposed Expenses column (e.g. B5)

9. Inside the Budget: The Income
Type, left-justify, and bold event name under Event Name column (e.g. A5)
Type estimated month(s) when event will occur under Date column (e.g. D5)
Type brief notes about event under Notes column – not required (e.g. E7)
Highlight entire event row yellow or we will not accept your budget
Type and right-justify individual income items below corresponding event (e.g. A6)
Type estimated income in the neighboring cell under Total Income column (e.g. B6)
After all individual income items are typed as explained above, return to the yellow highlighted row and sum all of the individual income items using the =sum() formula under Total Income column (e.g. B5)

10. Inside the Budget: The Color Yellow
It is very important that you use this variant of yellow or we will not accept your budget

11. Other Guidelines
In addition to our Funding Guidelines, use the below when making your expense estimates
Gas expenses are set to $0.20 per mile
For the majority of events providing food, overall food expenses should be covered by your income
Fall and Spring General Interest Meetings maximum now set to $40 per meeting
Can request up to $15 per costume/uniform per member
ECM costs are $15 per hour with no equipment charges at a minimum
Will not pay for fundraising materials (i.e. stuff you’re selling) but will pay for advertising materials (i.e. printing costs for flyers)

12. Budget Milestone (2/10) & Final Deadline (3/1)
Must speak with student accountant before 2/10 to review your draft budget to ensure you’re compliant with our rules and the new template
No signatures are required and you may conduct this process electronically
Final budget is due on 3/1 by 4:00PM and requires signatures from your primary advisor and your student accountant
Do not wait until the last minute
Must drop off a hard copy of your budget to the SAAC office
Must electronically share your Google Sheet budget with and your student accountant

13. Evaluating Budgets The SOAR Student Accountant Report Advisor Report
ARC Report
Group History with SAAC
Storage Reports
Evaluating Budgets

14. Reminder: USEED@Rochester
A crowd-funding alternative to traditional fundraising
If your student organization is looking to create a fundraising campaign, consider this option
Donors may receive tax benefits by donating through this method
Please contact Stacey Fisher if interested

15. Questions? Nicholas Mavrelis, Treasurer – nmavreli@u.rochester.edu
Budget –
Lydia Crews – Nicholas Mavrelis
Anne-Marie Algier – Patrick Fink
Stacey Fisher – Bonga Khoza
Catherine Lewis – Thomas van der Straaten
Glenn Cerosaletti – Thomas van der Straaten
Laura Ballou – Greg Harris
Griffin LaDew – Ben Dantowitz ) & Laura Ackerman
Brian Magee – Rita Pecoraro
Heather Maclin – Bobby Gerami