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International Workshop on National Registers of Radiation Sources
RAIS as an effective system to maintain the National Registry of Sources International Workshop on National Registers of Radiation Sources 20 to 23 March 2017 Dragan Avramovski Section of Regulatory Infrastructure and Transport Safety Division of Radiation, Transport and Waste Safety Department of Nuclear Safety and Security
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What is RAIS? IAEA SAFETY FUNCTIONS to facilitate and to provide for
The Regulatory Authority Information System (RAIS) is a software developed by the IAEA to assist the regulatory bodies in managing their regulatory programme IAEA SAFETY FUNCTIONS to facilitate and service international conventions and other undertakings to establish international safety standards to provide for the application of the safety standards RAIS
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Important aspects of RAIS
RAIS promotes a consistent and common approach to the regulatory control, in accordance with Safety Standards and Code of Conduct RAIS is customizable to match national regulatory systems
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Purpose of RAIS RAIS provides for:
Keeping registry/records of regulatory data Management of regulatory information Management of regulatory activities Ideally, RAIS is to be integrated into the regulatory processes, e.g. authorization, inspection, … For young regulatory bodies, RAIS can be used as a guide for establishing a regulatory program
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History RAIS 1.0 and RAIS 2.0 late 90’s Lessons learned
completely new design: RAIS 3 RAIS RAIS 3.0 with SQL Server Extensions 2006 RAIS 3.1 Web RAIS 3.2 Web RAIS 3.3 Web RAIS 3.4 Web Lessons learned
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RAIS 3.1 Web A web interface
Require MS SQL Server 2005 (Express) or above Enhancing the incidents module in RAIS 3.0 by a full-featured module on radiation events Introduction of functional roles and data roles to improve users’ management
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RAIS 3.2 Web Require MS SQL Server 2008 R2 (Express) or above
Implementation of enforcement as a regulatory process Extended implementation of data roles Introduction of message box restriction and introduction of task assignment to regulatory body staff members Introduction of specific reports
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RAIS 3.3 Web Introduction of Web services
Optimized performance (code and pre-selection lists) Forcing strong password Enhanced management of files uploaded through RAIS Bugs fixing
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RAIS 3.4 Web – Stronger and Faster
Stronger system and data security - Better protection against hacking Introduced encryption between the application server and DB server Faster Data retrieval In all modules of RAIS Improved system operation Enhanced Core functionalities and system responsiveness
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Improved System Responsiveness
Overall Improvement in the RAIS modules 85% 83% Query and Statistics 83% 72% 72% Input-Summary 61% 61% Selection Filter Average from 16 different Filter and List masks Average from 10 different input masks Average from 44 different Statistics and Reports
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How to Install / Migrate RAIS 3.4
RAIS 3.4 Installation RAIS 3.4 Migration Install RAIS 3.3 RAIS 3.4 Migrate RAIS 3.1/3.2 RAIS 3.3 RAIS 3.4 Migrate Migrate
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RAIS – Scope RAIS is a comprehensive system. Its default scope covers:
Infrastructure information (e.g. country's administrative infrastructure, regulatory body, governmental authorities, laws and regulations …) Facilities Radiation sources and associated equipment Authorization Inspection Enforcement Workers Additional items: radiation events, occupational exposure, technical services, security aspects RAIS provides, through its customization mechanisms, for expansion to cover other areas, if of interest to the regulatory body Inventory of sources 12
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RAIS in its current look
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RAIS Features Compatibility with international standards
Customization features Design features: Static & Dynamic data Unique identifiers Rationality Hyperlink Examination of data consistency Quality management aspects Data protection Access control & data confidentiality: Functional role and data role Online submission of data Information dissemination to the public Catalogues included; Connection to ICSRS What is this slide?
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Feature: Compatibility with international standards
RAIS is based on international standards and other IAEA publications For young regulatory bodies, RAIS can be used as a guide for establishing a regulatory program, in accordance with the international standards Recommendations for the Safe Use and Regulation of Radiation Sources in Industry, Medicine, Research and Teaching Safety Series No. 102 1990 15
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Feature: Static vs. Dynamic data
Data related to any item (source, authorization, inspection,…) are split into: “Details”: data specific to the item. They are time independent (static) “Status”: data related to the working environment. These data is time dependent (dynamic) and collected in “History” tables Example For sources: dynamic data facilitates tracking and follow up For regulatory activities: this approach facilitates the description of regulatory activities as processes Link to the management system of the regulatory body Multiple histories possible, e.g. Sealed sources, radiation generators Example
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Feature: Rationality Only the minimal set of data is required, which makes the information useful Those mandatory fields are labelled in red in RAIS interface Other important data are considered “recommended” or “suggested”, but the system will work if these data is not available
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Feature: Unique identification
A unique identifier is required for each item. This identifier is called the Regulatory Authority Number (RAN). The RAN can be related to other national systems, if applicable. If the regulatory body has an algorithm for assigning the RANs, RAIS offers utility to implement this algorithm and to generate the RAN automatically
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Feature: Unique identification (Cont’d)
Proper selection of RAN is crucial Examples of ‘bad’ RANs auto-generated unique number Source RAN = serial number Worker RAN = name or non-durable ID number Authorization process RAN = date of application receipt Examples of ‘good’ RANs proper combination of meaningful information RANs which are recognized nation-wide, if applicable, e.g. Facility RAN = registration number Worker RAN = national number or durable ID number
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Feature: Hyperlinks Examples:
Regulatory reference documents (legislative texts, regulations, technical references, …) Applications for authorization authorization certificates inspection reports Source images or technical drawings
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Customization Features
RAIS is highly customizable to match national regulatory systems RAIS Customization includes: Scope UI (User Interface) Background functionalities Reports and data analysis Regulatory system settings
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Example: Workers Dose Passport Number
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Attach documents to process steps
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Rearranged process steps for Authorization
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Create custom Reports
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Customization Features
RAIS customization features open a wide door for its application beyond regulatory activities. For example: A system for national dose register (Radiation Protection Dosimetry (2011), pp. 1–7, doi: /rpd/ncr368) A system for radioactive waste management (Radioactive Waste Management register RWMR) See also: Report of the interregional RAIS workshop, held in Vienna, Dec 2010
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Feature: Checking of data consistency
Internal data consistency checking. If inconsistency is suspected, a warning appears and the user is requested to make an action 43 consistency tests are included Additional tests can be added through customization
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Examining data consistency
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Access Control & Data Confidentiality
User access control to prevent unauthorized access User rights are determined by data roles and functional roles Public area exists; can be customized Functional role: controls what interface elements, e.g. menus, are accessible and what are the permissions Data role: controls which data is accessible For convenience, 5 default combinations of data roles and functional role are predefined as “user types” Data confidentiality aspects related to network security are the responsibility of the using countries
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Data Confidentiality: Functional roles
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Functional Roles Control which interface elements, e.g. menus, are accessible by a user, and the corresponding access rights. For example A user may be given access to the inventory menus but not to the licencing or inspection menus A member of the public may have read-only access to the public data. Note: By default, statistical data are considered public in RAIS. This ‘public area’ can be customized.
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Data roles control the specific data sectors which are accessible by a user. For example Health authorities may be given access only to medical facilities Environmental protection authorities may be given access only to data relevant to discharges Customs may be given access only to sources involved in import/export and relevant authorizations Representatives of the facilities can only access their own facility’s data
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Feature: Online data submission
Authorized representatives of facilities may submit data online for example, such data may include: inventory data, periodic audit application of authorization Notification of changes in their facilities …. Submissions are subject to validation by the regulatory authority
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Validation of online submissions
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Validation of online submissions
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Feature: Catalogues included
Catalogue of Manufacturers Catalogue of radiation generators models Catalogue of sealed sources models Catalogue of associated equipment models Connection to the International Catalogue of Sealed Radioactive Sources (ICSRS) Lists of relevant data such as nuclides, D-values, ...
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Feature: multi-lingual
RAIS 3.4 Web interface is multi-lingual On-the-fly translation mechanism provides for Translation into other languages Replacing RAIS 3.4 Web terms by national terms if needed Terminology used can be context specific Official UN languages are included
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Translation
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RAIS 4.0 A look into the future
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RAIS 4 | Highlights New User interface Process driven approach
Dynamic data driven approach Different System modes Up-to-Date Software Engineering technology Component based System Strong Security and great degree of Scalability Monitoring of the system health
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RAIS 4 | Process Driven Approach
Revised Regulatory (core) processes that will be included by default in RAIS Tailor the core processes according to individual needs Design new processes Possibility to include Management and Support processes Export customized process definitions for sharing
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RAIS 4 | System modes Default Mode Advanced Mode
Intended for system administrators with no advanced technical skills Advanced Mode Full capability of RAIS where the administrator has access to every aspect of customization of RAIS
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IT Skills and RAIS Basic skills Advanced skills
Basic software installation knowledge Software administration (playing with settings) Advanced skills Internet Information Services (IIS) MS SQL Server Administration (User Permissions, indexes…) SQL Programming (Function and Procedures) Windows Server maintenance and configuration
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IT Skills and the current RAIS
Excellent skills: complicated process implementation and customization Some skills: Report and statistics adaptation to your needs No skills: basic RAIS administration and operation
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IT Skills and RAIS 4.0
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Thank you for your attention!
48 RLA9064/010, 3 – 7 September 2012
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Thank you! Thank you!
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