1. Crisis Management Plan
Jackson County Public Schools
In-Service Training
July 1999

3. Purpose of the Plan
To coordinate the prompt and effective response to crisis situations
To give teachers, administrators, school board officials and the community assurance that a comprehensive plan is in place and operational
To provide guidelines that are easy to use and accessible to all personnel

4. The Crisis Management Plan is designed to:
Communicate the Plan with faculty, students, parents, emergency services, media or other entities
Reduce confusion or panic
Provide step by step instructions for various types of crisis or incidents
Establish specific responsibilities for the staff, faculty, security and emergency personnel

5. Annual Crisis Management Plan Requirements
Designate, orient and train the Crisis Management Team
Review and update the Plan
Train faculty and staff in their duties and responsibilities
Drill students in emergency procedures
Review and update the coordination with local police, fire and medical personnel

6. Requirements, Continued
Verify that the various emergency entities have coordinated with each other.
Assure that emergency personnel have easy access to an updated drawing of the facilities and grounds
Communicate to parents the intent and guidelines of the Plan through meetings and materials.

7. Crisis Management Plan Checklist
Crisis Management Team designated? Y N
Plan reviewed and updated? Y N
Faculty and Staff In-service? Date_______
Student training and drills? Date_______
Emergency Personnel Coordination? Y N
Date - Police____, Fire____Medical____
Other_____________________________
Drawing provided? Y N Who Has?_____Where kept?________________
Parent/Guardian Communications Y N

8. Responsibilities Administration and Staff
Activate Plan for facility and site plan
Notify Superintendent's office
Notify County Crisis Team
Activate plans to support impacted staff or students
Debrief officials on issues relevant to the community and media
Meet and debrief staff
Assure follow-up with impacted or at-risk students and staff

9. Responsibilities of Teacher or Supervising Adult
Know and understand the Plan
Intervene immediately to help victim(s) and create a safe environment
Inform administration and staff members with known facts
Deal with emotional impact to self and students
Encourage restoration of normal routine

10. Communication with the Media
ONLY the designated County Press Information Officer or Designated Point Person is to discuss or be in contact with the Media
If you are are contacted, refer all inquiries to the PIO.
Do not comment, draw conclusions or make any reference to the incident unless cleared by the PIO

11. Tips and Suggestion for Talking with the Media
Don’t - Unless you have been given authorization!
Provide accurate information
Speak conversationally
Answer each question succinctly and then stop speaking

12. Tips Continued If you don’t know the answer, say so
If information is known, but you can’t supply it, say so and explain why
If a reporter interrupts you, stop speaking
If a reporter asks more than one question, ask which question you should answer first.

13. Letters or Memos
All letters and memos must be approved through the PIO before being made public.

14. County and School Telephone Tree
Keep up to date
Check all telephone numbers
Verify all personnel have up to date copy

15. Teacher Evacuation Procedures
Take your grade book/roster and the emergency plan with you
Keep your students together
Follow the Crisis Management Team directions and instructions
Do not return or re-entry the school until told you can do so.

16. Precautions for the Disabled Impaired
Hearing Disabilities
Visual Disabilities
Learning, Emotional, Cognitive Disabilities
Physical Disabilities

17. Precautions, continued
General
Procedures are read to/by student in languages they understand
Student demonstrates they understand
A buddy system and backup is used
Special equipment is always accessible

18. The Jackson County Crisis Management Plan
Serious Injury or Illness
Sexual Battery on Campus
Severe Weather
Severe Disruptions involving criminal acts
Bomb Threat or Suspicious Object
Other Emergency Procedures
Appendix
Teacher Evacuation Procedures
Emergency Telephone Numbers
Crisis Management Team
Medical Response Team
Early Closing of Schools
Suicide
Drug Incident
Chemical Spills &Railroad Accidents
Fire

19. Jackson County Emergency Phone Numbers
Provides a list of major telephone numbers to report a variety of incidents
Used for incidents with Immediate Danger to life and/or property

20. School Crisis Management Team
Established by School Administration at beginning of each year.
Provides leadership and management during crisis.
Must be knowledgeable and have clear understanding of responsibilities and duties
Have practiced the Plan

21. School Medical Response Team
School first responders
Trained in first-aid and CPR
Volunteers?
Assigned - meet bloodborne pathogen health requirements if assigned by job title

22. Early Closing of School -Code A
Key Duties
Administration makes decision
Transportation will be arranged
Administration notifies Board Members and Media
Teachers prepare students for transportation
Arrangements made for students that cannot leave school for what ever reason

23. Suicide or Attempt- Code B
Teacher immediately sends for help and has other persons leave area
Administration notifies emergency personnel and parents/guardians
Student is NEVER left alone
Actual Situation
Send for help
Move other persons away from scene

24. Drug Incident - Code C
Only Administration will approach suspected person
Law Enforcement will be called
Teacher will move other persons from area if potential for violence exists

25. Chemical Spills & Railroad Accidents - Code D
Administration will call Superintendent, Transportation and County Emergency Management.
Students are to be brought indoors to main building and and building closed - Reason: to reduce exposure to unknown chemicals
CEM will provide guidance as to evacuation as necessary

26. Fire - Code E
At Alarm, Prepare students and immediately follow evacuation procedures
Assure ALL students are accounted.
Do not return to the building for any reason
Emergency personnel will search as necessary

27. Serious Injury or Illness - Code F
Immediately call for medical assistance
DO NOT MOVE person if potential exists for head, neck or back injury.
Do not leave student unattended
Parents/Guardians will be notified concerning any injury immediately

28. Sexual Battery on Campus- Code G
DO NOT leave victim alone
Immediately call for Medical Response Team.
Administration will contact police, parents or guardian
Do not discuss the incident with anyone other than Administration, Law Enforcement or Legal

29. Severe Weather - Code H Tornado Watch Tornado Warning Thunderstorm
Hurricane Watch or Warning
Flooding

30. Severe Disruptions Involving Criminal Acts - Code I
Criminal Acts or violence are “Zero Tolerance” events
Lock Down Procedures
Evacuation Procedures - No Delay
Student and Staff Safety are paramount - Do not take undue chances - Evacuate persons from area as quickly as possible
If you hear gunshot or explosion, drop to the floor.

31. Bomb Threat Or Suspicious Object - Code J
Use Bomb Threat Checklist as soon as possible
Notify Administration
Do not take undue chances
Evacuate the suspected area immediately

32. Other Emergency Procedures - Code K
Gas Leaks
Electrical Outage Problems
Water shortage or other incident that degrades use of school or may cause injury

33. Appendix Campus Disorders and Florida Law
Emergency Disaster Plans and Community Services
Emergency Evacuation Drills
Acknowledgements

34. Resources Jackson County Panhandle Area Educational Consortium
Student Assistance Program
County Emergency Planning
Panhandle Area Educational Consortium
Risk Management - Pat McDaniel
Marsh, Inc. Risk Services
Safe and Drug Free Schools - Linda Booth

35. Additional Resources Internet
US DOE -
Insurance Services Office -
National Association of School Psychologists -
National School Safety &Security Services -
National School Safety Center -