1. Induction…Be the Legacy
Katy ISD
Induction…Be the Legacy
Presented by the Departments of: Human Resources, Professional Development, Technology, and Risk Management

2. AGENDA Human Resources Payroll Professional Learning Technology
Risk Management/Employee Insurance
Introduce HR Staff in room
Please DO NOT say that Insurance portion of meeting is optional.

3. AUDIENCE Professionals Paraprofessionals Disclaimer:
Some information may not apply to you.

4. OBJECTIVE Process new hire paperwork
Highlight specific resources available to new employees
Inform new employees of District requirements
Provide contact information for key departments

5. HUMAN RESOURCES Service, Support, Solutions 281-396-2276
Review handouts

6. Human Resources Agenda
District Calendar
District Employee Handbook
Contract Types
Performance Appraisals
Mandatory Trainings
FACT Clearinghouse
Employee Leave
Absences/Substitutes
Retirement Savings

7. Identification for I – 9 form
I didn’t bring my identification information for my I – 9 form today. What documents will you accept?
Most commonly used documents are a valid drivers license and original social security card OR a valid passport. For a list of additional acceptable documents please contact your HR representative for the information. NOTE: Your employment information will not be processed until this information is received and verified.

8. Letter of intent or contract
How do I know if you have received my letter of intent or contract?
If we have not received your letter of intent or contract by the time you begin your new assignment, we will notify you either by phone or .

9. Permanent address
I’m moving to Texas from out of state and do not yet have a permanent address. What should I list on my new hire paperwork?
If you have completed new hire paperwork under one address and it changes, you will be able to log in to your Employee Self Service (ESS) account to make the necessary changes. Please see the yellow business card stapled to your New Hire Information page. NOTE: This can be accessed from a home or campus computer.

10. Official transcripts
If I have already provided the district with transcripts when I applied online with my application, will I need to provide official transcripts for my file?
Yes, KISD is required to process original official transcripts for every employee from every college/university/community college attended. They may be mailed directly to your HR representative or electronically sent from the college/university to their address listed on their business card.

11. Official transcripts
I’ve submitted my official transcripts, will they be returned to me after they have been verified?
Yes, KISD has committed to a paperless system for storing and maintaining personnel files. As such, the official transcripts will be scanned into the Human Resources’ paperless storage system and returned to you via interoffic to your department or home campus.

12. Official transcripts
My university transcript already lists some of my previous schools, will I still need to provide official transcripts from those schools?
Yes. Although some of those hours are listed on the degreed transcript we must have proof of courses and hours earned for each course.

13. Transcripts from a foreign country
I have transcripts from Canada – are these acceptable documents?
No. Transcripts from a foreign country cannot be accepted as official documents. The transcripts will need to be evaluated for employment purposes using an evaluation service i. e. SpanTran, etc.
*Exception – Transcripts from Puerto Rico or any other U.S. territories that are provided in English.

14. Substitute to a kisd employee
I was a Substitute for the district last year and was recently hired. Do I need to provide my official transcripts to your office or will those on file fulfill the requirement?
As a newly hired employee you will be required to provide the original official transcripts for processing. Documents submitted as a Substitute cannot be accepted as official information.

15. Substitute to a kisd employee
I’ve been working as a Substitute for KISD, do I still need to complete new hire paperwork?
Yes. As an employee of the district you are required to complete the applicable new hire paperwork.

16. New last name
I’m getting married this summer, can I use my new last name for my records?
We are required by law to use the name indicated on the social security card. Once you have made the necessary changes to your social security card reflecting your new last name, you will need to present the newly issued card and complete a Name Change form in Human Resources so that your employment records may be updated.

17. Service Records
Will someone in HR contact my previous districts for my service record?
No, it is your responsibility to contact your previous districts to either send KISD your service record, or for you to send them a form to have filled out for your experience. The information will then need to be submitted to Terri Domagas in Human Resources. For additional questions or for service record forms please visit the KISD website Human Resources, New Hire tab for more information.

18. Service records
I’m moving from out of state to Texas, how will I provide my service years information to KISD?
Please visit the KatyISD website, Human Resources, Document/Forms to obtain a Service Record form needing to be completed by your previous employer(s).

19. Service records
Will I be notified when HR receives my service records?
No, due to the high volume of service records received, that request cannot be honored. Please contact Terri Domagas at for status of service records received.

20. Service Records
Do I need to contact each of my previous schools for a service record?
Yes, we will need original service records from each school district in order to complete the review. However, your current district should already have these on file so please check with them first.

21. Service Records
What is the turnaround time for review of my service records provided by previous districts?
Review of service records are done within hours of being received, depending on volume. Once the review has been completed, we will return the original service records to you via interoffic to your campus/department.

22. Teacher salary What is my teacher salary going to be?
The Katy ISD Board of Trustees usually approves our salary schedule in June or July of each year. The current salary schedules are available at
NOTE: All original transcripts reflecting a Master’s degree or higher must be submitted to receive that salary level.

23. Educational aides
On what day is the deadline to have the Educational Aide Certificate fee paid?
Educational Aide Certificate fees will need to be paid no later than August 1st and payment information should be communicated to your HR representative so a recommendation for the certificate can be processed.

24. Certification
I did not receive an alert from TEA that my certification has expired. How do I go about renewing my certificate?
It is important you log into your TEA account once a year to update your demographic information and provide an updated address. This will ensure you receive updates and notifications in a timely manner.
You will need to log into your TEA account and choose “Renew a Standard Certificate” OR “Renew a Standard Aide Certificate”. Follow the instructions for completing this process and pay the renewal fee of $22 for teachers or $12 for aides. TEA will review your request for processing. Once completed, please contact Human Resources to have your information updated.

25. Out of state certification candidates
I have applied and paid for my out of state review of credentials, certificate and fingerprinting. What should I do next?
You will need to make frequent contact with TEA to receive a status of your review of credentials and verify that all the required documentation has been received to complete the review process. This will ensure your One Year certificate is issued prior to your start date with Katy ISD.

26. Out of state required testing
I have received my One Year certificate but need to know when should I have my required test completed?
The required test should be scheduled no later than December 15th and completed no later than February 1st to ensure that you do not have an interruption in receiving a contract renewal. The test date information should be communicated to your HR representative and he/she should be kept informed of your progress throughout the year.

27. Alternative certification candidates
I’m enrolled in an alternative certification program? What additional steps will I need to complete the certification process?
Have you submitted your Statement of Eligibility to Human Resources?
Have you applied and paid for your Probationary Certificate via SBEC?
Have you set-up your payment plan with the ACP?
Please communicate all updates and or questions to your HR representative.

28. Alternative certification candidates
As an ACP candidate, when am I required to have my exams completed?
Most have already completed the content exams and are only needing to complete the PPR exam. If this is the case, please have your PPR exam completed by February 1, 2018 to continue employment.

29. Basic Hours of Operation
Teacher/Employee:
High School 7:05 a.m. – 3:05 p.m.
Junior High 7:05 a.m. – 3:05 p.m.
Elementary 7:55 a.m. - 3:55 p.m.
The campus administrator may schedule mandatory events or meetings beyond these hours.
Contractual Hours for teachers and paraprofessionals

30. Contract Types PROBATIONARY TERM DUAL
All Chapter 21 employees new to a district for at least one year
Up to four years, but typically three years
If new hire was on contract with a public school for five of the last eight years, then only one year on probationary contract
TERM
Experienced employees
DUAL
Both teaching and coaching duties;
cannot resign only one or the other
Both probationary and term
If you resign from the district and return at a later date, you will lose your seniority.

31. Stipends
Paid for duties above and beyond the roles and responsibilities of the position for which an employee is hired
No set schedule outside of standard 187- day teacher calendar
Affords employees flexibility for days & hours worked
Not guaranteed from year to year
Examples….Stipends for: elementary bilingual teachers, alternative school teachers, special ed. AB teachers.

32. ACP Teachers
Katy ISD does not assist with fee payments through payroll deduction.
Make sure the campus assigns a campus mentor. Make necessary arrangements with your program to pay fee to your mentor teacher.
Provide HR with your “Statement of Eligibility for Internship” form from your program.
Finish intern requirements within one contract year.
Have all tests taken by February 1, 2018.

33. Performance Appraisals
Contacts:
Your immediate administrator/supervisor
Your HR Coordinator
Every employee receives at least one annual evaluation that is filed in HR/Eduphoria
T-PESS for Principals
T-TESS for teachers
Paraprofessional evaluations
Goal Setting Meetings:
Completed by September 29, 2017
Discuss Parts I and II of the Teacher Self Assessment and Goal Setting Form
Goal Academic Growth Measure ( ):
Beginning with the school year, each teacher appraisal shall include the academic growth of the teacher’s students

34. District Employee Handbook
Take time and read it
All employees sign for receipt
Available online through Eduphoria as part of Mandatory Trainings
Every employee is expected to read the handbook and be familiar with it.

35. District Employee Handbook
Standards of Conduct & Ethics
Responsible Use Policy
Use of Social Networking/Digital Tools
Conflict of Interest/Outside Employment
Transfer Requests
Educator Code of Conduct… Educators are held to higher standard. Expected to be role models. Must be respected by students, staff, parents, and community. Questionable activities can diminish our capacity to be effective in our role.
Responsible Use Guidelines. This will be covered in depth in the Technology portion of the presentation. However, be aware that all District technology is intended to be used for District business only.
Social Networking – Facebook/Instagram are fun and a great way to stay connected with friends and family… BUT please be responsible consumers of the web. Stay on top of everything that you post, is posted on your pages, and that is posted about you. Check your privacy settings.
Conflict of Interest- this form must be completed every school year. Turn the form into immediate supervisor, and supervisor will forward it to HR for approval. This includes any private tutoring that you may want to do.
Transfers- must remain in current position for 2 years unless promotion…

36. Available in Eduphoria
Mandatory Trainings
1. A Guide to Diabetes in the School Setting 2. Responsible Use Guidelines 3. Blood Borne Pathogens 4. Child Abuse 5. Harassment/Sexual Harassment 6. Copyright 7. Confidentiality 8. Hazardous Chemicals, IPM and Asbestos Management Plan 9. Voluntary Retirement Plans 403(b) and Ethnicity/Race Survey 11. School Safety 12. Recognizing Students in Distress 13. Seizures 14. Food Allergy Awareness 15. ESS HR/Payroll Instructions 16. Mental Health in Schools 17. Family Medical Leave Procedures
All employees
Available in Eduphoria

37. FACT Clearinghouse Background Checks
Katy ISD is in compliance with Senate Bill 9 requiring all teaching staff to be fingerprinted.
Katy ISD receives continuous criminal information notifications (i.e.: arrests, etc.) for all Katy ISD employees from the FACT Clearinghouse.
Employee must notify supervisor within three calendar days if an event occurs that will result in notification from the FACT Clearinghouse.
(The FACT Clearinghouse notifies Katy ISD about arrests that occur both in the state
of Texas and nationwide.)
HR Contact:
Brandy Richard (281)
All employees

38. Absences State Personal Leave Local Sick Leave Both
Portable to other Texas school districts
Restricted use (see employee handbook)
Local Sick Leave
Used for employee or immediate family illness, death in the family or family emergency
Must present a doctor’s release after five consecutive days of absences
Both
Accumulate from year to year
Although employees receive yearly allotment up front, the days have not yet been earned
All full-time employees

39. Automated Absence/Substitute System
Accessible 24 hours a day
HR Contact:
The Sub Office
If you have worked for Katy ISD as a substitute teacher, and have now been hired as a full-time employee, you will receive a new PIN for AESOP.

40. Using Aesop
Login: Katy ISD’s ID number, replacing the first letter with a zero. Ex: B =
Voice Recording: Call Aesop and record your name and position.
Creating an Absence: You may report in advance. Personal Illness and Family Illness do not need prior approval. Personal Business, Staff Development and School Business all need prior administrative approval.
You will receive an automated after August 7th with information related to your login and use of AESOP.

41. Absence Balance Listed on paycheck 2-week delay
Do not rely on the balance indicated on your check
Most reliable is ESS

42. Substitutes Can work full day or half day (a.m./p.m.)
Secondary half days:
7: :05 and 11:05 - 3:05
Elementary half days:
7: :55 and 11:55 - 3:55
Can be prearranged
Make sure you contact the substitute first to check availability and notify your campus Aesop administrator of the arrangement

43. Employee Leave of Absence
Employee Leave Specialists:
Last Name: A-K Last Name: L-Z
Gloria Cerda Eva Villalobos
(281) (281)
(281) (281)
You are responsible for notifying your campus AND contacting Gloria Cerda/Eva Villalobos in HR to procure the required paperwork.

44. Types of Employee Leave
Medical Leave
Military Leave
Worker’s Compensation Leave
Assault Leave
Temporary Disability Leave – Neutral Absence Policy *Max amount of disability leave = 180 days (disability leave is for the employee only, not immediate family members)
TDL is for employee illness only… not family members CALENDAR days, not work days. Bottom line is that an employee can be out for a max of 6 months.

45. Employee Medical Leave
After six consecutive absences, you are placed on either Katy ISD Leave (up to six weeks) or FML (up to 12 weeks).
The type of leave (Katy ISD Leave or FML) is determined by employee status & number of hours worked for Katy ISD during the previous year
You are responsible for contacting your campus AND Gloria Cerda/Eva Villalobos in HR to procure your paperwork.
If you are planning to have surgery or you are pregnant, you must give your employer at least 30 days advance notice.
If you learn of your need for leave less than 30 days in advance, you must give your employer notice as soon as possible (either the day you learn of the need for a leave of absence or the next work day).
This PROTECTS your JOB!

46. Katy ISD Sick Leave Bank
Katy ISD provides additional sick days to members of the Sick Leave
Bank in the event of an extended absence for a major physical
disability due to unexpected catastrophic illness or injury, experienced
by the member of the Sick Leave Bank or his/her immediate family.
Process is 100% anonymous
Process allows for an employee to receive a maximum of 30 days per event for up to 2 events in a year for a full-time employee; and 15 days per event for up to 2 events per year for a part-time employee
To participate you:
Must be a benefit eligible employee
Donate one day of accrued leave to participate through ESS for semi-monthly employees,
or submit paper application form for bi-weekly employees during enrollment period
After first year of donating, your enrollment will be automatic unless HR is notified in writing to cancel membership

47. ERO Employee Relations Office within Human Resources “Service, Support, Solutions”
Katy ISD has an Employee Relations Office in Human Resources. They offer a variety of services and support for our staff.

48. Employee Assistance Program (EAP) 1-877-694-9281
Counseling Resources
Resources
Absences, Aggression and Violence, Alcohol and Drug Abuse, Workplace Traumatic Events, Change and Transition
Work Life Services
Referrals for Child Care, Adult Care, Academic Services
Legal and Financial Guidance
Divorce, Domestic Violence, Estate Planning, Mortgage Issues
Phone Representatives available for Spanish speakers
Free resource to all employees and their families
Available 24 hours a day, 365 days a year.

49. Teacher Retirement System (TRS)
Contact:
TRS
All public school employees in Texas are required to contribute
7.7% of salary as of September 1, 2016
Defined Benefit Plan
Retirees are paid for life, even if the total amount exceeds original amount paid into the system

50. 403(b) & 457 Retirement Savings
Details offered in Mandatory Trainings
To enroll:
– Employment - Voluntary Retirement Plans 403(b) and 457
Both plans:
Are voluntary
Are available to all District employees
Have year-round open enrollment
Are funded by payroll deduction

51. PAYROLL

52. Payroll Dates First Check: August 31, 2017
Final Check: August 15, 2018
Pay dates: 15th and last day of each month
24 pay periods per year

53. Direct Deposit All new hires are required to have direct deposit
No paper copy for direct deposits
PDF version delivered via
Password to open advice is last four digits of your Social Security number

54. Salary Notification Letters
Delivered in September
Verify degree & years of service

55. ESS – Employee Self Service
Twenty-four hour access to your personal Human Resources information
Select the Employee Self Service through MyKaty to begin

56. Employee Self Service
Edit address, telephone, and emergency information
Update and change W-4 information
Payroll check simulator provides ability to see changes to W4 (Withholding) and other deductions on take home pay
View historic information of pay advices and W2’s
Keep track of available time off
View Certifications
View salary notification letters
Enter, edit, and view the status of expense reimbursement claims
Instructions can be found on MyKaty

57. Director of Health Services
Therese Highnote
Director of Health Services …

58. Health Services Hepatitis B Vaccine Eligibility
Employees with the job classifications listed below may receive the Hepatitis B vaccine at no cost:
All campus nurses
All clinic aides
All athletic trainers, junior high coaches & high school wrestling coaches
Life skills teachers and teacher aides
ECAP, YCAP, JCAP, HCAP & ASIP teachers and teacher aides
Campus security guards and PASS teachers
PPCD teachers and teacher aides
Plumbers
Katy ISD police

59. Hepatitis B Vaccine Eligibility Process to Follow
Fill out the appropriate paperwork found on the New Hire Web Site
If you decline or have previously received the vaccine, return the paperwork to Risk Management
If you accept to receive the vaccine, make two copies of the form, taking one to Excel Urgent Care and sending one to Risk Management
Hepatitis B vaccine is a series of three injections and it is important to receive all three injections.

60. Professional Learning
Mary Kamperman, Coordinator
Nicole Zwahr, coordinator

61. Katy ISD is committed to ongoing professional learning that supports staff members in acquiring and maintaining skills necessary to support the teaching and learning process.
Welcome to Katy ISD. For all New Hire information go to Katy ISD .org. Employment Human Resources, New Hires, you will see drop down tabs including New Hire Information, and summer professional learning

62. T-TESS Teacher Orientation
T-TESS Teacher Orientation is REQUIRED for all new teachers to Katy ISD
You can also find this information and how to register on the new hire info page
If you have already gone through TTESS Orientation training in another district, you do not need to attend one these traininings. However, you will need to provide a copy of your certificate from your former district.

63. On this page you will find the link on how to register for summer pl

64. You will find this chart under the directions link: to help you get registered for summer trainings.

65. On this page all of your summer professional learning opportunities

66. KATY ISD Professional Learning
Management System
Enables employees to:
Search and register for in-district (KISD) trainings
Receive credit for in-district (KISD)/out-of-district/ college courses
Maintain personal professional learning records
(My Portfolio)
To Log on:
From Work Computer– Go to MyKaty
From Home Computer- Go to mykaty.katyisd.org
To Get Started:
Complete Profile when you log in to Workshop the 1st time (very important)
Review KISD Eduphoria User Guide on the
Workshop Registration screen
Eduphoria is our professional learning database. This system tracks your professional learning hours. All trainings offered in Katy ISD are entered into Eduphoria. You are able to search and register for trainings. Instructors are able to post handouts and other materials for you in Eduphoria.
If you have been using Eduphoria in your previous district, it is easy to bring your professional development hours with you. Contact the Eduphoria secretary on your campus. Ask to have your records downloaded on a jump drive. Take the drive to the Eduphoria secretary on your new campus and that person can upload the file into the Katy ISD Eduphoria system. Wxe. Files can also be uploaded from other eduphoria districts.

67. TEACHER CENTER Hours: Monday-Friday 8:00am-10:00pm
Teacher Center: All KISD staff and PTAs/PTOs have free access to the following:
TEACHER CENTER
5364 Franz Road ( Print Shop Office, Support Services Complex)
225+ Die Cuts (complete list is posted on Digital Storefront)
GBC Binding Machines
Laminating - Nominal charge
Duplicating - Regular paper costs apply unless supplied by user
District computer to print and submit Print Orders
The Teachers’ Center is open daily from 8:00 to 10:00 p.m. It is located at Printshop-5364 Franz road at the Support Service Complex (behind Hutsell Elementary). There is a large variety of Ellison die cuts. If you are interested in laminating you can call ahead for the laminator to be ready when you arrive or you can drop your materials and they will laminate them for you.

68. DEPARTMENT OF PROFESSIONAL LEARNING
Contact Information
Mary Kamperman
Coordinator
Nicole Zwahr
Lisa Kelly
Secretary
Candace Jorgensen
Eduphoria Secretary
(main)
Our offices are located at the ESC in Suite 1000
We are happy to help you with any questions you have.
We are here to assist you with your professional learning needs.
We are only a phone call away!

69. TECHNOLOGY

70. Network Access Login information located in HR packet.
You must log in within a district building on a district computer first.
Log in today!

71. MyKaty http://mykaty.katyisd.org Staff and students login with
     their Katy ISD username and password.
MyKaty provides access to applications from anywhere.
MyKaty provides single sign-on for many applications.

72. Mandatory Training Access from MyKaty Cloud Training-Help tab
Five different tiles link to the appropriate courses for different job types in Eduphoria

73. Knowledge Base Access from help.katyisd.org or from MyKaty.
Videos and guides for technology assistance.

74. District Email Email format: MickeyAMouse@katyisd.org
Name changes must go through Human Resources first before technology will process.
Username/ID will never change.
To add District to your cell phone
Search iPhone or Android on the Knowledge Base
Microsoft Outlook 365 Android Device Setup
Microsoft Outlook 365 iPhone Device Setup

75. District Email To add District email to your cell phone
Search iPhone or Android on the Knowledge Base

76. Voic
Your campus secretary will provide you with your phone number.
Help with setting up your voic account can be found on the Knowledge base.

77. Technology Support Center
Open a ticket by clicking the Technology Support Center button in MyKaty. 
(281) 237-HELP (4357)
Summer Hours: Monday – Thursday, 7:00 AM – 5:00 PM
Regular School Hours: Monday – Friday, 6:30 AM – 4:30 PM

78. Technology Instructional
There are 20 people in the instructional technology department and they help teachers with integrating technology into their lessons. They work closely with the Teaching & Learning dept. to enhance the Unit Plans with engaging content to meet the learning objectives.

79. What’s in my Classroom?
Desktop computer – some elementary classrooms have 2 or 3 student computers as well
Laptop – If you have a portable Smartboard, you may have a presentation station with laptop and projector. Also,many teachers have completed the Connected Learning Program and received a Yoga tablet/laptop.
IPads.- You may have a class set or your team has a set.Usually checked out from the library. Students can check out an iPad from the library for classroom or take home use.
Document camera
Apple tv or Mirroring 360 allows you to project your or your student's ipads to the projector.

80. What’s in my Classroom?
We have cloud services and accounts for Office 365 and Google
We encourage staff to use the Learning management system, Canvas. Lots of training this summer in iCamp.
Youtube is open for staff, and students and Twitter is available on networked computers but not wifi.

81. Free Software!
Staff and students can install Office on home machines for free. Log into your Office365 account and the home screen will have a link to install. Directions are on the Knowledge Base.

82. Who can help me? Secondary Classroom Technology Designers
These folks are assigned to campuses but are there only once a week, but can help you with technology integration and training.
Elementary Classroom Technology Designers

83. Technology Training iCamp Who? All Katy ISD staff
Dates Offered: Courses throughout the summer
Location: Elementary at Cinco Ranch HS
Secondary at West Memorial JH
Registration: Eduphoria
More info:

84. Technology Training Sessions: MyKaty & Online Textbooks iTeach iPads
New Teacher Academy (NTA)
Sessions: MyKaty & Online Textbooks
iTeach iPads
Google & Office 365
Eduphoria Aware
Eduphoria Forethought
Digital Citizenship for Teachers
Canvas
Teacher Productivity(Knowledge Base, Print Shop,
Voic , Outlook, etc.).
Registration: Eduphoria

85. 2017
Benefits
Information

86. Agenda Enrollment – when, how ,what, where
Benefits – what are your choices (hint – there’s more to it than just medical insurance!)
Q & A
Key Reminder - Draw attention to the Q&A one page document and the highlights booklet they have in their bag. Encourage them to pull it out and take notes. By the time they leave, we want to make sure they know when their benefits are effective, when and how to enroll, where to go for more information and an introduction of the benefits available.

87. For example - September 1 if hired in August.
When . . .
. . . are my benefits effective? First of the month after you start working, or become TRS eligible can I enroll in my benefits? Late August for August new hires
How . . .
When are my benefits effective? Key reminder: based on when they start working, or become TRS eligible, not when they sign up. Assume most are August hires, so benefits are effective 9/1. Acknowledge that some contracts start in July, so benefits would be effective August 1.
When can I enroll in benefits? Key reminder – not right now. Encourage them to use the time between now and late August to study the available plans and decided what they want so that when they can enroll, it will be a quick process. This will be helpful since they are so busy during that time of year.
How will I know when to enroll? Key reminder – sent to their Katy ISD , not personal . The will have a link to the enrollment site as well as additional instructions. If they don’t get an by the time they receive their first paycheck, call Risk Management.
. . . will I know when to enroll?
You will receive an to your KatyISD account.

88. What . . . . . . is the deadline to enroll in benefits?
31 days from your eligibility date. For example – 10/1 for most summer hires. REMEMBER – the date you enroll does NOT change the effective date of your benefits.
. . . happens if I don’t enroll in benefits before the deadline?
You will have only the District provided Basic Life and AD&D coverage and the Employee Assistance Plan.
What is the deadline to enroll? Key reminder – don’t procrastinate! Enrollment date does NOT change the effective date. Even if wait until end of September, benefits still effective 9/1 and we will have to collect the missed premiums. Good news is that coverage is also effective retroactively in case they need it.
What happens if I don’t enroll before the deadline? Key reminder – if you do nothing, you will have nothing. Exception – Basic Life and EAP for all employees at no cost. Explain each of these benefits briefly.

89. Do I . . .
. . . have to do anything if I don’t want the District benefits?
Yes – complete the enrollment process so that we know you didn’t just forget! Also – need to name a beneficiary for the free life insurance.
Consider all your options before saying No Thank You!
Can I . . .
. . . make changes to my benefits during the year?
Generally – no! Unless you have a life event – get married, have a baby or spouse changes jobs, or many other events. Notify Benefits Outlook within 31 days of the event.
Do I have to do anything if I don’t want the District benefits? Key reminder – First, consider all the benefits – there is more than just medical and you may not be able to get the same coverage through a spouse’s plan – such as disability. Even if decide not to enroll in any of the benefits, complete the process for the reasons shown on the slide.
Can I make change to my benefits during the year? Key reminder – benefits run on a calendar year basis so make elections carefully. Can only make changes when there is a life event. Provide a couple of examples of most common life events. Changing their mind is not a life event…for benefit purposes. 

90. Is there . . . And . . . . . . an annual enrollment period?
YES!! You will enroll in your benefits EVERY FALL! Even this year.
ENROLL TWICE in 2017!
And . . .
…benefits DO NOT ROLL OVER from year to year. If you do nothing (i.e. not enroll) you will get nothing (except District provided Basic Life Insurance and the EAP).
Is there an annual enrollment period? Key reminder – yes!! Emphasize that they will enroll twice in the fall – once in late August, and again in November. Remind again that benefits are on the calendar year, not the school year and that if they do not enroll again in November, their benefits will end 12/31 because we do not roll over benefits. Point out that this is likely different than their previous school district or other company. Point out that annual enrollment is the opportunity to make a change because they changed their mind!

91. What plans can I chose? Medical plan – 4 plan options
Dental – 2 plan options
Vision
Flexible Spending Accounts – 2 plans
Life Insurance – for yourself, your spouse, your children
Disability
Legal Plan
What plans can I chose? Key reminder – talk very briefly about each – i.e. Medical – 4 options offering different networks, out of pocket expenses and premiums. Dental – 2 options offering different levels of choice and coverage. Etc. Purpose is to introduce each benefit, but not talk in great detail about each. Transition to how they can learn more about each of the benefits using Ben 101 – next slide.

92. A quick look at what health care really costs.
Katy ISD paid out these averages in 2015:
Medical and pharmacy claims $121,360 PER DAY,
365 days a year
The District contributes $385.00/month per covered employee.

94. Medical plan options Consumer Consumer Basic Plus Lower premiums
Higher deductibles
+ Coinsurance
Consumer
Plus
Higher premiums
Lower deductibles
+ Coinsurance

95. Consumer plan network options
The Consumer plans have two provider networks to choose from:
Limited and Choice.
Limited network highlights
Choose any primary care physician in the Aetna network.
You’re “limited” to Memorial Hermann hospitals and facilities for inpatient or outpatient hospital care.
You must choose from specialists in 12 certain designated categories, plus oncologists and hematologists who have admitting privileges and can arrange for hospital procedures at a Memorial Hermann hospital.
Outside of these designated specialties, you’re free to choose any physician in the Aetna network.

96. Consumer plan network options
The Consumer plans have two provider networks to choose from:
Limited and Choice.
Choice network highlights
Choose any primary care physician in the Aetna network.
Choose from two tiers of hospitals and specialists in 12 designated categories.
Tier I hospitals and specialists cost you less because they’re designated as the most efficient providers based on quality of service and cost of care.
You choose between Tier I and Tier II when you receive care, not when you enroll.
Outside of these designated specialties, you’re free to choose any physician in the Aetna network.

97. Choice network hospitals by tier levels
Tier I hospitals - $
Memorial Hermann
CHI St. Luke’s Health
St. Joseph’s
Texas Children’s
Tier II hospitals - $$
Methodist
MD Anderson
HCA

99. All medical plans include pharmacy coverage through Express Scripts.
Generics for high blood pressure, high cholesterol, asthma and diabetes are free.
You can order home delivery online, by phone, using mail-order forms or through the free Express Scripts mobile app.
You can pick up 90-day maintenance at places like Costco, HEB, Kroger, Randalls, Brookshire Brothers, Sam’s Club and Walmart, or have them delivered to your home.
The plan does not cover prescriptions filled at non-participating pharmacies.

100. Dental HMO Dental PPO Coverage is provided by UHC.
A primary care dentist coordinates your care within the network only.
Covers most preventive care, such as routine checkups and cleanings.
Generally, there are no deductibles, you simply pay the set copays when you receive covered services.
Coverage is provided through MetLife.
This plan allows you to visit any dentist you choose, but you save by using in-network dentists.
Covers most preventive care, such as routine checkups and cleanings.
You pay a deductible for basic, major and orthodontic care. After you meet your deductible, you pay a percentage of covered expenses and MetLife pays the rest.
Maximum coverage is $1,000/patient per year.

101. Both in- and out-of-network care through Davis Vision
One eye exam and one pair of corrective lenses (glasses or contacts) per calendar year
The plan covers in-network services and a large selection of frames and contacts at no charge within the standard selection.

102. Health care flexible spending account
Flexible Spending Accounts
Health care flexible spending account
Use tax-free money to pay for eligible expenses you can plan in advance.
Doctor visits
Prescriptions
X-rays and other tests
Vision care, including glasses and contacts
Dental care and more
Warning: Use it or lose it. Your FSA account doesn’t roll over. You have to enroll each calendar year.
Dependent day care flexible spending account
Kids are expensive. This let’s you use tax-free money to pay for day care expenses that you know you’re going to have to pay anyway.
This account can’t be used for dependent medical expenses.

103. and dismemberment (AD&D) – at no charge to you
Automatic life and accidental death
and dismemberment (AD&D) – at
no charge to you
$20,000 life + $20,000 AD&D for employees
Life insurance pays your beneficiary if you die while covered.
AD&D pays you or your beneficiary if you have a covered loss as a result of an accident.

104. Supplemental life for you
You can purchase more insurance in increments of $10,000 up to $300,000.
As a new employee, you may elect three times your annual salary without any medical questions.
Spouse life
You can purchase insurance for $10,000, $20,000 or $35,000.
Your spouse is covered up to age 65.
Your combined basic and supplemental coverage must be greater than or equal to two times the spousal benefit.
Child life
You can purchase insurance for $5,000 or $10,000.
You can cover your child to age 26.

105. Is your spouse also a Katy ISD employee?
This is a life event; If spouse is covering you currently, can make changes within 31 days.
No dual coverage – don’t cover each other
Medical, dental, vision – select coverage for yourself and, if children, decide who will cover.
Life Insurance
Neither enroll in Spouse coverage
Only one parent elect Child coverage
Is your spouse also a Katy ISD employee? NOTE: Ask for a show of hands if this applies to anyone. If not, skip to last slide.
Key Reminder – this is a life event for the currently employed spouse. That means they can report a life event to Benefits Outlook and change coverage (if needed) based on your (the new hire) elections. Remind that we do not allow dual coverage – you cannot cover each other. Explain what that means for medical, dental and vision, and life insurance.

106. Disability
Pays a benefit of 66.67% of your annual salary if your doctor says you can’t work due to an injury, illness or pregnancy. You can choose a waiting period of 14 or 90 days.
14-day waiting period 1.26% of salary
90-day waiting period .60% of salary

107. Personal legal plan
Consultations and help with attorney fees
Deeds, leases, affidavits
Wills and powers of attorney
Name change
Divorce
Real estate closings
Consumer disputes and more

108. Now you’re ready to enroll.
Online enrollment, made easy.
Here’s how you get there:
Go to katybenefits.org and click the QUICK LINKS button in the top right-hand corner.
Click ENROLL IN 2017 BENEFITS and follow the prompts. If asked to log in, use your Katy ISD login and password.
Look for the personalized confirmation statement you receive by mail and report any changes or corrections to Benefits Outlook.
Check the numbers and verify that your deductions are correct on your pay stub.

110. www.katybenefits.org 866-222-5473
Where . . .
. . . can I learn more about Katy ISD benefits?
. . . can I enroll in my benefits? (See above!)
katybenefits.org
7 AM – 7 PM
Monday – Friday!
Where can I learn more about Katy ISD benefits and enroll? Key reminder – website is one stop shopping and source of all information. It is mobile friendly so look it up and mark it as a favorite. It does not require login as all the information is public. If need to talk to a person, call Benefits Outlook – their job is to answer your questions. Also remind them that since they are not in the enrollment system yet, they will not be able to “validate” with the representative but they can still answer questions about the plans or point them to additional resources.

111. Thank you!