1. Aircraft Disposal Overview
Donation Process and Requirements
presented by
Sandra Klar

2. Federal Aircraft Disposal
GSA Region 9 in San Francisco is responsible for disposal of all federal aircraft.
What happens when aircraft become excess to federal agency needs?

3. Here is a Typical Title
FMR Title states that Federal agencies must report to GSA all excess aircraft, regardless of condition or dollar value.
DOD M Volume 4 states that DLA Disposition Services sites will not screen or report aircraft. The Military Department will report flyable aircraft to General Services Administration (GSA), Region 9 (Pacific Rim Region). (2) This policy applies to all aircraft; however, processing procedures may vary for aircraft located at the Aerospace Maintenance and Regeneration Group (AMARG).

4. What is the process for reporting excess aircraft?
Submit a Standard Form (SF) 120, Report of Excess Personal Property to GSA (Federal Acquisition Service (FAS) Region 9.
Submit Electronically to GSA's Federal Disposal System via our website at
Stock Classes: 1510, 1520, 1550

5. Include the following information
(1) Manufacturer, date of manufacture, model, serial number.
(2) Major components missing from the aircraft (such as engines, electronics).
(3) Whether or not the:
(i) Aircraft is operational;
(ii) Dataplate is available;
(iii) Historical and maintenance records are available;
(iv) Aircraft has been previously certificated by the Federal Aviation Administration (FAA) and/or has been maintained to FAA airworthiness standards;
(v) Aircraft was previously used for non-flight purposes (i.e., ground training or static display), and has been subjected to extensive disassembly and re-assembly procedures for ground training, or repeated burning for fire-fighting training purposes.

6. Required Fields

7. Screening Aircraft: Utilization
Aircraft are available on GSAXcess for 60 days.
Federal Agencies can freeze and request aircraft at any time during the 60 days---Allocated immediately.
Federal Transfers SF 122/Electronic

8. Federal Customers Include
USDA Forest Service
National Science Foundation
Department of State
Department of Homeland Security
Department of Defense
US Coast Guard
FBI
NASA

9. Screening Aircraft: Donation
Aircraft are available on GSAXcess for 60 days.
Donees, through the State Agency for Surplus Property may request/freeze aircraft at any time---Allocated 1 day after the Surplus Release Date.
State Agency for Surplus Property (SASP) acts as a middle man between GSA and eligible donees.
Donation Transfers SF 123/Electronic

10. Screening Aircraft: Requesting
Donee Requirements for Non-Flyable or Combat Aircraft: -Letter of Intent on Letterhead -Cover Letter from SASP
Donee Requirements for Flyable Non-Combat Aircraft: -Letter of Intent on Letterhead -Cover Letter from SASP -Civilian Governing Board Document (CGBD)

11. Screening Aircraft: Letter of Intent
Non-profits and Public Agencies:
-Number and type of current aircraft. -Description of program. -Intended use
SBA 8(A) Participants:
-SBA approval for the specific aircraft. -Aircraft are within their business requirements/plan. -Graduation date is at minimum 5 years away

12. Screening Aircraft: Letter of Intent
For Flyable Non-Combat Aircraft: -The Transfer Order number and tail number of the aircraft requested; -A general description of the activity (which, at a minimum, will address the number of licensed pilots); -A detailed justification for acquiring the aircraft; -The number of aircraft already owned; -Approval or concurrence by oversight authority or budget authority ([Board of Trustees, for example] as an attachment to the Application Letter); -Whether or not a request for any aircraft has been denied in the past 3 years and, if so, why, {for material reasons with the application, not simply for having lost the competition for an aircraft); and -If the activity has been found to be in violation of a Federal civil rights statute or program requirement in the past 3 years and disposition of such violation.

13. Screening Aircraft: After Allocation
SF 123 Signed
Notarized Conditional Transfer Document
Invoice/Distribution Document Complete Packet: -Letter of Intent -Cover Letter -CTD -SF Invoice/DD

14. Combat or Non-Commercially Saleable. -Static Display only
Combat or Non-Commercially Saleable -Static Display only -Perpetually Restricted
Non-Combat or Commercially Saleable
-Can be flown
-Restricted for 5 years
-Title passes

15. Donation Customers Include…
Local Law Enforcement
Museums
Technical Schools
Cities and Counties

16. SASP Responsibilities
GSA Responsibilities
Bi-annual Reviews -Property Accountability & Control -Fiscal Responsibility -Compliance -Eligibility
100% Compliance for Aircraft
SASP Responsibilities
Eligibility
Compliance -Annual Surveys -Physical Visits

17. Who in GSA Handles Surplus Aircraft?
Lisa Schrad (Office/Cell)