1. Modules and Terminology
Campus Solutions
Modules and Terminology

2. Welcome to… Modules and Terminology

3. Objectives Upon completion of this module, you will be able to:
Understand the basic functions and structure of Campus Solutions
Understand Campus Solutions terms for Illinois State University’s academic structure, calendar, courses, and more.

4. Activities To enable you to do this, you will:
Learn basic info about the six main Campus Solutions modules
See the differences between several current Illinois State terms and new Campus Solutions terms
Learn about service indicators
Practice identifying programs, plans, and sub-plans

5. Campus Solutions
Student Information System (SIS) that will replace the current mainframe
Web-based – accessed online
Oracle PeopleSoft product - same software that powers iPeople

6. C.S. Modules Six different modules make up Campus Solutions:
Campus Community
Recruiting and Admissions
Student Records
Financial Aid
Student Financials
Academic Advising

7. Stores bio/demo information for students, faculty, and staff.
Campus Community
Stores bio/demo information for students, faculty, and staff.
Names, addresses, phone numbers, national IDs, etc.
Central hub of system.
Campus Community

8. Accepts student applications Processes app fees and documents
Admissions
Accepts student applications
Processes app fees and documents
Evaluates applicants
Accepts applicants into programs and plans
Admissions
Campus Community

9. Transcripts and degrees Registrar’s Office
Student Records
Academic information
Course catalog
Schedule of classes
Grading
Transcripts and degrees
Registrar’s Office
Student Records
Admissions
Campus Community

10. Evaluates award eligibility Disburses loans, scholarships, and grants
Financial Aid
Evaluates award eligibility
Disburses loans, scholarships, and grants
Awards waivers
Maintains compliance data for reporting
Student Records
Admissions
Campus Community
Financial Aid

11. Charges tuition and fees Bills students Issues refunds
Student Financials
Charges tuition and fees
Bills students
Issues refunds
Processes collections
Prints tax forms
Student Accounts Office
Student Records
Admissions
Campus Community
Financial Aid
Student Financials

12. Tracks progress toward the degree Creates advisement reports
Student Records
Academic Advisement
Tracks progress toward the degree
Creates advisement reports
Generates “What if?” analyses
Admissions
Campus Community
Academic Advisement
Financial Aid
Student Financials

13. Institutional Structure
We have one institution at Illinois State - ILSTU
Group
Highest level division of institution
Equivalent to Colleges – College of Business, College of Arts and Sciences, etc
Organization
Usually departments.
Used to track financial responsibility and work credit

14. Academic Structure + = MCN Undergrad MCN Undergrad
Career – All academic activities undertaken by a student.
Undergraduate, Graduate, and Continuing Education
Program – The entity to which the student applies, is admitted, graduates from. Combination of College and career.
COB Undergrad, CAS Grad, CFA Continuing Ed + =
MCN
Undergrad
MCN Undergrad

15. Academic Structure
Plan – Course of study; Degree is issued at the plan level
Majors, minors, and certificates
Sub-plan – Areas of specialization within a plan
Sequences and concentrations

16. Math B.S.
Statistics
General Math
Actuarial Science
Math Ed.

17. Academic Structure Graduate College of Arts & Sciences: Graduate
Creative Writing
English M.S.
Career
Program
Plan
Sub-plan

18. Student Groups Category of students that the University defines:
Examples:
Honors Program
ROTC
First Generation Students
Fall 2015 Admits
Used both for reporting and processing.

19. Academic Calendar
Term – Period of time containing one or more sessions. Basically a semester.
Fall, Spring, Summer
Session – Period of time during which the University holds classes.
1st eight weeks of fall term
All of spring term
Last four weeks of summer term, etc.

20. Ex. Fall 2015 Term
Full fall session
1st four weeks
Last twelve weeks

21. Academic Calendar
Term code – A four-digit code associated with an academic term.
Format: 2BBC
BB – last two digits of the second-half of the academic year.
C – term number (2 for fall, 5 for spring, 8 for summer)
Examples:
2152 – Fall term of the academic year
2155 – Spring term of the academic year
2158 – Summer term of the academic year
2162 – Fall term of the academic year, etc.

22. Courses
Course Catalog – the list of courses, descriptions, subjects, etc.
Not equivalent to the ISU Catalog, which also has academic policies and requirements.
Course – structured, instructor-led study on a topic.
COM 101
Class – a specific instance of a course.
Section 1 of COM 101 in Fall 2015

23. Service Indicators
Flags that either restrict or provide services to people.
Negative – restricts a service
No course registration
No library privileges
Cannot pay with checks
Positive – provides a special service to someone who qualifies
Priority registration
Priority processing

24. Empl ID UID Empl ID User ID 456-23-1098 000-139-733 rredbird
The ID number of people in Campus Solutions.
Not the same as UID or User ID
UID
Empl ID
User ID
rredbird

25. Questions?

26. Program, Plan, or Sub-plan?
I’m going to show you a part of Illinois State’s academic structure.
You tell me whether it is a program, plan, or sub-plan.
Cheating is encouraged.

27. Creative Writing Sub-plan
This is a concentration with the English MS plan.

28. Arts and Sciences Undergrad
Program
Combination of college and career.

29. Minors are plans, not sub-plans
Biology Minor
Plan
Minors are plans, not sub-plans

30. If you see a degree name (BA, MS, MFA, PhD, etc.), it’s a plan.
Art MFA
Plan
If you see a degree name (BA, MS, MFA, PhD, etc.), it’s a plan.

31. Sounds like a major, but it’s a sub-plan of Geography BS
General Geography
Sub-plan
Sounds like a major, but it’s a sub-plan of Geography BS

32. Office of the Provost Undergrad
Program
Contains Undeclared, University Studies, Interdisciplinary Studies, and pre-professional plans

33. School Psychology SSP Plan
SSP = Specialist in School Psychology; Post Master’s degree but different from a PhD. Note the degree name is still listed.

34. Questions?