1. TELPAS Reading Test Administration District –Wide Conference Call Training Wednesday, February 15, :00-4:00 p.m. Spring 2017

2. Disclaimer
This presentation does not take the place of reading the manuals
Campus test coordinators, raters, verifiers, and reading test administrators are responsible for reading the appropriate manual(s) and complying with all the instructions

3. District and Campus Coordinator Manual (DCCM, PAGE T-11)

4. Principal’s Role in TELPAS
DCCM, Page T-4

5. Test Security And Confidentiality
Must secure and account for all secure materials and confidential student information before, during, and after each test administration
Writing samples
Rating rosters
Student authorization letters
Paper-based tests (if applicable)
Access must be limited to personnel who meet the requirements to participate in the testing, have been trained, and have signed the appropriate oath
Holistic raters
Writing collection verifier(s)
Reading test administrator(s)
Reading test monitor(s)
Technology staff
Test Admin Manual, pg. 3

6. Test Security and Confidentiality
Test Admin Manual, pg. 3-4
Confidentiality
Before handling secure materials, testing personnel must be trained and sign the appropriate oath
Personnel working in the TAMS must read and accept a statement of confidentiality
No person may view, reveal, or discuss the contents of an online assessment before, during, or after a test administration unless specifically authorized by TEA
If circumstances necessitate that an online assessment be examined, permission must first be obtained from TEA
No person may duplicate, print, record, write notes about, or capture by electronic means any portion of a secure assessment without prior approval from TEA
Only students may respond to test questions
No person may review or discuss student responses or performance data during or after a test administration unless specifically authorized to do so by the procedures outlined in the test administration materials
No person may receive or provide answers to student profiles during TELPAS calibration activities.

7. Test Security and Confidentiality
Test Admin Manual, pg. 4
Two categories of irregularities:
Serious
Procedural
Serious irregularities constitute severe violations of test security and/or confidentiality and can result in the individual(s) responsible being referred to the TEA Educator Standards and Certification Legal Division for consideration of disciplinary action including:
Placement of restrictions on the issuance, renewal or holding of a Texas educator certificate, either indefinitely or for a set term
Issuance of an inscribed or non-inscribed reprimand
Suspension of a Texas educator certificate for a set term
Revocation or cancellation of a Texas educator certificate without opportunity for reapplication for a set term or permanently

8. Test Security and Confidentiality
Testing Irregularities (Serious)
Directly or indirectly assisting students
with responses to reading test questions
or holistic writing samples
Tampering with student responses or writing samples
Falsifying TELPAS holistic rating or writing samples
Using answer sheets or notes that contain answer to complete TELPAS calibration activities
Viewing secures test content during or after an assessment without permission
Discussing secure test content, student responses, or student performance
Scoring student reading tests, either formally or informally
Duplicating, recording, or electronically capturing secure test content (online reading test) without permission from TEA
Fraudulently exempting or preventing a student from the administration of a required state assessment
Receiving or providing answers to student profiles during TELPAS calibration
Test Admin Manual, pg. 5-6

9. Test Security and Confidentiality
Testing Irregularities (Procedural)
Eligibility errors
Eligible students were not rated in one or more domains
Eligible students were not administered the grades 2-12 reading test
Ineligible students were assessed
IEP Implementation Errors
Failure to provide a prescribed accommodation
A student receiving special education services was administered the wrong test
Improper accounting for secure materials
A rater, test administrator, campus coordinator,
or district coordinator lost or misplaced writing
Collections or other confidential or secure materials
Test Admin Manual, pg. 6

10. Test Security and Confidentiality
Test Admin Manual, pg. 6
Testing Irregularities (Procedural)
Monitoring errors
CTC did not require raters to return confidential materials
Test administrator left a room unattended when students or secure materials were present or when secure online tests were visible
Secure online tests were left open and visible during a lunch break, short break in room, or restroom break
Testing personnel did not monitor students during a break
Testing personnel did not ensure that students worked independently during the online reading test
Students were not prevented from using cell phones or other electronic devices to take pictures or send messages
A student was allowed to remove secure materials

11. Test Security and Confidentiality
Testing Irregularities
Procedural errors
Test administrator failed to issue the correct materials or non-allowed materials were provided to students
Testing personnel who were not properly trained werer allowed to rate students, administer tests, or handle secure materials.
Test administrator failed to use the test administrator manual or failed to read the bolded test administration directions as outlined in the manual.
A test administrator failed to remove or cover all instructional display that might aid students by providing direct answers during testing.
TELPAS writing collection was not submitted in accordance with the required assembly criteria.
Test administrator failed to provide a student with the correct student test ticket to access the TELPAS reading test.

12. Test Security and Confidentiality
Test Admin Manual, pg. 7
Reporting Testing Irregularities and
Students cheating on State Assessments
Contact Monica Saldana (District DTC) immediately upon discovery

13. TELPAS Assessment Eligibility Requirements
Campuses are required to assess all K-12 ELLs enrolled during the TELPAS testing window*:
Currently identified as LEP
LEP code = 1 in PEIMS
Includes parent denials
Includes homebound students
Does NOT include students who have been exited from the program and who are in their 1st or 2nd year of monitoring
LEP codes F, S in PEIMS are NOT tested
DCCM, page T-3
* In rare instances due to ARD specifications or other unusual circumstances, a student may not be required to participate in one or more TELPAS domains--see DCCM Page T-4

14. Identifying Eligible ELLs CTC Responsibility
Use the Six Weeks Verification List from PEIMS to find currently identified LEP students, Including PDs
M1 & M2 do not test TELPAS

15. TELPAS Student Withdraw/Entry Date
Responsibility for assessing students who enroll or withdraw before the testing window
Student withdraws/enrolls March 6th
If an ELL enrolls in the Texas public school BEFORE March 6 (the start of the TELPAS Assessment window), the receiving campus is responsible for all TELPAS assessment domains.
If an ELL enrolls ON or AFTER March 6, the receiving campus is responsible only for the grades 2-12 Reading Test (If test was not already administered).*
*This is true whether the student enrolls from another Texas school or from another state or country.

16. TELPAS Trainings –Important Dates
Assembling & Verifying Online Training
Deadline: February 10, 2017
Verifier Window: March 20-24
Online Basic Training
Monitored Calibration Sessions(next slide)
Deadline to Complete Calibrations: February 28th
TELPAS Raters cannot rate any student until calibration is completed
Rating Window: March 6- 10, 2017 (week before Spring Break)

17. Calibration Monitored Sessions
DCCM; pages T17-19
District-Wide Calibration Monitored Sessions:
Athlos (PLA) – Day 1 -February 16th / Day 2 – February 17th
HPGT – Day 1 -February 15th / Day 2 – February 16th
Alamo: Day 1 -February 13th / Day 2 – February 14th
Athlos (SA): Day 1 -February 13th / Day 2 – February 16th
Athlos –(BRO). : Day 1 -February 17th / Day 2 – February 23rd
LLA: Day 1 -February 17th / Day 2 – February 20th
HLA/DLA: Day 1 -February 17th / Day 2 – February 22nd
Athlos (ATX): Day 1 -February 16th/ Day 2 – February 20th
WBLA: Day 1 -February 15th/ Day 2 – February 22nd
Coastal Bend: Day 1 -February 16th / Day 2 – February 17th
Calibration Certificates of Completion & Sign in Sheets:
scan & to Mrs. Morales right after monitored session occurs

18. Important Dates TELPAS Timeline TELPAS Writing Collection Window
February 13th – March 3th
Holistic Raters complete the rating/Writing folder turned-over to Verifier
Due Date: 3/10/2017
Assembling & verifying writing collections completion (Grades K-1, 2-12)
Due Date: 3/24/2017
Assembling & Verifier enter rating on TAMS
April 27-31, 2017;
CTC Verification/Confirm-- *April 3-4th
Reading Online TELPAS Testing Schedule
Athlos (SA) March 7-10
Athlos (RGV) March 7-10, if needed March 20-24
LLA March 7-10
Athlos (ATX) March 21-24
DLA, HLA, KLA, ATL, HPGT, Alamo, & PLA March 21-24
* JAC window closes on April 4th to provide adequate time for District verification of completion

19. Online Reading Test Grades 2–12

20. TELPAS Reading Standards
New 2014 standards were set for TELPAS reading**
Standards were adjusted to meet the new definition of “grade level-appropriate” that accompanies the increased rigor of STAAR
Domain weights have been shifted in the composite score calculations:
Reading: 50% Previously 75%
Writing: 30% Previously 15%
Listening: 10% Previously 5%
Speaking: 10% Previously 5%

21. Testing Manual; page 9 and
Accommodations
Testing Accommodations:
Designated supports approved locally:
Individualized structured reminders
Amplification devices
Projection devices
Manipulating test materials
Basic transcribing
Large print
Designated supports that require TEA approval:
Photocopying test materials
Extra day
Other
Testing Manual; page 9 and
DCCM; page T-8
NOTE – In rare circumstances, a paper administration of a reading test for grade 2 or above may be authorized by TEA. Refer to the 2012 District and Campus Coordinator Manual for more information about submitting a formal request for a paper administration.

22. General information
Test Admin Manual, pg. 3
Multiple-choice online reading tests in six grade clusters: 2, 3,
4–5,
6–7,
8–9,
10–12 (T-3)
Administered in the TestNav 8 format
Accessed from the Texas Assessment Management System
NOTE – In rare circumstances, a paper administration of a reading test for grade 2 or above may be authorized by TEA. Refer to the 2012 District and Campus Coordinator Manual for more information about submitting a formal request for a paper administration.
In rare circumstances (juvenile detention centers, homebound), a paper administration of a reading test for grade 2 or above may be authorized by TEA. Refer to the 2017 District and Campus Coordinator Manual for more information about submitting a formal request for a paper administration.

23. TELPAS Test Administrators
Test Admin Manual, pg. 14
must become familiar with the test administration directions:
Sentences are shorter, language is simple
TA’s may adjust the language and specificity of the administration directions to the level of English proficiency of the students
TA’s must NOT change the substance of the information contained in the directions
TA’s may translate into the native language the administrative directions that they read aloud to the students before the test.
TA’s must NOT translate test items or reading selections

24. Ensure proper testing environment
Test Admin Manual, pg. 18
LATE ARRIVAL/MAKE-UP TEST
A student who arrives after a test session has begun may be tested if sufficient time remain in the day to provide the student with the allowed time for testing.
Make up testing show be completed within the TELPAS testing window.
TESTING ENVIRONMENT
No element of the testing room’s environment should hinder any student’s performance.
A “Testing –Do Not Disturb” sign should be posted outside the testing room
Bulletin boards and instruction displays that could aid student during testing must be covered or removed.
Clocks in the testing room do not have to be covered or removed.

25. Testing Procedures (1)
Test Admin Manual, pg. 19
Cell phones and all personal electronic devices during test administration must be picked up before entering testing room.
Students are NOT permitted internet access during testing.
Test administrators must complete seating charts for each test administration
Seating chart must include the name of students testing, the location of each student while testing, and the name of all test administrators/monitors involved in the session.
Additional seating charts must be completed if students are moved to another room during testing.

26. Testing Procedures (2)
Test Admin Manual, pg. 19
Test administrators may not view or discuss individual test questions or responses unless specifically directed to by the test procedures
Test administrators should ensure that students’ responses remain confidential
Students are not allowed to talk to one another while testing is in progress
Each student must be allowed to work at this or her individual speed, because the reading test is untimed. Districts are not required to test beyond the regular school hours, but they are free to do so if they choose. (JAC will only be scheduling morning sessions.

27. Testing Procedures (3) Students must not use reference materials.
Test Admin Manual, pg. 19
Students must not use reference materials.
Students are allowed to use scratch paper. All scratch paper must be turned in to the CTCs after testing.
Test administrators must actively monitor the testing room while students are working. Test administrator should confirm that students do not have access to non-allowable materials.
After they submit their test online, students may be allowed to quietly read books or leave the testing room.
Before a student who has finished testing leaves the room, the test administrator must ensure that the student’s test is in “completed” status.

28. Testing Procedures(4) Answering Questions:
Test Admin Manual, pg. 19
Answering Questions:
You may answer questions about test directions or procedures.
You are NOT allowed to answer any question related to the content of the test itself.
If a student ask a question that you are not permitted to answer, you may respond:
“I can’t answer that for you; just do the best you can.”
You CANNOT:
Translate or reading selections
Rephrase or add information to test questions or selections
Discuss test content with anyone before, during, or after testing.
Score test questions or discuss with student show they performed.

29. Administration Procedures (5)
Test Admin Manual, pg
Campus Testing Coordinators/Principals must be available to assist test administrators during testing and observe as many testing rooms as possible.
If a situation arises that you do not know how to resolve, CTCs must contact the District Testing Coordinator (DTC).
CTCs/Principals/Test administrators are responsible for ensuring that all eligible ELLs on the campus are assessed and that test security is maintained.
CTCs/Principal must setup schedule for testing, to include:
Selection of Test Administrators and Monitors
Testing room(s)
Morning Sessions ONLY
Dates and what grade level will be testing (based on computer available and number of ELLs to be tested)
the schedule with all information to Director of Special Programs
CTCs, Principals, and Test Administrator refer to TELPAS manual pages 20 and 21 for the following situations:
Computer Monitor Glare,
Breaks,
Lunch, School Emergencies, and
Changing Testing Rooms

30. Enter Code Code and Accommodations
Test Admin Manual, pg
In most cases, a score code designation should be entered when the test is marked complete. However, if a student submitted a test and a score code needs to be chosen, or if accommodations information needs to be entered, you will need to make these selection from the Edit Student Tests screen.
Score Codes:
Test is automatically scored when student click Submit Final Answers button.
A – Absent
X – ARD Decision
O- Other –Student not to be scored.

31. Accommodations Codes
Test Admin Manual, pg. 28
If a student was allowed an accommodation, or designated support, it must be indicated on the Edit Student Details screen. The following accommodations are included for TELPAS:
General Accommodation (GA) If an applicable designated support accommodation was made available to the student.
Extra Day (XD) – if this accommodation was approved by TEA and made available to the student. An ARF must be submitted to and approved by T$EA before a student receives this accommodation.

32. Final Data Verification Window
Assessment window closes Wednesday, April 5
Verification window closes Friday, April 6 & 7
Allows districts time to verify completeness and accuracy of student data before scoring begins
If during verification process it is discovered a student was not tested, the student must be tested during the verification window
Reminder: JACs TELPAS Deadline to enter TELPAS Rating into TAMS is Tuesday, April 4th.

33. Gather Materials for Testing
Test Admin Manual, pg. 17
TELPAS Manual for Raters and Test Administrators
Seating chart – must use a TEA chart
Session roster of students to be tested
Student authorizations (will be provided to you)
Secure documents
Keep in locked storage before the test
Scratch paper for each student
Pencils for use with the scratch paper
Note: All scratch paper and student authorization letters must be returned to the CTC and destroyed at the completion of the test session.

34. Checklist of Required Documentation
Please assure the following originals are in your TELPAS Testing Binder and a copy was scanned and sent to Director of Special Programs:
TELPAS Rater Oaths (for all raters)
TELPAS Verifier Oath(s)
TELPAS Reading Test Administrator Oath(s)
Technology Staff Oaths
Online Basic Training Oath of Completion
Online Calibration Certificates
TELPAS Student Rating Roster
TELPAS testing schedule (room #, date and grade level testing). Refer to Reading Online Testing Calendar for testing dates assign to your school.
Seating Charts for online reading test
Session rosters for online reading test
Scan per grade level the TELPAS Writing Collection Cover Sheet (both sides) with writing samples for every student assessed

36. The END Questions Concerns Comments
Thanks for being such a great audience.