1. BSHI 2016 AGM Agenda 13.09.2016 1. Minutes of last AGM 10/09/15
Kay Poulton 2.
Chair report 3.
Secretary report
David Turner 4.
Treasurer report
John Smith 5.
Membership report
Anna Barker 6.
Professional Advisory Group
Brendan Clark 7.
Education Board report (incorporating TDE and RE)
Deb Sage 8.
Meetings Secretary report
Debbie Pritchard (for Katy Derbyshire 9.
AoB

2. Minutes of AGM 10/09/15, Cambridge

3. Continued....

4. BSHI AGM Wednesday 14th September 2016 Keble College Oxford Chair Report
Kay Poulton

5. Committee Membership Chair Kay Poulton AGM 2017 Retiring Secretary
David Turner
AGM 2016
Secretary
Deborah Pritchard
AGM 2019
Treasurer
John Smith
Meetings Secretary
Katy Derbyshire
AGM 2018
Membership Secretary
Anna Barker
BEB Chair
Deborah Sage
AGM 2018*
BPAG Chair
Brendan Clark
Ordinary Members:
Elizabeth Wroe
Tom Browne
Archivist
Richard Battle -
IT Consultant
James Robinson
AGM 2016 *Co-opted
Honorary President
Prof John Forsythe

6. Committee members: Completion of term of office
David Turner served an extra year as BSHI Secretary after the arrival of Alexander Elis Pritchard

7. New BSHI Appointments 2016 BSHI President 2016-2020 Prof Steven Marsh
BSHI Chair Elect
Dr Andrea Harmer

8. BSHI Vacancies 2016 Ordinary Member – 1 position
Research Executive Members – 4 positions
(possibly more)
BEB Chair Elect – New position

9. Current and future activity
Academy and National School of Healthcare Science
“One Voice” Programme BSHI is contributing £1.50 per active member towards this programme.
One Voice collectively represents Healthcare Scientists and is a preferred route for disseminating information and responses.
Review of H&I service provision in England
To ensure equity of access to high quality H&I services irrespective of geography, to support the aims of “Taking Organ Transplantation to 2020”
H&I Test List produced
Variation in procurement costs discussed

10. Review of H&I service provision in England
Aim
To ensure equity of access to high quality H&I services irrespective of geography, to support the aims of “Taking Organ Transplantation to 2020”
H&I Services Review Group
 Organisation/constituency
 Representation
BTS
President
Another member of the BTS Council
BSHI
Chair
Chair Elect
NHSBT
Associate Medical Director
SNOD
Living donation representative
Advisory group representative
RCPath
H&I Specialist Advisory Committee
Commissioners
Renal
Cardiothoracic
H&I Laboratory Network Group
H&I Laboratories
Based within laboratory medicine directorates
Based within other directorates
Based within NHSBT
Based within a charity
Based in the private sector
Activity to Date
H&I Test List produced
Variation in procurement costs discussed
Review Committee submitted Workforce Data which is under Review.
Last activity was in February 2016

11. Request for Panel Review Form
Cord Blood Unit Selection Advisory Panel A Joint initiative with the BSBMT
Purpose
A voluntary independent panel of leading clinicians and scientists to assist in the final selection of the best CBU for transplant based upon experienced-based knowledge, peer-reviewed publications, national guidelines and evidence-based clinical practice.
Terms of Reference
Request for Panel Review Form
7 anonymous case studies available to members only
Panel now also includes Dr Ines Ushiro-Lumb NHSBT Lead on Infectious Diseases and Transplantation to advise upon issues arising due to infection history

12. Thanks to all involved in ensuring the success of this 27th Conference especially: BSHI Meetings Secretary: Katy Derbyshire RE Members: David Briggs, Chair, Luke Foster - Secretary, Mian Chen, Catherine Cormack, Zareen Deplano, Vivien Hanson, Dave Lowe Local organisers: Jeanette Ayers, Martin Barnardo, Mian Chen, Susan Fuggle, Maggie Sutton Speakers, chairs and judges Corporate sponsors Executive Business Support Ltd

13. There are lots of opportunities- please consider getting involved
Acknowledgements
On behalf of the society grateful thanks to:
Officers of BSHI
Members of the main committee
Members of BSHI committees
Representatives on other bodies
Others involved in the work of the society
The strength of the Society is dependent on the high quality contributions of the members
There are lots of opportunities- please consider getting involved

14. Secretary’s Report AGM 2016
David Turner

15. BSHI committee membership activity
One member of the Main Committee (James Robinson) ends his term at this meeting
Also need new members of the Research Executive (RE)
Election for one Ordinary Member of Main Committee and four RE posts:
election form recently circulated
deadline to return to Secretary 7th Oct 2016
BSHI secretary: Deborah Pritchard will take over as Secretary from now!

16. Budget for 2016: £8500 (£4,500 for BSHI)
Bursary Allocation 2016
Budget for 2016: £8500 (£4,500 for BSHI)
So far in 2016 BSHI has helped 27 BSHI members to attend meetings:
1xEFI
2xBTS
21xBSHI
Total: £5,025

17. OVID BSHI Journals
The table below shows the number of full text requests that have been made by BSHI members from the BSHI on-line journal facility during 2016.
Journal
Reporting Period Total
Jan-2016
Feb-2016
Mar-2016
Apr-2016
May-2016
Jun-2016
Jul-2016
Aug-2016
Total for all journals
2293
282
221
274
314
310
278
323
291
American Journal of Transplantation
586 58 85 84 66 42 76 80 95
American Journal of Transplantation Supplement 4 1 3
Bone Marrow Transplantation
350 23 26 52 78 31 37
Current Opinion in Hematology 5 2
Current Opinion in Organ Transplantation
570
130 34 40 62
105 47 87 65
Immunological Reviews 9 7
Transplantation
762 70 74 98
108
129
109
Transplantation Direct

18. Changes to the Main Committee and BEB Constitutions
Main Committee Constitution: updated to reflect changes in the number of committee members (Chair, Secretary, Treasurer, Meetings Sec, Membership Sec, BEB Chair, BPAG Chair, + 3 ordinary members).
Other small changes made
BEB Constitution: allow for the election of a Chair elect

21. Other Secretary Activity
Continue to archive the BSHI Newsletter electronically to the British Library
Archive of pdf going back to Dec 2009
Renewed the BSHI logo copyright with the UK copyright services registration service
Coordinated applications for the Julia Bodmer award
Minutes etc for Main Committee and BEB

22. BSHI Treasurer Report 2016
John Smith 22 22

23. Accounts at End of Year 2015

24. Audited Accounts to be Submitted to Companies House

25. Account Balance 2016
As of 02/09/2016
Community Account - £48,374
Business Saver Account - £32,324
Business Base Rate Tracker - £3,252
Aldermore Account £50,000
Total £133,950

26. Operating surplus for 2015 was £884
Notes on balance sheet and profit and loss
Operating surplus for 2015 was £884
OVID Journal fees still to be paid – £22,574.40
New Bank Account - Aldermore
Due to changes in banking regulations we have had to open a new account with a different bank. The Financial services compensation scheme (FCSC) changed in Jan 2016 such that the level of compensation reduced to £75K.

27. Bursary Budget has been increased 2014 - £5,525 2015 – £7250
Bursaries
Bursary Budget has been increased
£5,525
2015 – £7250
£8050
£4500 allocated to BSHI
£1300 allocated to EFI
£750 allocated to BTS
£750 allocated to BSI
£750 allocated to other meetings
So far in bursaries awarded are £5,025
BTS – 2 £450
EFI – 1 £400
BSHI – 21 £4,175

28.
No increase in Membership Fees planned for 2017
To review CPD scheme – External provider?
In the process of completing SagePay account setup. Will allow easier payment to BSHI by card/direct transfer.

29. Membership Secretary Report AGM 2016
Anna Barker 29

30. Membership numbers 2016 Active Members = 418
New Members (since 2015 AGM) = 40
Senior Members (Retired and do not pay fees) = 18
Slight decrease (8) this year in active membership

31. New BSHI Members
Deeya Balgobin Susan Fagan Ash Haeger Lucy Macaulay Anura Kariyawasam Haputhantrigei Beth DuBerry Michael Glacken Noeleen Gahan Sheila Smith Sarah Prouse McMahon Nikita Sinha Greta Domarkaite Tighe Sara Edwards Lorraine Flores Maria Irvine Victoria Wood Mark Lobb Siobhan Hamilton-Jones Mohammed Ali Rafique Luca Dellisanti Dhara Patel Cristabel Trujillo Rebecca Goodall Deirdre O’Shea Callum Vimpany Daniel North Rachel Young Gemma Cutland Mahendra Mishra Emily Halford Saima Azar-Salim Ella-Rose Brewer Sarah Blow Abdurazaq Akinola Davide Lepore Younis Khan Emma Hancocks Angela Rogers Daniel Hayward Louise Nicol

32. Membership Reminders Fees due in January each year
Online payment through BSHI admin site
Members who do not pay will lose access to BSHI website, OVID journals and cease to receive BSHI s
CPD points can only be claimed for years that BSHI membership fees have been paid
Changes to personal details ( address etc) can be made through the BSHI admin site

33. BSHI Corporate Members

34. BSHI Professional Advisory Group (PAG)
AGM 2016
Brendan Clark

35. Organisation
Member’s Name
Term of office
Ends
Tel No./
Academy for Healthcare Science Professional Bodies Group
Kay Poulton
Academy for Healthcare Science Blood Sciences Professional Group
Tracey Rees
Association of Clinical Scientists
Sue Davey
As required
N/A
British Society for Immunology BSHI Affinity Group
Luke Foster
3 years
2016
Clinical Pathology Accreditation (UK) Ltd
Martin Barnardo /4
International Journal of Immunogenetics
NHSBT Bowel Advisory Group
2018
NHSBT Cardiothoracic Advisory Group
Vaughan Carter
2019
NHSBT Kidney Advisory Group
NHSBT Pancreas Advisory Group
David Turner
NSHCS Life Sciences Themed Board
Deborah Sage
Royal College of Pathologists H&I Sub-committee
UK NEQAS Quality Assurance Advisory Panel in Immunology
Helena Lee
British Transplantation Society
David Briggs
European Federation for Immunogenetics Standards Committee
Sue Fuggle
Institute of Biomedical Sciences
Neil Marsden

36. BSHI-PAG Interactions 2015-16
With
In respect of
Academy of Healthcare Sciences
Workforce planning and education
CEO’s
Service capacity issues
NHSE
Proposed revisions to CRGs
HEE
Proposed reforms to health education funding
RCPath
Critical results guideline
House of Lords
Sustainability of the NHS

37. Letter to President of AHCS
H&I workforce planning and education needs to deliver strategic goals of UK transplant programme not meaningfully addressed.
Specific concerns wrt to Consultant recruitment and outputs of MSC programmes.
Request to President to communicate concerns to Chief Medical Officer.
‘Positive and useful’

38. Letter to CEO’s
Letter from BSHI/H&I Network provided to HoL’s for forwarding to their CEO’s wrt laboratory capacity in delivery of 2020 transplant targets.
Flagged sustainability issues and need to proactively plan for increases.

39. NHSE Consultation on proposed revisions to CRGs
Supported formal appointment of chairs and their remuneration
Flagged concerns regarding apparent diminution of capability resulting from reduced involvement of professional bodies
Supported the joining of the renal dialysis with the renal transplantation CRG.

40. HEE Reforming Healthcare Education Funding Consultation
Failure to recognise that postgraduate qualifications other than those offered by HEI’s exist.
Concerns for increased educational indebtedness of graduates entering NHS career pathways where HEI qualifications are specified but unfunded.
Failure to recognise that costs of attending specified courses may be higher for those in smaller disciplines owing to geographic availability.
‘BSHI firmly believes that enactment of the proposals would be to the detriment of the future NHS Scientific workforce.’

41. RCPath – Communication of Critical Results Guideline
‘Situations whereby a more rapid communication or raised awareness of a critical or unexpected laboratory test result’ (is required)
ISO 15189
Unexpected positive crossmatch
Discrepant HLA type (in the setting of a deceased donor offer)
Non paternity
Advised that College H&I SAC be asked to provide an appendix to the guideline

42. House of Lords select committee on Sustainability of the NHS
BSHI in the process of drafting a response
5 themes that House of Lords will consider, BSHI will have input into three of these:
Sustainability of the workforce
Models of service delivery
Resource issues

43. Education Board Report AGM 2016
Chair BEB – Deborah Sage
Chair TDE - Amanda Robson
Chair RE – David Briggs

44. Education Board Membership
Position
Name
Chairperson
Deborah Sage
Secretary (BSHI Secretary)
David Turner
Chairperson of TDE
Amanda Robson
Coordinator BSHI Diploma
Sarah Peacock
Higher specialist training lead
Natalia Burlinson Diaz
Chairperson of RE
David Briggs
Secretary of RE
Luke Foster
Chairperson of RCPath panel of Examiners in H&I
Ann-Margaret Little
IBMS Representative
Neil Marsden
BSHI Representative to the ACS
Sue Davey
Up to 2 co-opted members: to include a UK member of the EFI education committee
Education Board Membership
David T remain on BEB as UK member of EFI education committee. Debbie Pritchard to join as new BSHI secretary

45. Anyone wishing to join the TDE please contact Amanda Robson
Education Board Training and Development Executive
Position
Name to
Chairperson
Amanda Robson
Oct-17
Higher specialist training lead
Natalia Diaz Burlinson
Apr-18
Co-ordinator BSHI Diploma
Sarah Peacock
Co-ordinator Certificate of Competence
Sharon Vivers
Jan-19
CPD co-ordinator
Jane Matthews
Secretary
Rob Whittle
Nov-17
Meetings Secretary BSHI Diploma
Ben Adams
Meetings Secretary higher training
Alison Logan
RCPath trainee representative
Jan-17
Trainee Representative
Anouska Casanova
Jan-18
IBMS representative
Symon Lockhart
 Nov-18
Ordinary Member
Shahram Hemmatpour
Oct-16
Mark Hathaway
Jun-18
Jennifer Lord
Anyone wishing to join the TDE please contact Amanda Robson

46. Education Board Training and Development Executive
Activity
25 trainees active on BSHI Diploma
8 trainees on STP H&I pathway
4 trainees commencing STP H&I pathway Sept 2016
5 trainees on HSST pathway
1 commencing HSST in Sept 2016
Since last AGM
1 trainee completed BSHI Diploma
1 trainee completed BSHI Certificate of Competence
2 trainees completed STP

47. BSHI Certificate of Competence
Education Board Training and Development Executive
Roll of Honour
BSHI Diploma
Christopher Burke Anthony Nolan
BSHI Certificate of Competence
Christy Gilbert Cambridge
STP
Bindu Rana Cardiff
Laura Ford Manchester

48. Education Board Training and Development Executive
Other developments
BSHI Certificate of Competence
Pilot started September 2014
6 trainees – review of program in progress
Aim to open to new registrants by 2016
Proposed fees - £50 registration fee. BSHI members only
Aim to achieve equivalence recognition for Assured Voluntary Register with the Academy for Healthcare Science
Changes to BSHI Diploma
Electronic submission of work
Portfolio of evidence
1 MTA visit in place of log book assessments
New essay set for July registrants
Review of logbook in progress – if you want to contribute contact
Latest version of the log book and related documents are downloadable from the BSHI website.
Proposed changes to STP learning guide
Designed to increase the amount of H&I dedicated training
Submission the National School for Healthcare Science later this year

49. Education Board Training and Development Executive
Meetings
BSHI Diploma training day
Spring 2017 date programme and venue TBC.
Higher training meeting
November 2016 Manchester.
Both meetings are open to BSHI members and non-members.
There will be a reduced fee for BSHI members
Teaching
University of Manchester MSc in Clinical Science
Teaching for H&I modules as part of STP
HSCT, March
Histocompatibility, November
Manchester Academy for Healthcare Scientist Education (MAHSE)
- Delivery of D.Clin. Sci. as part of HSST

50. Education Board Training and Development Executive
Objective Structured Final Assessment (OSFA) 
End assessment for STP
12 x 15 minute assessment stations (3 generic, 9 specialist)
Mocks March 2017
Live OSFAs July 2017
Re-sits September 2017
Volunteers to become assessors and or OSFA station writers please contact Amanda Robson

51. Education Board Higher Specialist Scientific Training
5 year training program:
Taught doctorate (DClinSci) offered by MAHSE
FRCPath examination
Innovation in Clinical Science (ICS) project for NSHCS
Professional Doctorate (DClin Sci) has 3 sections:
SectionA: Leadership and Professional Development
Section B: Specialist Scientific Clinical Programme
Section C: Research, Development and Innovation
Joint statement from RCPath, MAHSE and NSHCS
FRCPath part 1 used to demonstrate knowledge for section B of DClinSci
Research component of DClinSci (section C) accepted as written option for FRCPath part 2 and elements used for basis of ICS project
Successful completion results in automatic entry onto HSSR

52. Education Board Research Executive
Membership
Chair: David Briggs
Secretary: Luke Foster
Ordinary members:
Mian Chen
Catherine Cormack
Zareen Deplano
Vivien Hanson
David Lowe
Elections: Voting closes 7th October

53. Education Board Research Executive
Activities
BSHI Conference
- Scientific programme (with local organisers)
- Send out call for abstracts
- Score abstracts, co-ordinate abstract review and set oral and poster programme
- Publish abstracts in IJI journal
- Support local organisers
BSHI Newsletter and CPD
- Science Watch
- Journal based learning
Review applications for BSHI awards
- Julia Bodmer

54. Education Board Research Executive
Activities
Professional link with the International Journal of Immunogenetics
- Commissioning review articles for IJI
- Publishing abstracts
Professional link with the British Society for Immunology
- The BSHI RE is an Affinity Group of the BSI (the H&I SIG)
- The RE proposes sessions at the BSI annual congress
- From September RE membership will sit on the BSI Congress Committee helping to organise the BSI annual Congress
- Supports H&I interaction within the BSI and the European Federation of Immunological Societies (EFIS)
Collaboration through Research
- Emerging collaborative research projects

55. Education Board Academy for Healthcare Science
Responsible for equivalence assessment and assessor training.
No equivalence assessments in 2016 for PTP or STP
A process for equivalence for HSST is now available
National School for Healthcare Science
Life Science Themed Board
Deborah Sage BSHI member
Amanda Robson employer representative (H&I)
Discuss issues and development of training schemes
Monitor trainee progress
Continued to press for changes to the H&I STP learning framework to allow more H&I content

56. IBMS Specialist Portfolio
Education Board IBMS
IBMS Specialist Portfolio
Content of logbook currently being updated and reviewed
Neil Marsden, Symon Lockhart, Sarah Maxfield
New IBMS assessors for H&I have been accepted
Help to ensure the future of the IBMS specialist portfolio in H&I

57. Education Board BSHI SIGs Julia Bodmer Award
Antibody SIG (coordinator David Lowe)
Successful meeting in May this year
NGS SIG (coordinator Sue Davey & James Robinson)
Meeting 18th October 2016, Birmingham
HSCT SIG (coordinator Liz Wroe)
Meeting 10th January 2017, Birmingham
Julia Bodmer Award
Application process starts in Jan, for a travel bursary of £2000
Scientists at an early stage in their career in H&I
Facilitate visit to another lab to carry out specific research or transfer new technologies
Report for BSHI newsletter and presentation at BSHI Conference

58. Meetings Secretary Report AGM 2016
Debbie Pritchard on behalf of Katy Derbyshire

59. BSHI 2016 Keble College Oxford
43 abstracts submitted
14 oral presentations
5 ‘Best Abstract’
5 ‘Young Scientist’
29 poster presentations
105 delegates
13 exhibitors
5 lunchtime trade sessions
2 day format
Inclusive package
Within budget

60. BSHI 2017: Royal Welsh College of Music and Drama, Cardiff
BSHI 2017: Royal Welsh College of Music and Drama, Cardiff ***Monday 10th & Tues 11th July 2017***

61. Other dates for your diary:
18th October 2016: NGS SIG (Sue Davey, James Robinson)
10th January 2017: HSCT SIG (Liz Wroe)
Both at University of Birmingham

62. Any questions to the Committee?