1. STAAR STAAR EOC STATE TESTING TRAINING
March 3, 2017 MOC 104 8:30 AM – 1:00 PM

2. This training does not replace reading your manuals and the TEA website!

3. Grades 3 – 8 Test Dates and Subjects
March 28 – March 31, 2017
Grades 4 / 7 – Writing
Grades 5 / 8 – Math and Reading (SSI - try 1)
Grade 7 – GT takes Gr 8 Math (3/28/2017)
May 1 - 5, 2017
EOC Algebra I (Gr. 8 students taking Algebra l)
May 8 – May 11, 2017
Grades 3/4 – Math and Reading
Grades 6/7 – Math and Reading
Grade 5 – Math, Reading and Science (SSI - try 2)
Grade 8 – Math, Reading, Science and Social Studies (SSI - try 2)

4. Gifted &Talented
Grade 7 Students
Any grade 7 student enrolled in the Gifted & Talented Program will complete their STAAR Gr. 8 Math on March 28, 2017

5. High School Test Dates and Subjects
March 6 – March 9, 2017
TAKS ELA
TAKS Math
TAKS Science
TAKS Social Studies
March 28 – March 31, 2017
EOC English I and English II
May 1 – May 5, 2017
EOC Algebra I (Gr. 8 students taking Algebra l)
EOC Biology
EOC US History

6. Enrolled in Algebra I Grade 8 Students
Any grade 8 student enrolled in an Algebra I course will take the Gr. 8 math test – March 28 and EOC Algebra I test – May 1

8. Roles and Responsibilities
Everyone needs to understand their roles and responsibilities during state testing:
Principal
Assistant Principals
Counselors
Test Administrator
Technology staff
Support Staff (hall monitors/office staff/nurse)
Students

9. TEST SECURITY AND CONFIDENTIALITY REQUIREMENTS

10. Security Requirements Before – During – After
Maintaining Inventory of all materials
Training of staff – Signed oaths
Document Retention – 5 years
Irregularities – Two types
Penalties of prohibited conduct

11. Testing Irregularities
Serious Procedural

12. Penalties for Prohibited Conduct (DCCM pg. O-21)
Placement of restrictions on the issuance, renewal, or holding of a Texas Educator Certificate, either indefinitely or for a set term;
Issuance of an inscribed or non-inscribed reprimand;
Suspension of a Texas Educator Certificate for a set term; or
Revocation or cancellation of a Texas Educator Certificate without opportunity for reapplication for a set term or permanently.

13. Serious Violations Serious types are, but not limited to:
Directly or indirectly assisting students;
Tampering with student responses;
Falsifying TELPAS holistic ratings or STAAR Alt 2 student responses;
Viewing secure test content;
Discussing test content, student responses, student performance;
Scoring student tests formally or informally;
Duplication, recording or electronically capturing secure content without permission from TEA;
Fraudulently exempting or preventing a student from the administration of a required state assessment.

14. Procedural Violations
Procedural types are, but not limited to:
Eligibility Errors
IEP Implementation issue
Improper accounting for secure materials
Monitoring Errors
Other Procedural Errors

15. Reporting Testing Irregularities (DCCM pg. O-25)
EACH PERSON participating in the Texas Student Assessment Program is directly responsible for reporting immediately any and all violations or suspected violation of test security or confidentiality.

16. Reporting Testing Irregularities
Call Dawn Ayers
Provide her as many details as you can
Follow her directions from that point on
Dawn Ayers will:
Contact TEA for guidance
Will get back with you
You will collect typed statements from all involved:
Must be on School letter head
Spell Check
Must be detailed and factual
“Time Line”
Must have individual’s signature and job title
NEVER use student’s name
Refer to the student as “Student A; Student B”

17. Cheating has been determined
If an examinee has been involved in an attempt to cheat, the district is required to invalidate the student’s
Parents are to be contacted
Scored Code “O” is placed on the answer doc
“Disciplinary Action Form” must be filled out when disciplinary action was given and kept on file until requested
If an adult has been involved in an attempt to cheat, remove the adult from the testing environment and contact Dawn
Additional disciplinary action may be taken at the local level

18. Cell Phones, Watches w/cameras
Have a plan of action for cell phones.
NO cell phones allowed in testing areas!
If a cell phone is found, it must be collected and determined if cheating has happened.
When texting or cheating by a student or adult has been determined, contact our department.

19. Students and Electronic Devices
TEA considers it a serious violation if a student
photographs secure test content
duplicates secure test content
transmits secure test content
disseminates the information using an electronic device.
TEA considers it a serious violation if an adult
disseminates the information using an electronic device
Contact Dawn at
Dawn will contact TEA for guidance
Students test results may be invalidated
Adults are to be removed from the testing environment

20. PLANNING FOR AND CONDUCTING CAMPUS TRAINING SESSIONS

21. Administrative Meetings
Meet and discuss with your principal:
Designate test administrators
Campus ‘Plan of Action’ in writing for:
Training of Test Administrators (date/time)
Testing Areas (30/1) (small group >10/1) (transcribing 5/1)
Testing Times
Lunch plan / Break plan (if applicable)
Cell Phone plan
Emergency plan
Late testing plan
Make up testing plan

22. Collaborative Meetings
Reconfirm identified students
Designated Supports
Accessibility Features
Continue meetings with:
Special Education Department
Students
Counselors
Correct tests students need to take
Correct grade level of tests
RtI Coordinators
504 Coordinators

23. Preparation Activities for Online Testing

24. Know Your Students Identify eligible testing students
Be sure all testing students have been registered (online)
Identify students testing with designated supports
Identify students who are taking a combination of tests
English / Spanish
Paper / Online
Be sure testing personnel have students’ most up-to-date testing requirements
Identify out of school/out of district students (high school)

25. Organizing Test Sessions
STAAR administration may be grouped:
Across programs grades
Across subjects
STAAR and STAAR Spanish may be tested together if:
Directions are given completely in one language, then
Directions are given completely in the second language, then
Testing may begin

26. Organizing Test Sessions
STAAR EOC administration may be grouped:
Across programs grades
Across subjects
TAKS administration may not be grouped:
In the same location as STAAR EOC testers

27. Test Administrators Test Administrators may include: Teachers
Counselors
Librarians
Long term substitute teachers with certificates
Other Professional Educator (Retired Teacher)
Teachers holding teaching permits or alternative certificates
Non certified paraprofessional must have a certified person with them at all times

28. Training Topics DCCM pp. S17 – S18
Test Administration Manuals
Must be used during training
Know where Test Directions are found
Training must cover the following items:
Test security (Viewing the State Online Training Modules)
Roles and responsibilities for everyone involved with testing (put in writing)
Testing with designated supports (extra training)
Active Monitoring
Answer documents
Picking up materials and returning materials
Refer to the DCCM S-17 and S-18 for your Training Check off list

29. Seating Charts
Past year seating charts may be used as long as they meet the criteria:
Must have name of Test Administrator
Must have name of Monitors
Must have a location for:
Start time and Stop time
Total testing time
Keep on file for 5 years.

30. Time Limits Policies and Procedures
‘Start and Stop Times’ must be recorded on seating charts
Time Left to Test
Announce orally hourly, quarterly
Write time somewhere in room where students can see
Late-Arriving Students (must have the same testing time allotted)
Breaks (stopping clocks / not stopping clocks)
Lunch
Extended Time Accommodations

31. March and May 2017 Recording of Testing Time (DCCM pg. 35)
Grade 3 – Grade 5
Grade 6 - Grade 8
Tested over 2 hours
Bubble ‘0’ in the ‘AGENCY USE’ FIELD
Math:
Bubble ‘0’ in column A
Reading:
Bubble ‘0’ in column B
Tested over 3 hours
Bubble ‘0’ in the ‘AGENCY USE’ FIELD
Math:
Bubble ‘0’ in column A
Science:
Reading:
Bubble ‘0’ in column B
Social Studies:

32. Aldine ISD seating chart
Reading / Social Studies
Math / Science
‘LEAVE BLANK’
when student tested
under ‘2 hours’ or under ‘3 hours’.

33. ORAL ADMINISTRATION

34. Oral Administration Test Administrator must have extra training:
2017 Oral/Signed Administration Guidelines
Test Security
Small grouping testing
Test Administration
Oral/Signed Administration accommodation policy
General Instructions for Administering State Assessments to Students Who are Deaf or Hard of Hearing

35. Oral Administration Ensure Test Security
All security measures outlined in STAAR Test Manuals must be followed;
Test administrator must sign the top and bottom of their Oath of Test Security and Confidentiality
Test Administrator may not:
Respond to test questions;
Make notes;
Discuss the content;
Write notes or calculations in a test booklet;
Rephrase, clarify or interpret any test content;
Unauthorized verbal and nonverbal assistance may not be provided.

36. Oral Administration - Online
Mathematics, Science, and Social Studies – Grades 3-8
Test questions, answer choices, and embedded supports can be read aloud to a student by text-to-speech (TTS).
Required reference materials (where applicable) and accommodations may be read aloud to a student by a test administrator.
Reading – Grades 3 – 8
Test questions, answer choices, and embedded supports can be read aloud to a student by TTS.
Reading passages CANNOT be read aloud to a student by TTS or a test administrator.
Writing – Grades 4 and 7
Revising passages, revising test questions and answer choices, and embedded supports can be read aloud to a student by TTS.
Editing passages, test questions, and answer choices CANNOT be read aloud to a student by TTS or a test administrator.

37. Oral Administration – Online
EOC Math, EOC Science, and EOC Social Studies
Test questions, answer choices, and embedded supports can be read aloud to a student by text-to- speech (TTS).
Required reference materials (where applicable) and accommodations may be read aloud to a student by a test administrator.
EOC English l, and EOC English ll
Reading test questions and answer choices, revising passages, revising test questions and answer choices, and embedded supports can be read aloud to a student by text-to-speech (TTS).
Required reference materials and allowable accommodations may be read aloud to a student by a test administrator.
Reading selections, editing passages, and editing test questions and answer choices CANNOT be read aloud to a student by TTS or a test administrator.

38. Oral Administration - Paper
Mathematics, Science, and Social Studies
Test questions, answer choices, required reference materials (where applicable), and allowable accommodations may be read aloud to a student.
Reading, English l, and English ll
Test questions, answer choices, required reference materials (where applicable), and allowable accommodations may be read aloud to a student.
Reading selections may NEVER be read aloud.
Writing, English l, and English ll
Required reference materials (where applicable) and allowable accommodations may be read aloud to a student.
Revising and editing passages, test questions, and answer choices may NOT be read aloud to a student.

39. Oral Administration - Paper
Grouping Students for an Administration
Individual (1:1) setting
Small group (10:1) setting
Same ‘Test Form’ must be used
Orally administering parts or answer choices at student’s request
Acceptable to read over the student’s shoulder
Orally administering a braille assessment
Use regular book provided in kit
Follow instructions provided

40. Oral Administration - Paper
Test Administrator with Small Groups Administration
Test Administrator must understand the level of the student’s reading support
Test Administrator must understand if the level of support may be changed
Test Administrator may:
read question then wait to read the next question, or
read the first question to the whole group then walk around to individually read the next question at the students own pace

41. Oral Administration - Paper
Test Administrators …
Must have had additional training;
Must have sign the top and bottom of their oath;
Must understand what constitutes a test question;
Must read test questions aloud in the order they are presented;
May read aloud any word, phrase, or sentence in the test questions and answer choices as many times as needed;

42. Oral Administration - Paper
Test Administrators …
Must be familiar with content-specific terms and symbols associated with the subject-area assessment;
Must keep voice inflection neutral, although words that are boldfaced, italicized, or printed in capital letters must be emphasized;
At the end of the assessment, TA may go back to reread any question and its answer choices (in any order) at a student’s request.

43. Testing Prep Work

44. Identify Testing Students / Groups
Identify eligible students
Identify testing groups:
Grade Level
Testing Subject(s)
Testing Day(s)
Paper Test / Online Test
Supports
Alternative Campus Testers
Non Testers

45. Testing Environment (TM pg. 28)
Prepare the Testing Environment
No element of the testing room environment should hinder any student’s performance (Lighted, ventilated, quiet, and comfortable)
A “Testing-Do Not Disturb” sign posted outside of testing room
Bulletin boards and instructional displays that could aid students during testing must be covered or remove.
Clocks (either analog or digital) in the testing room do not have to be covered or removed
All desks or computer work stations must be cleared of books and other materials not required for the test
Computers ‘off’ after attendance is taken (unless the computer is used for a clock)

46. Prepare Materials for Distribution
Paper testing:
Two #2 pencils with erasers per student
One test booklet per student
One answer document per student
One answer document for demonstration purposes
One test administrator manual
Online testing:
Testing group rosters
Student test tickets
Scratch paper and graph paper (if applicable)
Pencils or pens
Headphones for student

47. Prepare Materials for Distribution
Paper testing:
Reference materials are included in the test booklets
Graph paper are included in the test booklets
Students are allowed to remove the pages
Collect the ‘torn out’ pages with test booklets
Online testing:
Reference materials are available in the assessment Online Testing Platform
Graph paper is available in the assessment Online Testing Platform
Paper versions of these materials may be downloaded and printed from the Texas Assessment resources webpage

48. Refer to the Basic Transcribing guidelines Found with the Designated Supports

50. Prepare Materials for Distribution
Dictionary:
NO dictionary for grade 3-5 reading
Unless the student meets the eligibility criteria
NO dictionary for grade 4 writing
Required for grade 6-8 reading
Required for grade 7 writing
Required for English l
Required for English ll

51. Prepare Materials for Distribution
Calculators:
NO calculator for grade 3-7 math
Unless the student meets the eligibility criteria
NO calculator for grade 5 & 8 science
Required for grade 8 math
Required for Algebra l
Required for Algebra ll
Required for biology
Scratch paper and graph paper (if applicable)

52. Verify Testing Materials
Picking up testing materials
Watch for Carolyn’s s
Report to the new warehouse
Meet your pick up time
Plan on spending time verifying your materials
While at the warehouse:
Open boxes carefully from the top
Verify secure test booklets
Report discrepancy to Carolyn Grimble immediately
Order additional materials with Carolyn, on her form!
Answer documents
Back at the Home campus
Place in locked secure area when not in use
Do not write on the flaps of the boxes.

53. Gridding Answer Documents
Combination of paper and Online for Grades 3 – 8:
DCCM pp. S – 42 and S – 43
STAAR Assessment Above Grade Level for Grades 3 – 7:
DCCM pg. S – 44
STAAR EOC Assessment for Grades 5 – 8:
DCCM pp. S – 45 and S – 46
Refer to your DCCM Appendix C for Score Code Scenarios

54. Supervise Hand-Gridding of Blank Answer Documents
If pre-coded information is incorrect:
VOID
hand-grid a new document with correct information
Be sure to complete the “STUDENT’S NAME” field so the appropriate answer document is distributed to each student at the time of testing
If a student’s name has a hyphen or apostrophe, grid a “blank” in that position
ALL Gridding must be completed with a No. 2 pencil

55. Grade Grade 8

56. EOC English l EOC English ll

57. Recording Test Booklet Numbers
All numbers must be recorded

58. NEW TO TEXAS Box Administrator Manual page 12
Identify students who participate in STAAR (grades 3-8) and STAAR EOC assessments, and who enrolled in TEXAS schools for the first time in the school year
In Spring 2017, mark for any student who transferred into a Texas school or district from out-of-state during the current school year.

59. Submitting Answer Documents - Paper (DCCM APPENDIX B pp. B-4 and B-5)

60. Submission and Score Code – Online (DCCM APPENDIX B pp. B-6 and B-6)

61. ALTERNATIVE CAMPUS TESTING

62. To and From Forms Email forms to D. Simons by 10:00 am on:
March 9, March 28 - March 31 testing window
(3-8 STAAR / STAAR EOC)
April 13, 2017 May 1 – May 5 testing window
(STAAR EOC )
April 18, 2017 May 8 – May 11 testing window
(3 – 8 STAAR)
SWAP Dates (pending on arrival of documents):
March 20, March 28 – March 31 testing window
April 21, 2017 May 1 – May 5 testing window
(STAAR EOC)
April 28, May 8 – May 11 testing window

63. Alternative Campus and Online Testing
COMPASS’ plan of action:
March:
All testers will take their tests on paper
May:
US History testers will take their test online
All other testers will take their tests on paper
GAP’s plan of action
If ARD states “online testing” then student will test online
Highpoint’s plan of action:
If student needs an Oral Administration, they will take their tests online
Home Bound’s plan of action

64. Alternative Campus Form STAAR

65. Alternative Campus Form EOC

66. Items to bring to the Swap Meet
Completed Alternative Campus list(s)
Approved ARF (if applicable)
Documentation of any support (if applicable)
Nothing is needed if a student is taking online tests for all subjects (Make sure the student is on the “Alternative Campus form” indicating they are taking online tests)

67. COMPASS only
COMPASS students testing “Online” will return to their Home Campus for testing
Home Campus will show “HOME” on the Alternative Campus form if student is to return to home campus for testing
Home Campus will be responsible to notify parents.
Home Campus will call D. Simons ( ) daily with the COMPASS student’s attendance

68. TESTING DAYS

69. The Night Before Testing…
Map of school for District Monitors
Testing signs are displayed
Testing rooms are checked and cleared for testing
Material control forms are ready
Testing materials are set by teacher

70. The Night Before Testing…
Computers are set
Volume
One headset per computer
Online Testing Tickets printed
Back up plan for any Test Administrator who does not show up for the day of testing
Office staff and nurse are reminded of the testing plan (No one leaves the building until YOU are notified)
Hallway/Restroom/Lunchroom Monitors are reminded of the testing plan

71. Must have a form for every day of testing!
Material Control Form
Must complete the following:
Month of testing
Campus Name
Campus Coordinator’s Name
Test Administrator’s name
Number of books
Range of book numbers
Must have a form for every day of testing!

72. Material Check Out Checking materials out
NEVER leave testing materials!
Test Administrator must initial they have what is listed on your control form

73. Monitoring During Testing
Test Administrators MUST make sure they are handing out ‘Answer Document’ to the correct student
Test Administrators MUST make sure they are handing out ‘Test Ticket’ to the correct student
Test Administrators MUST be actively monitoring
Attendance taken
Have a plan to call students / get them to school
Have a plan for MAKE UP testing
TAKS testers will not have make up testing

74. Material Check In Checking materials in
Make sure your ‘check in’ helpers know your plan
Use the control form to check test booklets in
Use the control form to check documents in
Check documents for bubbling
Locate any missing material
What is YOUR plan for knowing YOU have:
Tested every student who tested online
Tested every student who tested w/ paper

75. COMPLETE THE ADMINISTRATION PROCESS

76. Answer Documents – Score Codes (DCCM PG. S41)

77. Gridding Accommodations

78. DOUBLE CHECKING - Paper
Confirm you have a test from every student who tested.
Confirm you have all secure answer documents by grade level/test taken. (They do not need to be in alphabetical order)
Confirm the “front of documents” have been bubbled (hand bubbled documents)
Confirm the “Supports” have been bubbled (if applicable)
Confirm the “AGENCY USE” has been bubbled
Confirm the “Score Code” has been bubbled
Confirm the “Test Taken Info Field” has been bubbled

79. DOUBLE CHECKING - Online
Confirm the following:
Accommodations have been entered
Score codes have been updated (if applicable)
Secure Testing Tickets have been destroyed by YOU

80. Sort, Pack, and Return Collect all, bundle with white bands:
Do you have ALL answer documents from those students who tested with paper?
How will you know?
Alternative Campus?
Do you have ALL VOIDed answer documents under the “VOID” header? How will you know?
If you want your results to come back:
By teacher, then band by teacher with one header per teacher.
By grade level, then band by grade level.

81. CLASS INDENTIFICATION SHEET

82. Campus Group ID Header

83. Class ID Headers

84. Packing Up Materials ETS boxes: Answer Documents:
Keep up with them, you will return your materials in them
Return non-scorable material in the ETS boxes that they arrived in
NEVER write on the boxes (use sticky notes)
Answer Documents:
Unused documents with student information
VOID the document
Place under the VOID header
Place with the SCORABLE documents
Unused documents without student information
Bundle them together
Place with the test booklets

85. Packing Up Materials Test booklets:
Take unused test booklets out of the plastic
Place test booklets in numerical order
Paper bind every 25 books then
Label the band with the number of books
Label the band with the Serial number range
Label 1 of ____ (total of packages of 25)
Bundle books that you received from Carolyn together
Place banded test booklets in the box
When looking in the box, you should see the face of the first test booklet
Bring your completed PDL showing the number of documents being submitted
If you forget your PDL, you will return to your campus and bring it back

86. Packing Order Campus and Group ID Sheet (top)
Class ID sheet (by teacher or by grade)
Teacher a / grade 3
Teacher b / grade 4
VOID ID sheet (last)

87. Non Scoreable material
Do not return:
Coordinator manuals
Test administrator manuals
Unused paper bands
Packing lists or assembly identification sheet
Reference materials and graph paper students have removed from the test
Approved/allowed supplemental aids
To be Destroyed:
Scratch paper
Reference materials and/or graph paper that students have written on or made notes on
Used large print grid sheets

88. “YOU” WILL RETURN TO YOUR CAMPUS FOR
Before returning testing materials…
CLEAN YOUR DESK, OFFICE AND SECURE AREA BEFORE YOU RETURN YOUR TESTING MATERIALS
MAKE SURE YOU
HAVE EVERYTHING!
“YOU” WILL RETURN TO YOUR CAMPUS FOR
ANY MISSING MATERIALS

89. S
YOU MUST CHECK AND READ YOUR AT LEAST: IN THE MORNING IN THE AFTERNOON BEFORE YOU LEAVE FOR THE DAY! It is extremely important that you keep up with your s from our department.

90. QUESTIONS?