1. Vigilant Guardian Exercise 2017
Building Radiological Preparedness and
Security Capabilities throughout the Bay Area”
February 1st, 2017
Planning Meeting

2. Welcome
Philip D. White, Fire Chief Ret. CBRNE Program Manager Bay UASI

3. Introductions
Name
Organization

4. Administrative Remarks
Safety and emergency information
Restrooms
Refreshments
Sign-in Sheet

5. Agenda Planning Meeting Review Series Concept Exercise Objectives
Core Capabilities
Exercise Timelines
Exercise scope and participation
TTX Exercise Design
Drill Exercise Design
FSE Exercise Design
Review & Action Items

6. Vigilant Guardian Series Concept
Includes multiple PRND and radiological training events
Includes multiple tabletop exercises focusing on both prevention and response
Culminates in a multi- day, multi-jurisdictional full-scale exercise

7. Vigilant Guardian Exercise Construct
Senior Leader’s TTX
For: Elected Officials, Appointees, and Agency Leadership
Vigilant Guardian Full Scale Exercise (FSE) – 6 Events
For: Comprehensive Response Structure for the Bay Area
Policy-Level
PRND TTX
For: Agency Management & Intel Fusion Ctr Officials
Incident Response TTX
For: Agency Management & Intel Fusion Ctr Officials
IC/EM Response Tng
For:
Operational
Coordination
Level 1 2 3 4 5 6 7
PRND
Leader Tng
For: Mission Planners
HAZMAT Rad Response Tng
For:
Q: We are currently inconsistent with what we call the exercises (pre/post det, CM, Response, Left/Right), what terms do we want to use?
North Bay Land Drills
South Bay Land Drills
North/South PRND FSE
West Bay Land Drills
Maritime Drills
West Bay/ Maritime PRND FSE
Incident Response FSE
Tactical
Level
PRND
Maritime Trng
For: Interdiction personnel
(3) PRND
Land-based Trng
For: Interdiction personnel
FD/EMS Rad Response Tng
For:

8. Action Items from the previous meeting
Please see the minutes from the IPM
Facilitator will get updates from the planning team

9. VG Overarching Objectives (1 of 5)
Exercise and evaluate the ability of the Northern California Regional Intelligence Center and its fusion center partners to operate as focal points for the receipt, analysis, gathering, and sharing of RDD threat-related information between federal; state, local, and private sector partners.
Exercise and evaluate the California Highway Patrol PRND Commercial Vehicle Inspection CONOPS and SOPS: Practice the roles and responsibilities associated with the PRND commercial vehicle inspection mission.
Q: Need to get these reconciled prior to the meeting
The facilitator will cover that these are the updates to the objectives since the previous meeting

10. VG Overarching Objectives (2 of 5)
Exercise and evaluate the Bay Area PRND CONOPS and SOP’s: Practice the roles and responsibilities associated with the land-based Steady State and Enhanced Steady State missions.
Exercise and evaluate the San Francisco Bay Maritime PRND CONOPS and SOP’s: Practice the roles and responsibilities associated with the maritime Steady State and Enhanced Steady State missions.

11. VG Overarching Objectives (3 of 5)
Exercise and evaluate the Bay Area ability to perform aerial radiation detection in response to an RDD threat and contamination mapping following a detonation: Provide a coordinated aerial response under FEMA CONOPS using detection resources from multiple federal, state and local fixed and rotary wing aircraft.
Exercise and evaluate the process of notifying FBI Special Agent Bomb Technicians (SABTs) when circumstances require.
Exercise and evaluate the ability of Bay Area first responders to respond to a radiation emergency following the detonation of a RDD.
Q: Red wasn’t in latest version. Was it removed on purpose?

12. VG Overarching Objectives (4 of 5)
Exercise and evaluate the ability of CA Army National Guard Civil Support Team (CST) to support PRND and consequence management efforts of local first responders
Exercise and evaluate the ability of a FEMA Urban Search & Rescue Task Force to support local first responders in response to an “Immediate Need” request through Cal-OES
Exercise and evaluate the ability of CA Army National Guard Homeland Response Force (HRF) to support search/extraction and decontamination needs of local first responders
Q: Green are new, these are a lot of objectives
Q: Hal had additional objectives he would like to suggest that are TTW specific

13. VG Overarching Objectives (4 of 5)
Exercise and evaluate the ability of DOE, Radiation Assistance Team (RAP) to support the needs of first responders
Exercise and evaluate the function of the DOE Radiation Operations Support Specialist (ROSS) position in the local emergency operations center (EOC)
Exercise and evaluate the ability of Bay Area hospitals to receive and treat radioactively contaminated victims.
Q: Green are new, these are a lot of objectives
Q: Hal had additional objectives he would like to suggest that are TTW specific

14. VG Overarching Objectives (5 of 5)
Exercise and evaluate the ability of the Bay Area to establish and maintain a unified and coordinate operational structure that appropriately integrates all critical stakeholders and supports execution of core capabilities.
Practice and evaluate the use of a common operating picture for PRND and in response to the threat of an RDD and response to a detonation.
Exercise and evaluate the ability of the Bay Area to conduct forensic analysis and attribute terrorist acts to their source.
Provide an opportunity to evaluate new and emerging technologies.

15. Core Capabilities Fatality Management Services Planning
Fire Management and Suppression
Mass Search and Rescue Operations
On-Scene Security, Protection and Law Enforcement
Operational Communications
Public Health, Healthcare and Emergency Medical Services
Situational Assessment
Planning
Public Information and Warning
Operational Coordination
Forensics and Attribution
Intelligence and Information Sharing
Environmental Response/Health and Safety
Screening, Search and Detection

16. All dates are subject to change based on course availability etc.
Event
March 1, 2017
MSEL Planning Meeting (PRND)
March 14-17, 2017
Maritime PRND Training (3-4 days)
March 20-22, 2017
Quick Start Training (Solano County)
March 27-29, 2017
Quick Start Training (San Jose FD)
April 12, 2017
MSEL Planning Meeting (Incident Response)
April 18-21, 2017
PRND Team Leader Training (4 days)
May 3, 2017
Quick Start Training (San Francisco)
May 10, 2017
Planning Meeting
June 5-7, 2017
Hospital First Receiver Training (DOE)
June 7, 2017
June 13, 2017
PRND Table Top Exercise Conduct
June 16, 2017
Incident Response Table Top Exercise Conduct
June 28, 2017
Hazmat Rad Responder Training
July 5, 2017
July 12, 2017
Fire/EMS Rad Responder Training
July 17-21, 2017
Senior Leaders Table Top Exercise Conduct
July 26, 2017
IC/EM Rad Consequence Management Training
August 2, 2017
September 20, 2017
October 18, 2017
Final Planning Meeting
October 23-30
FSE Conduct (DOE MARS Training Oct 26-27/MARS Exercise Oct 28, 2017)
All dates are subject to change based on course availability etc.
Q: This needs to be updated with the latest

17. 2017 2017 Mar Apr May Jun Jul Aug Sep Oct Today Planning Meeting
6/7/2017
Incident Response TTX Conduct
6/16/2017
Planning Meeting
Planning Meeting
9/20/2017
7/5/2017
Final Planning Meeting
Planning Meeting
Senior Leaders TTX Conduct
5/10/2017
7/17/2017
10/20/2017
Planning Meeting
Planning Meeting
PRND TTX Conduct
Planning Meeting
FSE Conduct
3/1/2017
4/12/2017
6/13/2017
8/2/2017
10/23/2017
2017
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
2017
5/3/2017
7/26/2017
10/26/2017
Today
Quick Start Training #3 (San Francisco)
IC/EM Rad CM Training
MARS Training
4/17/2017
7/12/2017
Team Leader Training
Fire/EMS Rad Response Training
3/20/2017
6/28/2017
Quick Start Training #1 (Solano Co)
HazMat Rad Response Training
6/5/2017
Hospital/First Receiver Rad Training
3/27/2017
Quick Start Training #2 (San Jose FD)
3/15/2017
Maritime PRND Training

18. Tabletop Exercise Concept
The purpose of the first (PRND) Tabletop exercise will be to assess the Bay area Preventative Radiological/Nuclear Detection Concept of Operations (CONOPs) and current Standard Operating Procedures (SOPs).
Focused at the management level
Will include an orientation module on the mission and ConOps prior to the scenario introduction
No-inspection, no-fault, learning environment
Based on design objectives selected by this Planning Team
Q: We are inconsistent with what we are calling our audience groups (policy, management, senior and elected officials, operational coordination, management, champion) do we need to reconcile?

19. PRND Tabletop Exercise Agenda
08:30am-09:00am Registration
09:00am-09:30am Opening Remarks
09:30am-10:15am Current World Terrorism Trends
10:15am-10:30am Break
10:30am-11:00am PRND Mission Brief
11:00am-11:45am PRND CONOPS and SOP Orientation
11:45pm-12:45pm Working Lunch
12:45pm-1:45pm Scenario #1 (Steady State)
1:45pm-2:00pm Break
2:00pm-2:30pm Scenario # 2 (Special Event)
2:30pm-3:00pm Scenario # 3 (Intelligence Driven Event)
3:00pm-3:30pm Closing Remarks
Q: Should this change now that we have broken out the senior leaders?

20. Tabletop Exercise Concept
The purpose of the second, (Response) Tabletop exercise will be to assess the procedures related to the response to an RDD explosion in the Bay area.
Focused at the management level
Will include an orientation module on the mission and ConOps prior to the scenario introduction
No-inspection, no-fault, learning environment
Based on design objectives selected by this Planning Team

21. Radiological Incident Response TTX Agenda
08:30am-09:00am Registration
09:00am-09:30am Opening Remarks
09:30am-10:15am The Threat of Radiological Terrorism
10:15am-10:30am Break
10:30am-11:00am Bay Area Radiological Dispersal Device (RDD) Plan
11:00am-11:45am The First 100 Minutes-An Evidence Based Response to a Radiological Incident
11:45pm-12:45pm Working Lunch
12:45pm-1:45pm Scenario Discussion: RDD Detonation Simulation
1:45pm-2:00pm Break
2:00pm-2:30pm Debrief
2:30pm-3:00pm Roundtable
Q: Should this change now that we have broken out the senior leaders?

22. Tabletop Exercise Concept
The two management level Tabletops conducted on the same week (one for Left of Boom, one for Right of Boom).
The same scenario will be used for the Full-scale exercise.
It is anticipated that some of the players will overlap for both TTXs, but not necessarily all players will overlap.
The anticipated level of participation is agency management and PRND practitioners to support them in their participation.

23. Tabletop Exercise Concept
The purpose of the third, (Senior Leaders) Tabletop exercise will be to orientate senior leaders to the mission using a process similar to the JCTAW
Orientation and scenario-based discussion
Will include an orientation module on the mission and ConOps prior to the scenario introduction
No-inspection, no-fault, learning environment
Based on design objectives selected by this Planning Team

25. Tabletop Exercise Development
Location(s)
PRND:
Response:
Senior Leaders:
Speakers/ Facilitators/ Evaluators/ Support
TTX Agenda and Materials Development
Facilitator will try to get group consensus on all, or at least most of these items

26. Tabletop Exercise Development
Tabletop Documentation
Invitations (When and who will send)
PRND:
Response:
Senior Leaders:
Presentations/ Situation Manuals
Tabletop Evaluation
Participant Feedback Forms
Combined or separated AAR/IP
Public Messaging options
Facilitator will try to get group consensus on all, or at least most of these items

27. PRND TTX Participation
Marin Co SO
SF PD
Cal DPH Rad Hlth
Suisun PD
SF DPH
DHS VIPR
Solano Co SO
EPA
USCG
Sonoma Co SO
UCSF Hospital
USFW
Alameda Co SO
SFCSO
Cal OES
Alameda Co FD
BART
HRF
Oakland PD
CHP
FEMA R9
Richmond PD
FBI
San Juaquin SO
Contra Costa Co Env. Hlth
DTRA
Sacramento FD
All 11 county Ems
DNDO
San Jose PD
95th CST
San Jose FD
92nd CST
Santa Clara Co FD
DOE RAP
Sunnyvale DPS
NCRIC
SF FD
NUSTL

28. Incident Response TTX Participation
Marin Co SO
SF PD
Cal DPH Rad Hlth
Suisun PD
SF DPH
DHS VIPR
Solano Co SO
EPA
USCG
Sonoma Co SO
UCSF Hospital
USFW
Alameda Co SO
SFCSO
Cal OES
Alameda Co FD
BART
HRF
Oakland PD
CHP
FEMA R9
Richmond PD
FBI
San Juaquin SO
Contra Costa Co Env. Hlth
DTRA
Sacramento FD
All 11 county Ems
DNDO
San Jose PD
95th CST
San Jose FD
92nd CST
Santa Clara Co FD
DOE RAP
Sunnyvale DPS
NCRIC
SF FD
NUSTL

29. Full-Scale Exercise Concept
The purpose of the Full-scale exercise will be to assess interagency planning and coordination issues related PRND activities and RDD response activities in the Bay area.
Operations-based exercise
No-inspection, no-fault, learning environment
Based on design objectives selected by this Planning Team

30. North, South, East Bay Land Drills (Friday) C/E Brief (Saturday) ?
(Monday)
North, South, East Bay Land Drills
(Friday)
C/E Brief
(Saturday) ?
(Sunday)
Drill Setup
Day 2
(Tuesday)
North, South, East Bay Land FSE
Day 3 (Wednesday) West Bay Land and Maritime Drills
Day 4
(Thursday) West Bay Land and Maritime FSE
MARS training for Right of Boom
(Friday)
Setup/ Prep Day
Air ops for Right of Boom
Day 5
(Saturday)
San Francisco Right of Boom FSE
Plume modelling
USAR FSE
(Sunday)
Cleanup
(Monday)
C/E Debrief

31. East Bay (can go to either) Search Warrant/ Lab ESS planning
Day 2 (Tuesday)
Day 1 (Monday)
Stadium
FBI Render Safe (FBI)
North Bay
Land Drills
RNSO (FBI)
East Bay (can go to either)
Search Warrant/ Lab
ESS planning
Local EOC activation/ presentation
South Bay
Land Drills
Stadium

32. Right of Boom FSE at multiple venues
Day 3
Day 4
Day 6
AT&T Stadium
West Bay Land
Land Drills
Right of Boom FSE at multiple venues
Local EOC Activation/ presentation
Search Warrant/ Lab
ESS Planning
Maritime
Maritime Drills
Choke points (maritime and CHP)
Pier 35 for the Drills?
Reset/ Prep Day (5)

33. Full-Scale Exercise Design
Please see the DRAFT Scenario concept document
Facilitator will pull up the Scenario Word Doc file and walk through it with the participants

34. Left of Boom Full-Scale Exercise Agency Participation
North Bay
Marin Co SO
Suisun PD
Solano Co SO
Sonoma Co SO
East Bay
Alameda Co SO
Alameda Co FD
Oakland PD
Richmond PD
Contra Costa Co Environ. Health
South Bay & Peninsula
San Jose PD
San Jose FD
Santa Clara Co FD
Sunnyvale DPS
San Francisco
SF FD
SF PD
SF DPH
SF DEM
EPA
All Regions
BART
CHP
FBI
DTRA
DNDO
CST
DOE RAP
NCRIC
NUSTL
Cal DPH, Rad Health Branch
Outside Bay Area
Sacramento SO
San Juaquin SO

35. Right of Boom Full-Scale Exercise Agency Participation
North Bay
Marin Co SO
Suisun PD
Solano Co SO
Sonoma Co SO
East Bay
Alameda Co SO
Alameda Co FD
Oakland PD
Richmond PD
Contra Costa Co Environ. Health
South Bay & Peninsula
San Jose PD
San Jose FD
Santa Clara Co FD
Sunnyvale DPS
San Francisco
SF FD
SF PD
SF DPH
SF DEM
EPA
All Regions
BART
CHP
FBI
DTRA
DNDO
CST
DOE RAP
NCRIC
NUSTL
Cal DPH, Rad Health Branch
Outside Bay Area
Sacramento SO
San Juaquin SO

36. Exercise Planning Team Structure
Ex Director
Phil White
Lead Planners
Donna O., Josh F.
TTX Planning Lead
Hal O.
Josh F.
PRND Drills and FSEs Planning Lead
Josh F.
CM FSE Planning Lead
Phil W.
North Bay
Jon Mazer
Brian Miller
Air
Tom Neville
PRND
USAR
Joe Crovello CM
South Bay
Gary V.
Facilitator will try to get the question marks filled in and confirm the others. More boxes may need to be added.
East Bay
Chris Shannon
Kevin Franklin
Hospital ?
Senior Officials
EOC
Jill Raycroft
West Bay
Lisa F.
Maritime
Keith M.

37. Day 1 (North and South Bay Drills)
Duration
Venues needed
North Bay:
South Bay:
Controllers/ Evaluators/ Actors/ Support
Invitations
Equipment
Sources
Facilitator will try to get group consensus on all, or at least most of these items

38. Day 3 (West and Maritime Drills)
- Duration
Venues needed
West Bay:
Maritime:
Controllers/ Evaluators/ Actors/ Support
Invitations
Equipment
Sources
Facilitator will try to get group consensus on all, or at least most of these items

39. Day 2 (North / South Bay FSE)
- Duration
Venues needed
Number of Venues
Type of Venues
POCs for Venues
Controllers/ Evaluators/ Actors/ Support
Sources
Props
Facilitator will try to get group consensus on all, or at least most of these items

40. Day 4 (West Bay / Maritime FSE)
- Duration
Venues needed
Number of Venues
Type of Venues
POCs for Venues
Controllers/ Evaluators/ Actors/ Support
Sources
Props
Facilitator will try to get group consensus on all, or at least most of these items

41. Day 5 (Incident Response)
- Duration
Venues needed
Controllers/ Evaluators/ Actors/ Support
Sources
Props
PIO Play (SimDeck)
Mutual Link Play
Body cameras
Evaluation
Participant Feedback Forms
Combined or separated AAR/IP
Facilitator will try to get group consensus on all, or at least most of these items

42. Review & Action Items # Action Item Owner Due Date Status Comments 1 23 4 5 6 7 8 9 10

43. Next Meeting Planning Meeting March 1, 2017 9:00am -12:00pm
Location: Alameda County Office of Homeland Security and Emergency Services, 4985 Broder Blvd. Dublin, CA 94568