Board of Trustees Orientation January 12, 2017

Board of Trustees Orientation January 12, 2017
One Midland _____________________________________________________ Midland Board of Trustees Orientation January 12, 2017

Agenda Welcome and Introductions
History, Mission, Vision Statement, Corporate Structure –Shawn M. McInerney, President/CEO Midland School – Kristen Zizelmann, Principal Employment Services – Jane Wilkie Residential Services – Stacey Gravina Human Resources – Rose Dudek Foundation – Gail Russell Finance / Risk Management/ Facilities & Fleet Management/ Technology – Gregg S. Sweetman Anything else

History The Midland school was established in 1960
_____________________________________________________ The Midland school was established in 1960 Dr. Edward Scagliotta and the Hardenstine’s Established Adult Services in 1984 Patricia Murphy Center opened in 1991 Established first community residence in 1999 Major renovation in 2006 Celebrated 50 years in 2010

Mission _____________________________________________________ Midland promotes personal achievement and fosters independence for children and adults with intellectual and developmental disabilities by providing a range of innovative programs

Who We Are _____________________________________________________
Founded in 1960, Midland is a New Jersey not-for-profit, 501c3 organization comprised of The Midland School and Midland Adult Services. The Midland School is an approved private special education school dedicated to the individual, academic, social, emotional and career education needs of children, adolescents and young adults, ages 5 through 21, with developmental disabilities. Partnering with an array of businesses and corporations, Midland’s extensive career education, and school-to-work transition program places a high percentage of Midland students in competitive jobs prior to graduation. Midland Adult Services focuses on the transition from school to adult life by providing residential living, community and life skills training, job training and placement, day and social/recreational experiences to support and enrich the lives of adults with intellectual and developmental disabilities.

VISION STATEMENT 10/2016 _____________________________________________________ Midland is committed to providing a diverse array of innovative and exceptional educational, employment and support services that are highly individualized, community based, and designed for the lifespan of individuals and service and support. Our excellence is the catalyst that changes individual’s lives.

Organizational Structure Management Team
_____________________________________________________ President / CEO Principal Transition Supervisor Career Education Supervisor Employment Director Employment Coordinator Production Coordinator Residential Director Assistant Director Support Coordinator Nurse Support Managers Finance Director Senior Accountant Facility / Systems Admin Fleet Manager Development /Advancement Director Public Relations Associate Admin / BOT Secretary Human Resource Manager

Structure and Responsibilities
ONE MIDLAND _____________________________________________________ Governance Structure and Responsibilities

Board of Trustees Structure
_____________________________________________________ Midland Corporation Board of Trustees Executive Committee Finance/Audit Committee Governance / Membership Committee Strategic Planning Committee Quality Assurance Committee Advancement Committee Facilities/Technology Committee Midland School Board Midland Adult Services Board Midland Foundation Board

Basic Responsibilities of Trustees
_____________________________________________________ Strengthening the organization’s mission and purpose Supporting and evaluating the chief executive with the goals of the organization in mind Ensuring effective organizational planning Ensuring that the organization’s programs are consistent with its mission Securing adequate financial resources for the organization to fulfill its mission Ensuring that proper financial controls are in place Recommend potential candidates to the Board who can make significant contributions to the work of the Board and the organization Adhering to legal and ethical standards and norms A duty of loyalty to the organization, its staff and other Board Members Support the organization financially and by attending social and fundraising events

Individual Responsibilities of Trustees
_____________________________________________________ Consistently attend board and committee meetings and functions, such as special events Stay informed about the organization's mission, services, policies and programs Review agenda and supporting materials prior to board and committee meetings Serve on at least one committee. Make a personal financial contribution to the organization Inform others about the organization Follow conflict of interest and confidentiality policies Refrain from making special requests of the staff Assist the board in carrying out its fiduciary responsibilities, such as reviewing the organization's annual financial statements

Legal Responsibilities of Trustees
_____________________________________________________ The board is ultimately responsible for the performance of the organization in all areas of its work and should ensure that the organization is in compliance with state and federal law. Below are a few of the key items required: Ensure that an annual audit is conducted and filed IRS form 990 is filed and made public Compliance with laws that affect all employers Withhold taxes from employees, and send withholding payments to the IRS and NJ Department of Revenue Comply with the terms of donations Record minutes of board and annual meetings

Programs and Services The Midland School Midland Adult Services
_____________________________________________________ The Midland School Midland Adult Services Employment Services Residential Services

Programs and Services _____________________________________________________ The Midland School serves and supports children between the ages of 5 and 21 with multiple disabilities. Many students have one or more of the following: Autism Brain Injury Speech and language delays and communication disorders Behavior Challenges Physical Disabilities Social and emotional disabilities

Programs and Services Midland Adult Services
_____________________________________________________ Midland Adult Services Adults receiving services through MAS must be eligible for services through the New Jersey Division of Developmental Disabilities (DDD), for a group home and/or Supported Employment Services. A developmental disability is a severe chronic disability which: Is attributed to a mental or physical impairment or combination of a mental or physical impairment Is manifested prior to Age 22 Is likely to continue indefinitely

Programs and Services Midland Adult Services (continued)
_____________________________________________________ Midland Adult Services (continued) Substantial functional limitation is three (3) or more of the following areas of major activities of daily living: Self Care Receptive and Expressive Language Learning Mobility Self Direction Capacity for Independent Living; and Economic Self-Sufficiency; and Reflects the needs for a combination and sequence of special interdisciplinary or generic care, treatment and other services which are lifelong and coordinated.

Programs and Services Midland Adult Services (continued)
_____________________________________________________ Midland Adult Services (continued) Division of Vocational Rehabilitation Services (DVRS). Individuals are evaluated and initially made eligible for either: -DVRS Extended Employment or - Job Development -Intensive Job Coaching -Follow along Job Coaching Support

Midland School _____________________________________________________
Enrollment 130 Students 57 Public School Districts 11 Counties in NJ and 1 from PA District’s challenges with sending students out Admissions Process Student paperwork, with a letter of application, IEP, and evaluations is sent from public school districts Paperwork is reviewed to determine appropriateness for the program Intake visitation is scheduled Placement decision is made For students obtaining an OOD placement; transportation must also be provided by the sending district; Population growth is static to declining

Midland School _____________________________________________________
Students Ages 5 to 21 Many Educational Classifications and Diagnoses (Currently 13 under IDEA) Autism, Blindness, Deaf-Blindness, Deafness, Emotional Disturbance, Hearing Impairment, Intellectual Disability, Multiple Disabilities, Orthopedic Impairment, Other Health Impairment (includes ADHD), Specific Learning Disability (includes dyslexia, dysgraphia, and dyscalculia), Speech or Language Impairment, Traumatic Brain Injury, Visual Impairment Variety of ranges within each disability category Many students have more than one type of disability

Midland School _____________________________________________________
Students, continued Variety of genetic, metabolic and psychiatric disorders: Autism, ADHD/Anxiety Disorders , Auditory Processing Disorders, Cerebral Palsy, Chromosomal Abnormalities, Downs Syndrome, Fetal Alcohol Syndrome, Hearing difficulties/cochlear implants Neurodegenerative Disorders, Muscular Dystrophy, Seizure Disorders, Specific Learning Disabilities, Spina Bifida, Visual difficulties Challenges working with students with disabilities

Midland School _____________________________________________________
Staff Teachers of Students with Disabilities Paraprofessionals/1:1 Aides Special area teachers- Health, PE, Art , Music, Shop Related Services – Speech Therapy, Occupational Therapy, Physical Therapy, Counseling, Nurses Support Staff /Administration Job Coaches Classroom Operation Same skills – individual levels Individual lesson plans/goals Individual and group activities Parents may be prone to trends and not sure what they are looking for

Midland School _____________________________________________________
Curriculum NJ Common Core Curriculum Standards for all required academic subjects (moving to NJSLS) Special area instruction (Art, Music, APE, Health, Shop) Independent /Community Living and Career Education Social and Behavioral skills Individualized planning and instruction Short and long term goals Multi-sensory approaches and technology (IH) Schedule for 200/500 wings New Programs Pre-School Classroom (in discussion with County) Parallel Classroom for Behavior/Sensory/Anxiety

Midland School _____________________________________________________
Facility Classroom Design Apartment/Community Living spaces Special area classrooms Multi-purpose room Therapy spaces/sensory rooms Technology/Sound Field Systems Interactive Flat Panels – Recent Grants Student Support

Midland School _____________________________________________________
Program Outcomes Students reach their highest potential in: Independent Living Skills Accessing Community Resources Communication Social/Behavioral Skills Employment Measuring Progress: Individual goals and objectives Data is taken every day

Midland School Questions?
_____________________________________________________ Questions?

Employment Services Census 30 MAS-E Staff (full and part time)
_____________________________________________________ Census 113 Adults 47 students 30 MAS-E Staff (full and part time) 10 School Staff (full and part time) Individuals are referred by DDD & DVRS Majority are graduates of The Midland School Program comprised of paid contract work, developing work skills and work behavior in the community and community employment

Emphasis on Employment
_____________________________________________________ At age 18, students work performing work tasks at the Work Center One day a week progresses to three days during last year of school Current cooperative relationships with 52 local businesses serve as job training sites Job coach accompanies two students/clients to their training location and teaches the necessary skills for that particular job Each training site is a 13 week cycle Students and clients are exposed to a wide variety of jobs and work assignments and learn what they like to do and what they can do through Pre-Employment Transition Services Students/clients do contract work for the business community in house Ultimate Goal: To find job within student’s/client’s home community

Employment Services _____________________________________________________ Current Cooperative Employment Relationships with area Employers and Types of Work Current employment placements include: Ethicon- Mail room Chelsea Assisted Living- utility person Old Navy- stock associate Johnson & Johnson- cage washer BASS Shoes- stock associate Schindler Elevator- Clerical M&M Mars- shipping and receiving clerk Phillip-Van Heusen- Design Department ARAMARK- Dish Washer JC Penny- stock associate Wendy’s- cook Kangaroo Kids Day Care- teacher assistant Panera Bread- food prep Olive Garden- Dining associate Regal Movie Cinema- usher Somerset Patriots Ball Park- porter Kraft Foods- dishwasher Handler Mfg. Co.- production worker Affinity Credit Union – data processing Shop Rite- front end associate

Diverse Employers _____________________________________________________ More than 94 companies currently employ Midland individuals Located throughout NJ Fortune 500 companies Chain restaurants Assisted Living companies Small & Mid sized companies Numerous Retailers

Midland Supports Placements
Employment Services _____________________________________________________ Midland Supports Placements Job Coach provides one to one training until: Employee no longer needs support Employer satisfied support no longer needed Job Coach will return for 1 on 1 training if: New Job responsibilities are added Any performance related issues arise Midland maintains contact with employee/employer for life

Employment Services Outcomes
_____________________________________________________ Outcomes Approximately 60% of School students are employed prior to graduation 57% of graduates over past 11 years have achieved employment

Employment Services Prevention of Abuse, Neglect, and Exploitation
_____________________________________________________ Mandatory Training Prevention of Abuse, Neglect, and Exploitation The Direct Support Professional Role What is Abuse? What is Neglect? What is Exploitation? The Ethical Role of the Direct Support Professional

Employment Services _____________________________________________________ Mandatory Training Employment Specialist Foundations: Basic Knowledge and Skills (Job Coach Training) Overview, Assessment/Discovery Marketing & Job Development Instruction & Data Collection Retention & Long Term follow Along

Employment Services Medication Administration
_____________________________________________________ Mandatory Training Medication Administration Cardio Pulmonary Resuscitation (CPR) Standard first Aid/AED Fire Evacuation & Emergency Procedures Universal Precautions

Employment Services Specialized Staff Training
_____________________________________________________ Mandatory Training Specialized Staff Training Specialized diets/mealtime needs Mobility procedures and safe use of mobility devices Seizure management and support Assistance, care and support for individuals with specific needs related to physical and/or medical conditions Assistance, care and support for individuals with identified mental health and/or behavioral needs

Mandatory Staff Training
_____________________________________________________ Mandatory Training Additional Trainings Cultural Competence Individual Rights Working with Families Incident Reporting Asthma Diabetes Training Seizure Training Epi - Pen Training Augmentive Communication Device Training Midland Vehicle Safety and Operation Transit Bus Driver Training for Staff with New CDL Defensive Driving Crisis Management Techniques Positive Behavior Supports Minimum 12 hours of Professional Development

_____________________________________________________
Questions?

Community Residential Services
_____________________________________________________ Capacity: 31 adults residing in six (6) licensed group homes and one (1) supported apartment New Supervised Apartment, Hillsborough- two (2) men, opened November 2016. Next apartment, Hillsborough – two (2) women is slated to open January 2017. Group Homes Robbins Road – 5 men, Opened 7/23/2007 (These men previously live in a home in Bound Brook that opened on 11/9/1999) Readington Road – 4 men, Opened 6/9/2000 Pleasant Run Road – 6 women, Opened 6/20/2001 Old York Road – 5 women, Opened 1/15/2002 Windy Willow Way – 4 men, Opened 11/12/2003 Parsonage Hill Drive – 5 men, Opened 11/1/2013

_____________________________________________________ Residential Staff = 76 Staff 6 Administrative Staff Program Director, Assistant to the Program Director, Assistant Program Director, Support Coordinator, Registered Nurse, Behavior Analyst 10 Management Staff 4 Managers, 6 Assistant Managers 60 Direct Support Staff 24 Full-Time, 23 Part-Time, 1 Part-Time Activities Assistant, 12 Substitutes (no-limit on hires)

_____________________________________________________ Focus of Program MAS Residential Services provides supervision to the men and women who live in our group homes 24 hours a day, 365 days a year. We are funded by the New Jersey Division of Development Disabilities and licensed by the New Jersey Department of Human Services, Office of Licensing. We support our individuals in all of their activities of daily living, medical needs, behavioral needs and recreational activities. We develop a comprehensive Service Plan, commonly referred to as an Individual Habilitation Plan (IHP), with each individual and their Interdisciplinary Team annually. The IHP addresses the individuals hopes, dreams, residential, vocational, recreational, medical, behavioral, spiritual and training needs. We provide on-going training to assist individuals to achieve maximum independence. We strive to offer our individuals an excellent quality of life. Our extensive recreational program provides opportunities for both group and individual recreation outings including a yearly vacation to a variety of destinations.

Admissions Process All referrals are received from the Division of Developmental Disabilities and fall under two funding programs: Community Care Waiver (CCW): Licensed homes funded by the state, with assistance from the federal government’s Medicaid program Support Program: funds services and supports in a non-licensed setting Administrative Team reviews the referral packet for appropriateness for current vacancies Placement decisions are predicated on whether the individual is appropriate and will benefit from Community Residential Services and Support Meet the individuals/families who are appropriate Schedule a visit to the home Develop transition plan

Individuals served (including but not limited to) Individuals with Intellectual and Development Disabilities (I/DD) Individuals with Medical needs that do not require direct nursing care: Cerebral Palsy, Ambulation difficulties, Ileostomy/Colostomy bag, Diabetes, Seizure Disorders Individuals with Mental Health needs (Dually Diagnosed): Borderline Personality Disorder, Bipolar Disorder, Schizo-Effective Disorder, Intermittent Explosive Disorder, Depression, Anxiety Individuals with Behavioral needs: Physical aggression, Verbal aggression, Non-compliance, Elopement

Development Projections Continue developing new homes/supervised apartments Open various types of programs inline with the needs of our individuals and those who need services Align services and supports with DDD Supports Program

_____________________________________________________
Questions?

The Midland Foundation
_____________________________________________________ HUMAN RESOURCES

Human Resources – current staffing (as of 12-15-2016)
The Midland Foundation _____________________________________________________ Human Resources – current staffing (as of )

Human Resources - responsibilities
The Midland Foundation _____________________________________________________ Human Resources - responsibilities Review, recommend and implement personnel policies and procedures, including annual review of handbook for all Midland organizations Any personnel related government filings, audits Analyze wage and salary to determine competitive compensation within organization Ensure legal compliance, conducting internal investigations related to personnel issues Oversight to all leaves of absences, track and approve FMLA or other types of leave(s) Consult in new hire, promotion, transfer and terminations (screening, orientation, separation notices, exit interview(s), any other related documentations) Involved in benefit plan implementation along with finance team Coordinate Safety Committee meeting at the school Recruitment effort for school and MAS Coach Managers/Supervisors on any issues within the work place, hearing and resolving employee grievances, advise management in resolution of any employee related issues Create Social committee to promote one midland and boost staff morale Working with Foundation Office on social media efforts and videos to promote Midland

The Midland Foundation Questions ?
_____________________________________________________ Questions ?

Midland Foundation _____________________________________________________ The cornerstone of the development effort is relationship building. We strive to maintain and build relationships through individual and institutional contacts for the benefit of The Midland School and Midland Adult Services. We also provide marketing and public relations for The Midland School and Midland Adult Services.

Focus on Fundraising Supports financial stability by:
_____________________________________________________ Supports financial stability by: Increasing unrestricted donations Providing funding for unmet capital and technological needs Supporting program needs

Fundraising Supports Programs
_____________________________________________________ Midland’s fundraising supports all areas of the organization, including: Education-related extra-curricular activities Midland After School Program Respite Program Assistive technology to improve skill development and independence SmartBoards iPads Enhancing and updating campus & group homes The school’s “new addition” New furnishings for group homes Supporting employment & day programs Meals on Wheels Midland Helping Hands To name a few…

Fundraising Sources _____________________________________________________ Revenue Sources: Individual Donors Corporations Foundations Events Midland Golf Classic Midland Goes to the Movies with PNC The 2nd Annual Move for Midland Sponsored by PVH Corp.

Marketing & Public Relations
Daily Social Media Presence Midland programs & events Press Releases in Newspapers Average of 2 positive placements per month Publications/Brochures/Promo Materials for all Midland entities Photo & Video coverage for School & MAS happenings Parent Ambassador Program

Communications Routine communications include:
_____________________________________________________ Routine communications include: Midland Website ( Midland News Blog: (Foundation) Midland Messenger (Foundation publication). Three times yearly print and online newsletter—5,000 constituents (families, donors, businesses & foundations) Midland Monthly (School publication). Monthly school newsletter for families, parents and CSTs. Vertical Response Marketing – (Managed through Foundation) 2,000 recipients Special event invitations, reminders, etc. – Sent out regularly on an as-needed for Golf, Film, Croquet & MOVE FOR MIDLAND (Targeted to specific recipients) Social Media (Managed through Foundation) Facebook: The Midland School – 938 “Likes” (followers) – 165 Followers Media Relations – (Foundation) News releases on behalf of School, MAS, Foundation & Midland Corp. for consideration in print & online news sources. Midland Videos – (Foundation & HR)

How you can help Make a meaningful financial gift to the Trustee Fund
_____________________________________________________ Make a meaningful financial gift to the Trustee Fund Support special events as a sponsor, an attendee or serve on the event committee Invite prospective contributors to become involved: Tours of Midland Attendance at events Encourage corporate friends to volunteer at Midland

_____________________________________________________
Questions?

The Midland Foundation The Midland Corporation Board of Trustees Orientation Finance Risk Management Facilities & Fleet Management Technology Updated

Financial Overview - Funding Sources (2015-2016)
The Midland Foundation _____________________________________________________ Financial Overview - Funding Sources ( ) School – 99.8% of revenue is funded by sending School Districts 60 NJ school districts / 1 PA school district 1 private pay placement Cost based funding: annual tuition rate set by NJ DOE MAS Residential – 100% of revenue is funded by DDD Funding based on individual resident budgets set by DDD Increases subject to NJ budget process: last increase MAS Employment 59% of revenue from DDD/DVR (fixed contract job training fees) 33% of revenue from DVR/Self-Dir (variable rate job training fees) 7% of revenue from Contract Work and Off –Site Employment 2% private pay

Financial Overview - Funding Sources
The Midland Foundation _____________________________________________________ Financial Overview - Funding Sources Foundation (3 yr avg) Funding Sources 34% received from Grants (active solicitations) 28% received from General & Memorial donations (mostly passive) 19% raised thru Events (Golf Outing, Midland Goes to The Movies, M4M) 10% received from Bequests (mostly passive) 4% received from Annual and Messenger appeals 3% raised thru Special Initiatives (Just for Joey Golf Outing, Canisters) 2% contributed by Trustees Funding Distribution: 47% covers Development, Administrative & Marketing/PR costs 31% is donor Restricted (usually larger equipment/projects/programs) 22% is left for Unrestricted purposes (mortgage/lease pmts, other)

Financial Overview - Program Tuition & Fees (2016-2017)
The Midland Foundation _____________________________________________________ Financial Overview - Program Tuition & Fees ( ) School Tuition = $65,843 (210 day program), $ per diem Tuition rate increases have averaged 3.2% over past 5 years Rate increase for was 14.7% as the rate finally caught up with the increase in expense for addition of the OT/PT therapists Same rate regardless of student classification or district/private pay MAS Residential Current average annual budget ceiling per resident = $91,600 Individual budgets subject to DDRT/NJCAT process which sets an “up to” budget per resident FFS could possibly have positive impact on revenue

Financial Overview - Program Tuition & Fees (2016-2017)
The Midland Foundation _____________________________________________________ Financial Overview - Program Tuition & Fees ( ) MAS Employment DDD Funding Supported Employment (2:1 ratio) = $53 per hour Contracted Employment Related Services (2:1 ratio) = $74 per day DVR Funding Contracted Sheltered Wrkshp Support – Ext Empl Prg (6:1 ratio) = $43 per day Long-Term Follow Along (1:1 ratio) = $51 per hour Pre-Vocational Evaluation (1:1 ratio) = $11 per hour Pre-Placement Job Coaching (1:1 ratio) = $51 per hour Intensive Job Coaching (1:1 ratio) = $51 per hour Self-Directed (DDD Services) Supported Employment (2:1 ratio) = $97 per day Sheltered Wrkshp Support – Extended Employment Prg (6:1 ratio) = $45 per day Long-Term Follow Along (1:1 ratio) = $53 per hour

Financial Overview – FFS vs Current Funding
The Midland Foundation _____________________________________________________ Financial Overview – FFS vs Current Funding

The Midland Foundation Risk Management
_____________________________________________________ Risk Management Loss Control Employment – thorough interviews, pre-employment references, criminal background checks, MV checks, drug screenings, physicals (Oversight: HR Mgr & Board Strategic Planning & Personnel Committee) Labor practices – annual attorney review of policies and procedures, professional counseling on areas of labor and employment law, consultation with ASAH and other schools regarding current employment issues, thorough workers comp claim review process (Oversight: Exec Dir, Fin Dir, HR Mgr and Board SP&P Committee) Financial Information – annual audit of each entity by independent accounting firm, annual financial review (and periodic full audit) by DOE & DDD (Oversight: Fin Dir and Board Finance & Audit Committee and Quality Committee) Facilities – regular and frequent inspections by insurance broker and various insurance companies (workers comp. & general liability carriers), local township officials as well as on-going observations by maintenance personnel and School Safety Committee, video surveillance (Oversight: Fin Dir and Board Facilities & Technology Committee) Vendors – review all contract terms, incl attorney review if necessary, for consultant and service related vendors and equipment leases, review of vendor insurance coverage with insurance broker (Oversight: Fin Dir, Board F&A Committee)

The Midland Foundation Risk Management
_____________________________________________________ Risk Management Loss Recovery Property and Liability insurance program Level of insurance coverage determined based on annual review of Midland’s comprehensive operations, past loss history and appraised property values Insurance limits and the need for additional / different coverage reviewed no less than annually considering changes in risk related to factors such as potential changes in business models, environmental changes, regulatory impacts and budgetary constraints Insurance policies maintained: Property, Commercial General Liability, Business Automobile, Commercial Umbrella, Professional Liability, Sexual Abuse and Molestation, Student/Volunteer Accident, Commercial (Excess) Crime, School Board Legal Liability (Directors & Officers), Workers Compensation Transfer / sharing of liability with vendors and other parties (certificates of insurance)

Facilities & Fleet Management (as of 12-12-16)
The Midland Foundation _____________________________________________________ Facilities & Fleet Management (as of ) Properties Midland School Campus (55 total acres in 2 land parcels, 3 buildings) – Branchburg Twp 6 Group Homes - Branchburg Twp 2 Apartments – Hillsborough Twp Facilities Staff Facilities Manager 3 Maintenance Personnel Facilities Services Contracted services - HVAC, landscaping/snow removal, fire/burglar alarm, custodial, plumbing, refuse removal, electrical Facilities staff performs all routine repairs and maintenance and supervises contracted services Fleet Management 37 Vehicles – 22 pass. vans, 7 transit busses, 3 maint. vehicles, 2 school busses, 2 cars, 1 box truck Fleet Manager responsible for all recordkeeping, reporting, employee training, inspections, maintenance, vehicle acquisition

The Midland Foundation Technology (as of 12-22-16)
_____________________________________________________ Technology (as of ) Management: Systems Administrator (all programs) Education Technology Specialist (School & Employment) Technology Committee (School & Employment) In-house Contracted Support & Maintenance 2 days/week Computers: School: 24-Admin (incl. 3 laptops), 69-Instructional (2 computers per classroom) MAS-E: 12-Admin, 6 Chromebooks for job coaches MAS-R: 5-Admin (incl. 4 laptops), 7-homes/apts (incl. 1 laptop), 6 Chromebooks for the homes Other: 42 School iPads 9 SMART Boards/SMART Interactive Flat Panels 14 classrooms fitted with sound field systems Windows 10 & Office 2010 used in all locations School, Work Center, and all homes have full Wi-Fi capability PPHIX Educational Software used for all School student activity Foothold AWARDS used for all Residential & Employment client Activity Assistive Technology

_____________________________________________________
Questions?

Meetings and Communication
_____________________________________________________ Quarterly Board meetings are planned in advance, with agendas and other pertinent materials sent prior to each meeting. Special meetings can be called between quarterly meetings, or the Executive Committee can act for the Board. Board committee meetings are held routinely, with minutes circulated to the committee and reviewed at the quarterly Board meeting. communications are sent routinely to keep everyone up to date on specific matters. A Board Web Portal is used for material review and electronic voting.

Member Support and Reference Materials
_____________________________________________________ Board Orientation workshops are held for new and current Board members and Board Committee members. Management staff are easily accessible (see contact information in Board Reference Manual). Board Reference Manuals are provided to members, with documents updated and distributed as needed.

Board Reference Manual Review
_____________________________________________________ General information (Mission statement, Vision statement, core values, organizational chart, etc.) Board operations (By-Laws, Board member responsibilities, committee lists, etc.) Board and committee meeting dates Board biographical information Board and executive contact information Ethical Code of Conduct Policy Conflict of Interest Policy Risk management overview

To be done… _____________________________________________________
Before you leave today, please review the following documents, which will need to be completed prior to the next Board meeting, for our records: Conflict of Interest Ethical Code of Conduct

ONE MIDLAND _____________________________________________________ Thanks!

Board of Trustees Orientation January 12, 2017

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