1. TANGUY BERTOLUS
Technical Director

2. SMART CAPEX Driving value with investment projects

3. What is our role AS PrOGRAMME MANAGERS?
Planning investments that create value
Anticipate the long run: masterplan…
…but remain flexible to adapt to actual evolution
5 year plan is the right medium term planning horizon
Economical justification of investment projects: creating capacity, enhancing revenues, allowing cost savings…
VINCI Airports Convention 2014

4. What is our role AS PROGRAMME MANAGERS?
Delivering cost effective projects: managing and monitoring execution
The basis: supervision of contractors/suppliers
Involve all stakeholders: internal customers, HQ, other divisions
Manage project variations
Ensure cost-effectiveness of end product
VINCI Airports Convention 2014

5. What is our role AS PROGRAMME MANAGERS?
Preparing hand-over to Operations from day 1
We don’t supply just a building or an equipment or a system
We deliver operational tools that our colleagues will use
They must be involved and prepared all along the projects: requirements, design monitoring, procedure definition, training, tests…
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6. SMART CAPEX TWO DRIVERS OF SUCCESS
Coordinate all stakeholders along investment process
Focus on delivering value
SMART CAPEX
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7. Defining requirements : functional programming
THREE ISSUES
Defining requirements : functional programming
Project planning and monitoring
Life-cycle costs and project value
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8. Defining requirements: functional programming
Delphine Roy

9. Requirements definition
Weak functional program leads to:
Increase the cost
Delays
Dissatisfaction
Clients know their needs but sometimes have difficulties to express them
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10. All stakeholders must think through their needs from the beginning :
Never skip the functional program phase
All stakeholders must think through their needs from the beginning :
> a formal process is necessary
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11. 1 Proposed solutions ENHANCE TRANSVERSALITY
Involvement of every stakeholder (Grantor, BU, airlines,… )
> Definition of who needs to be involved and when
> Strong client leader able to decide. BU?
> Technical Dpt assists the client in the functional requirement redaction
and the client must validate it
> Impose economical justification for all requirements
ENHANCE TRANSVERSALITY
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12. 2 Proposed solutions Checklist of questions
The technical departement can define a list of questions to be answered by the stakeholders prior to start the project
> Main goal
> Quantity
> Performance
> Functional needs
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13. 3 4 Proposed solutions VINCI Airports standards
> There is a need of defining standards for VINCI Airports
> And then use them when applicable 4
Cost estimation
> Technical department has to provide clients with preliminary cost estimation
> Client has to prepare the business case and decide to stop the project or move forward

14. Proposed solutions
One of the main goal of the monitoring process is to ensure that the project is compliant with functional program
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15. PROJECT PLANNING AND monitoring
Elsa Franco

16. Allows to manage priorities and flexibility
WHY PLANNING IS VITAL?
A way of understanding the constraints of the parties involved in the investment process
Planning is vital to anticipate risk management, resource allocation (including financial resources)
Allows to manage priorities and flexibility
Necessary to reach an agreement by all stakeholders on a common strategy and common target
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17. WHY MONITORING IS VITAL?
Right level of decisions at the right time
An act of transparency that must involve all project participants
Monitoring is a way of achieving compliance of the project with the defined main goals
Allows to react at the right time
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18. Implement 5 year CAPEX budgets in common with all airport divisions
ACTIONS : PLANNING
Implement 5 year CAPEX budgets in common with all airport divisions
Define a common VINCI Airports format with relevant information
Define a process to give priorities to projects
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19. Implement INVESTMENT COMMITTEES: role and responsibilities
ACTIONS : Monitoring
Implement INVESTMENT COMMITTEES: role and responsibilities
Define who needs monitoring information (Operations, management, HQ, external stakeholders…) and which information to give
Define VINCI Airports management investment process that defines project phases, decision steps, organization…
Standard VINCI Airports KPIs for CAPEX projects
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20. Life-cycle costs and project value
Sopy

21. ConclusionS LCC = CAPEX + OPEX (+ RECYCLING) Operation development
End of life
Operation
development
Engineering
LCC = CAPEX + OPEX
(+ RECYCLING)
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22. WHY IS IT VITAL?
OPEX is a risky stage in term of costs : variables and duration
On a project/equipment lifespan OPEX could be more expensive than initial CAPEX
Smart definition of requirements lead to a better balance CAPEX/OPEX and therefore major OPEX savings
OPEX affects the EBITDA and not shared with the Grantor
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23. Monitoring Energy costs : assessment tool
ACTIONS
Monitoring Energy costs : assessment tool
Monitoring Maintenance costs : CMMS with targeting a standard
Monitoring Operational costs : extension of CMMS?
=> PROCUREMENT EFFICIENCY + SMART DATAS : RELEVANT BENCHMARK within VINCI Airports network to increase each BU performance
VINCI Airports Convention 2014