1. Application Software Chapter 2
Welcome to Chapter 2 of Visualizing Technology fifth edition, by Debra Geoghan. This chapter describes various features of application software.
Chapter 2
Application Software
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Objectives
Identify Types and Uses of Business Productivity Software
Identify Types and Uses of Personal Software
Assess a Computer System for Software Compatibility
Compare Various Ways of Obtaining Software
Discuss the Importance of Cloud Computing
Install, Uninstall, and Update Software
Chapter two objectives are:
Identify types and uses of business productivity software
Identify types and uses of personal software
Assess a computer system for software compatibility
Compare various ways of obtaining software
Discuss the importance of cloud computing
Install, uninstall, and update software
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3. Identify Types and Uses of Business Productivity Software
Objective 1 identifies types and uses of business productivity software.
Objective 1
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4. Making Business Work Office Application Suites
Include several applications designed to work together
Enable collaboration
Save files in multiple formats
An office suite refers to a bundle of several individual applications, such as a word processor, spreadsheet, and personal information manager. The bundled applications are designed to work together, which permits the sharing of files and thus supports collaboration. Additionally, office suites have the ability to save files in multiple formats; this makes them compatible with other products or older software versions. Examples of office suites include Microsoft Office, Apple iWork, and Apache OpenOffice.
Objective 1
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5. Making Business Work Word Processing
Creates, edits, and formats documents
Creates and edits documents
Formatting text
Spelling and grammar checkers
Graphics – insert and format images
Text organizational tools – tables and lists
Page layout – headers, footers, page numbers and margins
A word processor is an application used to create, edit, and format text documents; the documents can be enhanced with images. Microsoft Word and Apache OpenOffice Writer are full-featured word processors for the PC that can create everything from a simple memo to a complex document. Microsoft Word can be purchased separately or as part of the Microsoft Office Suite, Apache OpenOffice Writer is free, and Pages for the Mac is the equivalent application for Mac computers.
Objective 1
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6. Making Business Work Spreadsheet
Creates electronic worksheets composed of rows and columns
The intersection of a row and column is a cell
A statistical analysis tool
Creates charts or graphs
Sorts, filters, and rearranges data
Can be customized
A spreadsheet application creates electronic worksheets composed of rows and columns. It is a useful tool for managing business expenses, payroll, and billing. Excel is the spreadsheet application for personal computers. Although other spreadsheet programs exist, business environments use Excel almost exclusively. Excel can be purchased individually or as part of the Microsoft Office Suite. Numbers is the equivalent application for Mac computers.
Objective 1
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7. Making Business Work Presentation
Creates electronic presentations that enable the displaying of facts, figures, and ideas on slides
Creates, edits, and rearranges slides that contain
Text • Graphics
Video • Audio
Slide transitions • Animation
Uses easy to see color schemes and large font sizes
Contains design templates with predefined colors, fonts, and layouts
Presentation software, an application used to create electronic presentations, lets you display facts, figures, and ideas on slides to engage your audience. The slides can contain text, graphics, video, audio, animation, or any combination of these. Microsoft PowerPoint and Keynote for the Mac are the most popular applications in this category.
Objective 1
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8. Making Business Work Database
Creates and manages a collection of related records organized into one or more tables
Creates and edits tables consisting of records and fields
Produces forms for easy data entry
Generates reports to display selected information
Creates queries to pull out records that meet specific criteria
A database application is used to create and manage a database. A database is a collection of related records organized into a table. A record is information about a single person or product. Records are composed of fields such as a name, address, or product identification number. Examples of database software are Microsoft Access, FileMaker for the Mac, and Apache OpenOffice Base.
Objective 1
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9. Making Business Work Personal Information Manager
A personal information manager (PIM) manages your , calendar, contacts, and tasks – all in one place
Shares calendars
Facilitates scheduling meetings
A personal information manager (PIM) application manages your , calendar, contacts, and tasks all in one place. Collaboration is improved by the ability to share calendars and schedule meetings. Microsoft Outlook is the most widely used PIM. Today, smartphones are used by many individuals as personal information managers.
Objective 1
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10. Making Business Work Other Types of Business Software
Financial Software
Helps keep track of expenses and taxes
Tracks invoicing, payroll, and inventory
Generates reports and graphs
Other types of business software are used for more complex and large-scale management and projects.
Financial software, such as QuickBooks and Peachtree, keeps track of all business expenses from inventory to payroll.
Objective 1
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11. Making Business Work Other Types of Business Software
Document Management Software
Keeps track of all documents in a business
Ensures that the right people have access to correct versions of files
Project Management Software
Helps to complete projects while keeping within budget, staying on schedule, and collaborating with others
Document management software, such as Microsoft SharePoint, Knowledge Tree, and Alfresco, ensures that the right versions of the right documents reach the correct individuals.
Project management software, such as Microsoft Project and Basecamp, keeps a project on track by monitoring expenses and resources.
Objective 1
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12. Identify Types and Uses of Personal Software
Objective 2 identifies the types and uses of personal software and examines the differences between commercial and open source software.
Objective 2
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Making it Personal
Individuals can choose between commercial and open source software
Commercial Software
Expensive
Sold as suites or individual applications
Open Source Software
No fee
Source code is published and made available to the public
Anyone can copy, modify, and redistribute it without paying fees
For personal use, an individual can purchase commercial software or make use of open source software. Commercial software is software for which an individual pays a fee. Open source software is software for which the source code is published and made available to the public. This enables anyone to copy, modify, and redistribute it without paying fees. Apache OpenOffice is a free, open source alternative office suite available in Windows, Mac, and Linux versions.
Objective 2
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Making it Personal
Personal Software
Word processing
Spreadsheet
Database
Presentation
Personal information management (PIM)application
Office application suites typically include word processing, spreadsheet, database, presentation, and personal information management applications in their bundle. Microsoft Office suite comes in a variety of versions that vary in the software included. Each included program can also be purchased individually. For the Mac, the iWork program suite includes Pages, Numbers, and Keynote. These applications are also sold individually.
Objective 2
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15. Online Alternative Suites
Free websites that offer easy-to-use interfaces with word processing, spreadsheet, presentation, and communication applications
Access through a browser
No installation necessary
Access and edit files from anywhere
Collaborate and share files
Online alternative suites are available for access through a browser instead of being installed on your computer. Real advantages to using online suites include having access to your files anywhere, being able to use mobile devices to update or access your files, and collaborating easily with others. Examples include Microsoft Office Online, Google Drive, and Zoho Docs.
Objective 2
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16. Making it Personal Finance and Tax-Preparation
Track your bank accounts
Monitor investments
Create and balance a budget
File income taxes
Finance and tax preparation software can help you keep track of your bank accounts, monitor investments, create budgets, and file income taxes. Commercial finance applications include Intuit Quicken, You Need a Budget (YNAB), and MoneyDance. The two main tax programs are Intuit TurboTax and H&R Block At Home.
Objective 2
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17. Making it Personal Entertainment and Multimedia
Video and Photo Editing Software
Edit, crop, and straighten images
Adjust contrast and color
Apply special effects
Media Management
Keeps track and plays music, TV shows, and videos on a computer
Entertainment and multimedia software make computers fun to use for education and entertainment.
Video and photo editing software enable you to edit your photos with little effort.
Media management software keeps track of multimedia files. Media management software includes Windows Media Player, Apple iTunes, and Winamp.
Objective 2
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18. Making it Personal Entertainment and Multimedia
Games
Simulations played by 59% of Americans
48% are female
Games accounted for $220 million of the $15 billion in video game sales in Simulations are played by 59% of Americans. 48% are female.
Objective 2
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Making it Personal
Educational and Reference
Software to study, plan, and design anything of interest to you
Trip planning
Genealogy
Home and landscape design
Portable Apps
Programs that can run from a flash drive
No need to install
The portable apps platform is open source
Educational and reference programs include all software to study, plan and design anything of interest to you.
Portable apps are programs that you can carry and run from a flash drive. These are not to be confused with mobile apps that are used on smartphones. You can find portable apps on the PortableApps.com website.
Objective 2
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20. Assess a Computer System for Software Compatibility
Objective 3 discusses how to assess your computer system to determine software compatibility and how to determine system requirements for potential software purchases.
Objective 3
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21. Will It Run? Your System Specs
Specific hardware and software information about a computer system
System specifications are the hardware and software information about a computer system. The file explorer displays the devices and drives on your system and also indicates the amount of total space and free space on each.
Objective 3
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22. Will It Run? System Requirements
Minimum hardware and software specifications the computer must meet to run the program
System requirements refer to the minimum hardware and software qualifications required to run a specific application. Exceeding the minimum system requirements will usually result in better performance especially if the application is a game.
Objective 3
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23. Compare Various Ways of Obtaining Software
Objective 4 discusses the various ways to obtain software. It also defines and differentiates between proprietary and open source software licenses and defines retail, freeware, shareware, and donationware software.
Objective 4
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24. Where to Get It Licensing
Proprietary License
Grants a license
Ownership remains with the software publisher
Found on most commercial software
Most restrictive in terms of distribution and installation
Open Source License
Grants ownership
Source code must be freely available
Can be modified and redistributed
Licenses on purchased software fall under two categories: proprietary and open source.
A proprietary software license grants the use of one or more copies of the software, but ownership of those copies remains with the software publisher.
An open source software license grants ownership of the copy to the end user. This means that its source code must be freely available and the end user has the right to modify and redistribute under the same license.
Objective 4
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25. Where to Get It Free or Fee
Four models for software distribution:
Retail: user pays fee to use software for unlimited time
Microsoft Office, Adobe Photoshop, TurboTax
Freeware: can be used at no cost for unlimited time
Apple iTunes, 7-Zip, Evernote
Shareware: allows you to try before you buy
Microsoft, Adobe
Donationware: developers accept donations
Apache OpenOffice
There are four methods of software distribution. Retail software, purchased through a retail store, allows the user to pay a fee and use the software for an unlimited time. Freeware software can be used at no cost for an unlimited period of time. Shareware is software offered for a trial or limited period, permitting a user to try before buying. Donationware is a form of freeware for which developers accept donations.
Objective 4
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26. Discuss the Importance of Cloud Computing
Objective 5 defines cloud computing and discusses its importance. It also differentiates among Infrastructure-as-a-Service (IAAS), Platform-as-a-Service (PAAS), and Software-as-a-Service (SAAS).
Objective 5
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Cloud Computing
Takes processing and storage off desktop and puts it in the cloud
Companies are known as Cloud Service Providers (CSP)
Cloud computing shifts the processing and storage to the cloud, or Internet.
Companies that deliver these services are known as a Cloud Service Providers (CSP).
Objective 5
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28. Discuss the Importance of Cloud Computing
Infrastructure-as-a-Service (IaaS)
The use of servers in the cloud
Reduces the cost for hardware, software and personnel
With Infrastructure-as-a-Service (IaaS), a company uses servers in the cloud instead of purchasing and maintaining them. This reduces costs for hardware, software, and support personnel.
Objective 5
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29. Discuss the Importance of Cloud Computing
Platform-as-a-Service (PaaS)
Provides an environment to develop, test, and deploy custom web apps
Facilitates collaboration between developers
Platform-as-a-Service (PaaS) provides a programming environment to develop, test, and deploy custom web applications. This gives businesses the ability to build, deploy, and manage SaaS applications. PaaS also makes collaboration easier and requires less programming knowledge than traditional programming tools.
Objective 5
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30. Discuss the Importance of Cloud Computing
Software-as-a-Service (SaaS)
The delivery of applications over the Internet – or web apps
Most visible to users (access to and Facebook)
Software-as-a-Service (SaaS) involves the delivery of applications over the Internet—or web apps. Of the cloud services, SaaS is the most visible to the user.
Objective 5
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31. Install, Uninstall, and Update Software
Objective 6 discusses installing, uninstalling, and updating software.
Objective 6
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32. Install, Uninstall, and Update Software
Copying files to a computer that may alter settings and create new files
Uninstall
Proper removal of files, folders, and settings associated with a program
Update
Editing software already installed to add features, fix a bug, improve compatibility, or increase the levels of a game
When software is installed, files are copied to a computer; system settings may be altered and new folders created.
Regular releases to a program that can address security holes or bugs, add new features, improve compatibility, or increase the levels of a game are called updates. When a program is no longer used on a system, it needs to be uninstalled; this procedure removes all files, folders, and settings associated with that program.
Objective 6
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Questions
Are there any questions?
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