1. Field Orientation

2. Adobe Protocol Check microphones to ensure they are working (check help wizard) Turn microphones OFF if you are not speaking If you do not have a microphone use the chat to communicate Please do NOT touch the PowerPoint at any time throughout the presentation (a copy will be available on UM Learn & on our website )

3. Welcome to Field Orientation Today we will discuss: Roles and responsibilities of the field instructor, student, agency mentor (if applicable), field coordinator, and field liaison. Assignments and evaluations Challenges in the field including: safety, critical incidents, professionalism, professional unsuitability, student illness/leaves, time management. If you have any questions please feel free to ask at any time throughout the meeting.

4. Field Instructor Package & Student Resources Course outline Field Placement Overview Dates to Remember Monthly Journal Guideline Time Task sheet and example Breaking Out of the Box chapter outline Breaking Out of the Box worksheets Resources for journal writing Student Field Manual http://umanitoba.ca/faculties/soci al_work/media/Field_Instruction_ Manual2011.pdf http://umanitoba.ca/faculties/soci al_work/media/Field_Instruction_ Manual2011.pdf

5. Importance of Field Field Instruction is 12 credit hours and Field Focus is 6 credit hours Ensure that you are registered in Field Instruction 1 (3150) and Field Focus 1 (4200) or Field Instruction 2 (4120) and Field Focus (4300) Or BOTH if you are in accelerated placement. You should have completed your FIPPA & PHIA You should have an up to date criminal record/vulnerable record check and any immunizations that are required if you are placed in a health authority. Chance to implement theory into practice. You will be required to put in a great deal of time and energy into field.

6. If you have not completed your FIPPA you will not be allowed to enter your placement until you send in the form Students will be provided with training on The Freedom of Information and Protection of Privacy Act (FIPPA) and The Personal Health Information Act (PHIA) before entering their field placement and will sign a pledge of confidentiality. http://umanitoba.ca/access_and_privacy/privacy_training.html

7. Time management Self care Developing your professional persona Team work Supports (family, social networks, university, agency) Communication How Will I Prepare for Field? Resource: Breaking out of the box Chapters 1–5. Discussion: Who is going to support you through field?

8. Time Management Where will you find the time?

9. Self Care What are going to do when you: Experience someone who is violent Experience a death Experience a suicide attempt Make a mistake that concerns you Feel overwhelmed???? http://www.socialworker.com/feature-articles/field- placement/What_I_Wish_I_Had_Known_Burnout_and_Self- Care_in_Our_Social_Work_Profession/ http://www.socialworker.com/feature-articles/field- placement/What_I_Wish_I_Had_Known_Burnout_and_Self- Care_in_Our_Social_Work_Profession/ Breaking Out of the Box p. 207-208

10. Resources Field instructor Field Liaison Facebook group Online resources in UM Learn Adobe Sessions Field Preparation Workshops

11. You should have received an email from your student advisor with CRN numbers and registration dates. Please ensure that you have registered. 420 hours needed to complete field. Mid-term evaluation is due at 210 hours Final evaluation is due at 420 hours Calendar outlining plan for hour completion Field Instruction 3150 or 4120

12. Link classroom knowledge with field placement experience and take initiative to seek and make the appropriate use of supervision. During the year, students in field will: Field Instruction 3150 or 4120 Breaking Out of the Box Chapter 9

13. Field Instruction 4120 An educationally directed practice experience building on SWRK 3150. –Review 3150 evaluation for 4120 learning contract Opportunity to continue practicing skills and move towards more independent practice. Goals and practice expectations for 4120 are higher than in 3150. –Move into independent practice and take full responsibility for learning.

14. Roles & Responsibilities Field instructor  Role: Field Instructor must possess a social work degree and is formally appointed by the University to supervise student.  Responsibilities: Provide 1 – 1/12 hours of formal supervision weekly Orientate the student to the agency Assign tasks and duties that are learning opportunities Collaborate with student on developing the Learning Contract Complete mid-term and final evaluations Assist in connecting theory to practice Discuss safe work place (policies and procedures)

15. Agency Mentor (if applicable)  Role: onsite person who does not hold a social work degree but it is directly supervising the student and works in collaboration with the Field Instructor.  Responsibilities: May assume day-to-day supervision Delegated responsibilities by Field Instructor Can assist in developing learning contract and completing evaluations Roles & Responsibilities

16. Field Instructor & Student: Days and times of student attending field placement must be identified In Learning Contract / Skills Evaluation package and should be followed consistently. Making a calendar and sending it in to your liaison is very helpful. Review agency training or staff development opportunities. Review student’s personal safety issues, concerns, and strategies to deal with them. Roles & Responsibilities

17. Student  Role: Fully participate in the field placement and act in a professional manner.  Responsibilities: Work with Field Instructor to develop the learning contract and complete evaluations. Seek learning opportunities where appropriate. Shadowing and participate in a social work role. Follow responsibilities outlined in course objectives for 3150 or 4120. Complete all assignments related to the field placement. Roles & Responsibilities

18. Field Coordinator  Ensures affiliation agreements between agency and university are in place and that the student is covered for workers’ compensation.  Acts as a consultant to field liaisons and field instructors on any field instructional issues, where matters cannot be resolved at the liaison level.  Joan is available if you want to contact her regarding concerns, issues, or to give her feedback. Roles & Responsibilities

19. Field Liaison  Orientates field instructors to the faculty curriculum and aspects of field instruction.  Maintains ongoing relationship between field instructor, liaison, and student.  Conducts Adobe Meetings on learning contract, mid-term evaluation, and final evaluation.  Ongoing contact with student through assignment feedback.  Consults with field instructor on any aspect of their work.  Involvement when there is a breakdown of communication or problem between the field instructor and student.  Ongoing communication and feedback throughout the term, especially after mid-term and final evaluations. Roles & Responsibilities

20. Assignment of Field Liaison A liaison will be assigned to you prior to the start of the fall session. Your field liaison may be the same person that is teaching your field focus course. All information will be on UM Learn under your assigned liaison's name. Your assigned liaison will: – send you an introduction letter – set up a learning contract online meeting – discuss expectations

21. Introduction of student Policies and procedures of the agency need to be read and discussed. Examples include:  Dress code  Hours of operation  Confidentiality and signing oaths of confidentiality  Review Code of Ethics Examples cont.:  Do you require a car?  Who can drive the agency car?  Do you need to be accompanied on home visits?  Safety issues/concerns?  How do you identify yourself as a student? Orientation to the Agency Is very important and should include: Resource: Breaking Out of the Box.

22. https://www.socialworkers.org/practice/naswstandar ds/safetystandards2013.pdf https://www.socialworkers.org/practice/naswstandar ds/safetystandards2013.pdf http://careers.socialworkers.org/documents/Organizi ng%20for%20Safety.pdf http://careers.socialworkers.org/documents/Organizi ng%20for%20Safety.pdf Breaking Out of the Box Chapter 1 Safety in the Field

23. CASE Code of Ethics & Guidelines for Ethical Practice: http://www.casw- acts.ca/sites/default/files/attachements/CASW_Code%20of%20Ethics.pdf http://www.casw- acts.ca/sites/default/files/attachements/CASW_Code%20of%20Ethics.pdf It is a very important to review the CASE Code of Ethics & Guidelines for Ethical Practice and to think about these as you engage with clients. Think about your “professional self”.

24. Does anyone know the 6 core social work values and Principles? CASE Code of Ethics & Guidelines for Ethical Practice:

25. Which value will impact your practice the most? CASE Code of Ethics & Guidelines for Ethical Practice:

26. The Code of Ethics is important to review. Breaking out of Box provides some examples to assist in your review of the Code of Ethics: Documentation and handling of clients’ records is detailed in sections 1.7 through 1.9 in the CASW Guidelines for Ethical Practice. “Maintenance and Handling of Client Records” Specifically states: Social workers maintain one written record of professional interventions and opinions, with due care to the obligations and standards of their employer and relevant regulatory body. Social workers document information impartially and accurately and with an appreciation that the record may be revealed to clients or disclosed during court proceedings. Social workers are encouraged to take care to report only essential and relevant details, refrain from using emotive or derogatory language, acknowledge the basis of professional opinions, and protect clients’ privacy and that of others involved. Pg. 103-104 Gift Giving/ NASW and CASW Guidelines for Ethical Practice, state social workers cannot accept gifts from clients. Section 1.13 of the NASW code, “Payment for Services” states: “ Social workers should avoid accepting goods or services from clients as payment for professional service.” How would you tell a client you cannot accept gift without hurting his/her feeling or jeopardizing the relationship? Is their cultural imperative for gift giving? What if a child went out trick or treating and brought you back a few of the candy he/she received? Pg.165

27. CASE Code of Ethics & Guidelines for Ethical Practice: Physical contact and the Code of Ethics: Breaking Out of the Box (p.162 -163) Touching clients needs to be discussed in great deal. A rule of DO NOT TOUCH is not adequate. If someone is crying in your office, you could hug/pat their hand IF; You have asked the client’s permission Your intentions are only momentary comfort The client is clear about your intentions. NB to NOTE many times our clients have a history of boundary violations and an unexpected touch may violate their boundaries and ruin the relationships Section 1.10 of the NASW Code of Ethics state :Social workers should not engage in physical contact with clients when there is a possibility of psychological harm to the client as a result of the contact ( such as cradling or caressing clients). Social workers who engage in appropriate physical contact with clients are responsible for setting clear, appropriate and culturally sensitive boundaries that govern such physical contact. THE CASW Guidelines for Ethical Practice discuss physical contact with client in sections 2.5 and 2.6 “No Romantic or Sexual Relationships with clients.” Social workers do not engage in romantic relationships, sexual activities or sexual contact with clients, even if such contact is sought by clients. What would you do if someone from the agency made a pass at you or if your Field instructor constantly rubbed your back while helping you with a report?

28. Policies, Procedures, & Confidentiality It is important that you are familiar with all agency and university policies and procedures from the beginning of your practicum. It is also strongly suggested that you refer back to these throughout your practicum. Confidentiality is also very important. Field Placement Handout Student Field Manual http://umanitoba.ca/faculties/social_work/media/Field_Instruction _Manual2011.pdf http://umanitoba.ca/faculties/social_work/media/Field_Instruction _Manual2011.pdf

29. Confidentiality guidelines will be observed, when using social media The following guidelines for social media interactions with current and past clients are based on general best practices: The Faculty recognizes that circumstances can vary and encourages consultation with your field instructor, advisor, or liaison. Do not “friend” clients or accept requests to be “friended” from current or previous clients. Do not use messaging websites such as Twitter or Facebook to contact clients or to respond to clients. Do not use your personal email address to communicate with clients. Use caution when discussing your work or studies with clients. Remember that all email communication are retained in the logs of both your and your clients’ internet providers. Remember that information that you provide about yourself on websites can be accessed by clients. Social Media Policy

30. Time Away From Practicum Time away must be made up by the student. If you are sick or take a few days off you must make up the time. Reading Break in February. You must pre-approve all time off with your field instructor. You and your field instructor are responsible to ensure that you complete 420 hours.

31. Critical Incidents Contact your field instructor to discuss and deal with the issue. Contact the Distance Delivery Field Office. Examples of critical incidents: – you get hurt on the job (e.g. bit by a dog, assaulted by a client) – If you are asked to something that is out of the ordinary – Are staying overnight in an institution – You are being threatened or feel unsafe

32. Field Assignments

33. Learning Contract & Skills Evaluation Package The learning contract and evaluation form are one document.

34. Monthly Journal Assignment Students are required to complete a monthly journal and submit it into the drop box on UM Learn on or before the last day of every placement month. Journaling is a helpful way for students to process what they are learning. Students may be asked to hand in ALL of their journals should an issue arise during placement. Safe environment to share with your field liaison and receive support.

36. The Time/Task Sheet is to be completed and submitted into the drop box on UM Learn on the last day of every month placement month. Full day is calculated at 7.5 hours, half-days and time over 7.5 hours need to be documented separately. Activities should contain a summary of your day and relate to your learning contract. Needs to be reviewed and signed by field instructor and original kept at your field placement. Monthly Time Sheet Assignment

38. Plagiarism Journals, time sheets, learning contract, and evaluations.

39. Tips & Reminders You will be receiving a welcome letter and Dates to Remember sheet from your assigned liaison. You will have a series of Adobe Connect meetings with your liaison for the learning contract, mid-term evaluation, and final evaluation. All forms are available on UM Learn and on our website. The electronic version of forms allows for expanding boxes and revisions. All documentation in the field belongs to the agency. Students could be called to court many years from now and asked about their documentation. If you are not sure about something please ask your field instructor. Recommended that students order Breaking out of the Box.

40. You can contact the Distance Delivery team and your Field Liaison by telephone or email. We also encourage you to use the discussion board on UM Learn and to connect through our Facebook group. If your matter is of an urgent nature please contact the Field Coordinator, Joan Churley, at 204-474-6812. We love hearing from you!

41. The field team wishes you the best success in your field placement and hopes that you have a wonderful experience. Thank you to all our field instructors for accepting and supervising our students. References Ward, K. & Mama, R.S. (2010). Breaking out of the box. 2 nd ed. Chicago, IL: Lyceum Books Inc.