2. CIVIL REGISTRATION AND VITAL STATISTICS IN INDONESIA

3. THE CHALLENGES OF CIVIL REGISTRATION IN INDONESIA 33 Provinces; 497 Districts/Municipalities; 6,651 Sub-districts; 77,126 Villages; 17,504 islands (± 13,000 inhabited) ± 360 Ethnic groups; ± 250 Local languages

4. CIVIL REGISTRATION (1945-2001)

5. The heads of the villages have to: – register all members in every household using household form, – register vital events, i.e. births, deaths and mobility of the population, and – issue identity cards for the adults. Births and deaths are registered by place of occurrence and place of residence. Marriage is usually recorded at the place of residence. PROCEDURES OF CIVIL REGISTRATION

6. Assessment of the civil registration was done through a KAP survey carried out by the BPS-Statistics Indonesia in 1977, covering a sample of 2,831 households in Java, North Sumatra, South Kalimantan, South Sulawesi, Bali and East Nusa Tenggara. The results of the survey reveal low coverage of the existing registration (60-70 percent for births and deaths). Obstacles of CRVS found from the survey: – Weakness in the organization – Lack of infrastructures – Lack of awareness in reporting vital events ASSESSMENT OF THE CIVIL REGISTRATION SYSTEM

7. Registration records for individuals: – Birth records provide legal proof of identity and civil status, nationality etc. – Death records provide legal evidence relevant to claims to inheritance of property, to insurance on deceased persons etc. – Marriage records are the basis for application of birth certificate. Registration records for goverment: Birth records used for many purposes such as for basic needs in public health programs, i.e vaccination and immunization. USES OF REGISTRATION RECORDS

8. VITAL STATISTICS (1945-2001)

9. Civil registration forms produced from village offices copies together with the summary tables showing the total number of population of the village classified by nationality and number of births, deaths and migration, are sent to Sub-Districts offices. Same tables are made for each level of administrative units (Sub-District, District and Province) and summary tables for Indonesia are made by Ministry of Interior. Tables must conform with UN recommendations. Monitoring of reporting process conducted in each administration unit level. PROCEDURES FOR REPORTING AND MONITORING

10. The outputs of this processing are simple tables showing the total population at the beginning of the month, births, deaths and movements occured during the month. The population at the end of the month is obtained by applying a demographic balancing equation. The processing of the vital registration carried out by BPS-Statistcs Indonesia at district level. PROCEDURES FOR STATISTICAL PROCESSING

11. Based on the results of civil registration, BPS-Statistics Indonesia regularly published "Penduduk Jawa-Madura" ("Population of Java-Madura") and "Penduduk Luar Jawa" ("Population Outside of Java") containing total population by district, sex, citizenship and age (distinction between children and adult only). Vital statistics collected by the BPS-Statistics Indonesia are presented to the users in the form of publications. PUBLICATION AND DISSEMINATION

12. Evaluation was made by comparing the vital rates obtained from the registration system and that estimated by the applications of indirect techniques (Last Live Birth, Own Children and Palmore methods for estimating birth rate, and Brass type method for estimating Infant Mortality). Findings indicate vital rates of some regions in Java are about 50 percent lower than the rates obtained through indirect estimates. ASSESSMENT OF THE VITAL STATISTICS SYSTEM

13. The main consumers of vital statistics are government institutions such as the Ministry of Health and National Planning Board (BAPPENAS) for their planning. USES OF THE VITAL STATISTICS

14. CIVIL REGISTRATION SYSTEMS IN DECENTRALIZATION ERA (2001 – Now)

15. 1. Birth 2. Death 3. Marriage 4. Divorce 5. Adoption 6. Recognition of Child 7. Legitimation of Child 8. Changes of Nationality 9. Changes of Sex 10. Changes of Name COVERAGE OF CIVIL REGISTRATION

16. Based on Law No. 23 of 2006, the Indonesian citizens and foreigners residing in Indonesia should register their vital events to the village office. CONCEPT

17. 1. Collecting individual and aggregate data 2. Legal documents a. Birth b. Death c. Marriage d. Divorce e. Child status CIVIL REGISTRATION PROCESS Objectives

18. Based on vital events 1. Birth 2. Death 3. Marriage 4. Divorce 5. Adoption CIVIL REGISTRATION PROCESS 6. Recognition of Child 7. Legitimation of Child 8. Changes of Nationality 9. Changes of Sex 10. Changes of Name

19. a. Registration b. Reporting c. Verification d. Validation CIVIL REGISTRATION PROCESS Methods

20. Directorate General of Civil Registration, Ministry of Internal Affairs is responsible for civil registration system in Indonesia. The Ministry of Health is responsible for registration of vital events occurring in hospitals. The State Courts, Ministry of Justice is responsible for civil registration of vital events such as divorce for non-Moslem citizens, child adoption, changes of name, changes of gender, and changes of citizenship. Ministry of Foreign Affairs is responsible for civil registration of vital events for selected sub-group of the population, particularly foreigners (in-out migration of Indonesia conducted by the Directorate General of Immigration). Ministry of Religion is responsible for civil registration of marriages, divorces and reconciliations for the Moslem population. THE ROLE OF INSTITUTIONS