1. Comprehensive Health Care Services – Institutional Medical Service for Inmates ITN-15-111 January 14, 2016

2. What is the purpose of the meeting? During this meeting, the Department intends to provide Vendors with an overview of the format of the Comprehensive Health Care Services-Institutional Medical Services for Inmates ITN. Additionally, this provides interested Vendors an opportunity to tour representative institutions where services will be rendered so they can better understand the complexities of the Department’s prisons. This will enable Vendors to provide more realistic and appropriate Replies. All questions concerning the content of the ITN or the ITN process must be submitted in writing, in accordance with Section 4.3 of the ITN, via the below email address: Purchasing@mail.dc.state.fl.us

3. Agenda Ground Rules for the Pre-Response Conference Tour Contact with Department Personnel Site Visit Schedule ITN Format Overview Price Information Sheet Questions

4. Ground Rules for the Pre-Response Conference Remember to leave your cell phones, tablets, smart watches, cash over $60, excessive jewelry, guns, ammo, knives, change, and purses in your vehicles. You will need a photo ID. This will expedite the entrance process into the institution. Please understand that this is a functioning, operational prison and we should do everything we can not to intrude on the staff and inmates. Questions relevant to the physical facility can be asked on the tour but we request that you hold the remainder of your questions until the pre- response conference, immediately following the tour. When asking questions, please ask one question at a time and state your full name and company name. Please remember that answers provided during this conference and site visit are unofficial. All official questions should be submitted in writing, in accordance with Section 4.3 of the ITN. The deadline for the first round of questions is March 10, 2016.

5. Conduct tour of facility

6. Contact with Department Personnel As defined in Section 4.2 of the ITN, the following person is the Department’s point of contact for this solicitation, from the date of the release of this ITN, until a contract award decision is made by the Department: Trueby Bodiford Procurement Officer Div. of Administration, Bur. of Support Services Phone: (850) 717-3700 purchasing@mail.dc.state.flus purchasing@mail.dc.state.flus

7. Site Visit Schedule DateTimeInstitutionArea January 13, 20169:00 a.m., Central Time Santa Rosa CINorthern January 14, 20162:00 p.m., Eastern Time Jefferson CINorthern February 8, 20162:00 p.m., Eastern Time Suwannee CINorthern February 9, 20169:00 a.m., Eastern Time Florida State Prison (FSP) Northern February 9, 20162:00 p.m., Eastern Time Union CINorthern February 10, 20169:00 a.m., Eastern Time Lowell CISouthern February 10, 20162:00 p.m., Eastern Time Florida Women’s Reception Center Southern

8. Site Visit Schedule (Continued) DateTimeInstitutionArea February 11, 20168:30 a.m., Eastern Time Sumter CISouthern February 11, 20163:00 p.m., Eastern Time Zephyrhills CISouthern February 12, 201610:00 a.m., Eastern Time Central Florida Reception Center Southern February 17, 20169:00 a.m., Eastern Time Everglades CISouthern February 17, 20162:00 p.m., Eastern Time South Florida Reception Center Southern

9. ITN Format Section 3 of the ITN, Scope of Services Sought is broken into six primary areas: Program Management Institutional Care Utilization Management and Specialty Care Pharmaceutical Services Electronic Health Records Each service area is further divided into Requirements, Performance Measures, and Deliverables. Each is numbered to facilitate an easier process in responding, evaluating, and discussing specific Requirements, Performance Measures, and Deliverables.

10. ITN Format (continued) Requirements These are the minimum service requirements that must be met to successfully provide services under a resulting Contract. Performance Measures These are outcome based measures that ensure that services are being provided in compliance with the Department’s expectations. Each performance measure has an associated financial consequence. Deliverables Deliverables include required plans, reports, presentations, etc. that must be submitted, as required by a Requirement.

11. Price Information Sheet Cost information should be included on Attachment IV, Price Information Sheet. Pricing should be submitted for the North Area, South Area, or both areas if the Vendor intends to be considered for a statewide award. Please note that only the North Area includes pricing for the implementation and maintenance of the Electronic Health Records system.

12. Questions: Please remember to submit questions, in accordance with the advertised Timeline.

13. Thank you for your interest in the Comprehensive Health Care Services- Institutional Medical Services for Inmates ITN.