1. RDA Cataloging and DOI Assignments for NOAA Technical Publications NOAA Central Library October 2015

2. What is RDA? Resource Description & Access RDA replaces its predecessor, Anglo-American Cataloging Rules (2 nd ed., rev.) – AACR2 RDA is designed for digital environment Based on Functional Requirements for Bibliographic Records (FRBR) model (Find, Identify, Select, Obtain. This leads us to the concept of Work, Expression, Manifestation, and Item, and their atributes) Full implementation of RDA by LC took place on March 31, 2013 NOAA Central Library: Implemented on April 1, 2013 – All new records are cataloged according to RDA – Most of the copy cataloging updated to RDA – All NACO records in RDA (NOAA personal and corporate authors)

3. NOAA Cataloging Manual http://www.lib.noaa.gov/cataloging/Cataloging_Manual/TOC.html RDA Toolkit (ID: noaa; pass: lisd2011) http://access.rdatoolkit.org/ Library of Congress RDA training materials (Frequently revised and updated) http://www.loc.gov/catworkshop/RDA%20training%20materials/index.html (Including BIBCO and NACO training) RDA Training Booklet (Updated 3/17/2014) http://digitalcommons.unf.edu/cgi/viewcontent.cgi?article=1012&context=library_facpub Maxwell’s Handbook for RDA (ALA Edition, 2014; $110) http://www.alastore.ala.org/detail.aspx?ID=3738 http://www.alastore.ala.org/detail.aspx?ID=3738 Cataloger’s Desktop (All cataloging tools, including RDA, AACR2, NACO, etc.) https://desktop.loc.gov https://desktop.loc.gov User name: NOAAcl; Password: 66Oldstoro; Account type: Up to 4 concurrent users; Expiration date: July 27, 2016 Classification Web (user: MPVCRV; pass: piotrek) http://classificationweb.net/ The below listservs are the good forums to subscribe and ask the cataloging questions: PCCLIST (http://www.lsoft.com/scripts/wl.exe?SL1=PCCLIST&H=LISTSERV.LOC.GOV) OCLC-CAT (https://www.oclc.org/forms/internet-subscription.en.html) Handy RDA Tools & Guides

4. NCL Login info User ID: noaa Password: lisd2011 RDA Toolkit

5. RDA metadata examples (793s fields need to be present for the document to be submitted to IR!) NOAA RDA record examples (local twists*): – PDF document http://docs.lib.noaa.gov/noaa_documents/NESDIS/NODC/LISD/Central_Library/NOAA_librarians_webinar_10- 2015/RDA_record_examples/AFSC_metadata.pdfhttp://docs.lib.noaa.gov/noaa_documents/NESDIS/NODC/LISD/Central_Library/NOAA_librarians_webinar_10- 2015/RDA_record_examples/AFSC_metadata.pdf http://docs.lib.noaa.gov/noaa_documents/NESDIS/NODC/LISD/Central_Library/NOAA_librarians_webinar_10- 2015/RDA_record_examples/RDA_multiple-authors.pdfhttp://docs.lib.noaa.gov/noaa_documents/NESDIS/NODC/LISD/Central_Library/NOAA_librarians_webinar_10- 2015/RDA_record_examples/RDA_multiple-authors.pdf (Multiple authors, NOAA and N non-NOAA) What is RDA rule on this? http://docs.lib.noaa.gov/noaa_documents/NESDIS/NODC/LISD/Central_Library/NOAA_librarians_webinar_10- 2015/RDA_record_examples/RDA%20Multiple%20authors%20situation.docx – Website http://docs.lib.noaa.gov/noaa_documents/NESDIS/NODC/LISD/Central_Library/NOAA_librarians_webinar_10- 2015/RDA_record_examples/RDA-website.pdfhttp://docs.lib.noaa.gov/noaa_documents/NESDIS/NODC/LISD/Central_Library/NOAA_librarians_webinar_10- 2015/RDA_record_examples/RDA-website.pdf – Collection http://docs.lib.noaa.gov/noaa_documents/NESDIS/NODC/LISD/Central_Library/NOAA_librarians_webinar_10- 2015/RDA_record_examples/RDA-collection.pdfhttp://docs.lib.noaa.gov/noaa_documents/NESDIS/NODC/LISD/Central_Library/NOAA_librarians_webinar_10- 2015/RDA_record_examples/RDA-collection.pdf – Name authority (personal name) http://docs.lib.noaa.gov/noaa_documents/NESDIS/NODC/LISD/Central_Library/NOAA_librarians_webinar_10- 2015/RDA_record_examples/Authority-1.pdf http://docs.lib.noaa.gov/noaa_documents/NESDIS/NODC/LISD/Central_Library/NOAA_librarians_webinar_10- 2015/RDA_record_examples/Authority-1.pdf – Name authority (corporate name) http://docs.lib.noaa.gov/noaa_documents/NESDIS/NODC/LISD/Central_Library/NOAA_librarians_webinar_10- 2015/RDA_record_examples/authority_corporate_NCEI.pdf http://docs.lib.noaa.gov/noaa_documents/NESDIS/NODC/LISD/Central_Library/NOAA_librarians_webinar_10- 2015/RDA_record_examples/authority_corporate_NCEI.pdf – Conference name http://docs.lib.noaa.gov/noaa_documents/NESDIS/NODC/LISD/Central_Library/NOAA_librarians_webinar_10- 2015/RDA_record_examples/conference_authority.pdf http://docs.lib.noaa.gov/noaa_documents/NESDIS/NODC/LISD/Central_Library/NOAA_librarians_webinar_10- 2015/RDA_record_examples/conference_authority.pdf *Local practices included in our Cataloging Manual http://www.lib.noaa.gov/cataloging/Cataloging_Manual/TOC.html

6. Objective: To assure long-term online sustainability and access to NOAA technical documents, the NOAA Central Library (NCL) has been appointed and authorized by NOAA/NESDIS/OSD/TPIOP to assign Digital Object Identifiers (DOI) to National Oceanic and Atmospheric Administration (NOAA) documents NOAA DOI Assignments in NCL

7. Project started in August 2014 Over 221 DOIs created for NOAA online publications Using EZID system (http://ezid.cdlib.org/)http://ezid.cdlib.org/ NOAA constant/predictable part of DOI: doi:10.7289/V5 The suffix is auto-created by the system, i.e. doi:10.7289/V5F47M2H

8. NOAA Documents for DOI: Technical Memoranda (currently being assigned) Technical Reports (currently being assigned) Data Reports (currently being assigned) Other reports from series produced by NOAA line offices (upon request) NOAA journals, newsletters, brochures, etc. (one from NESDIS) Other digital items issued by NOAA offices, including videos, audios, and maps (not at this time) Documentation available at: http://docs.lib.noaa.gov/noaa_documents/NESDIS/NODC/LISD/Central _Library/DOI_2015/ http://docs.lib.noaa.gov/noaa_documents/NESDIS/NODC/LISD/Central _Library/DOI_2015/

9. Steps in the process : 1.The DOI numbers for NOAA documents are assign upon request from the NOAA offices. Currently those documents are sent to the NOAA Central Library (NCL) via the email with editable/unsecured PDF. Note: We request the final version of the document 2. The URL placeholder for the document is created on the library’s server. (http://docs.lib.noaa.gov/noaa_documents/ )http://docs.lib.noaa.gov/noaa_documents/ 3. The metadata record for the document is created into (WorldCat, NOAALINC, and coded for the upcoming NOAA Institutional Repository (NOAA-IR) 4. The DOI number is assign and embedded into the document. (Usually below the series statement and at the end of the document citation statement) 5. Next, the document is secured via the PDF document protection application. 6. The final version of the document, with embedded DOI, replaces the URL placeholder. The copy of the final document is returned to the originating NOAA office for their use. 7. Finally, the NOAA Central Library archives, preserves, and provides access to the secured NOAA document via NOAALINC and in the future via the upcoming NOAA-IR.

10. DOI and Versions, Editions Most recent version of NOAA publication will receive its own DOI number. This will allow users to cite a particular version of the document. However, newer version of superseded document will retain the assigned DOI number and the superseded version will be archived separately in the library. New version supercedes the earlier (Same DOI): http://docs.lib.noaa.gov/noaa_documents/NESDIS/NODC/OA_metadata/ http://docs.lib.noaa.gov/noaa_documents/NESDIS/NODC/OA_metadata-archive/ New edition (new DOI) http://docs.lib.noaa.gov/noaa_documents/OAR/PMEL/PMEL_Tsunami_Forecast/v.5- 2010.pdf http://docs.lib.noaa.gov/noaa_documents/OAR/PMEL/PMEL_Tsunami_Forecast/v.5- 2010.pdf (2010 edition, earlier edition, different date, different series information, archived in library and linked to separate metadata) http://docs.lib.noaa.gov/noaa_documents/OAR/PMEL/PMEL_Tsunami_Forecast/v.5- 2014.pdf http://docs.lib.noaa.gov/noaa_documents/OAR/PMEL/PMEL_Tsunami_Forecast/v.5- 2014.pdf (2014 edition, later edition, different date, different series information, archived in library and linked to separate metadata, doi:10.7289/V5125QK9)

11. NOAA Publication and Dataset Relationship, Examples: NOAALINC (http://www.lib.noaa.gov/uhtbin/cgisirsi/x/x/0/5/?searchdata1=ocn891078576 )http://www.lib.noaa.gov/uhtbin/cgisirsi/x/x/0/5/?searchdata1=ocn891078576 EZID (http://ezid.cdlib.org/id/doi:10.7289/V5NZ85MT)http://ezid.cdlib.org/id/doi:10.7289/V5NZ85MT

12. Questions?

13. GPO included the entire CZIC collection in their FDsys database. All those documents have been cataloged and are searchable and accessible online at: http://www.gpo.gov/fdsys/browse/collection.action?collectionCode=CZIC http://www.gpo.gov/fdsys/browse/collection.action?collectionCode=CZIC