1. V 1.0 Slide 1 Staff – Appointment 12 34 56 For explanation on fields 1-6, please see the following slides.

2. V 1.0 Slide 2 Staff – Appointment Special fields for appointment  1. Teaching duty indicator  if checked: class teacher /subject teacher duties can be assigned in School Management Module, student activity duties in Student Activities Module and substitution teacher duties in Staff Deployment Module  2. Sharable Indicator (for multi-session / level schools)  if checked: the owner level / session as well as the other level / session can assign duties to the staff concerned

3. V 1.0 Slide 3 Staff – Appointment Special fields for appointment  3. More Than 1 Year of Teaching Experience in Aided School  checked:- system will derive the “Date of Crediting” and “Incremental Month”  unchecked:- user has to input data for these fields manually  4. Sick Leave Open Balance  It is the number of days for sick leave carried forward from the previous school (for some staff types from aided to aided schools only).  5. Date of Crediting (for aided schools only)  Referral date for calculating the number of days for sick leave.

4. V 1.0 Slide 4 Staff – Appointment Special fields for appointment  6. Incremental Month: Referral month for salary increment. It is automatically attached by the system if the field “More Than 1 Year of Teaching Experience in Aided School” is checked”. The user can edit the data if necessary.

5. V 1.0 Slide 5 Staff – Appointment This staff can be assigned class and subject teacher duties in School Management Module in both levels and sessions.

6. V 1.0 Slide 6 Staff – Appointment Related functions for appointment - one-to-one replacement - add past employment period - internal transfer

7. V 1.0 Slide 7 Staff – Appointment In the page displaying the appointment information of the newly recruited staff, click to select departed/ virtual staff for one-to-one replacement Create one-to-one replacement record

8. V 1.0 Slide 8 Staff – Appointment User can view the data to be replaced

9. V 1.0 Slide 9 Staff – Appointment Data which can be viewed before saving:  School Management class teacher/ subject teacher duties  Staff Deployment  Timetabling  Student Activities

10. V 1.0 Slide 10 Staff – Appointment

11. V 1.0 Slide 11 Staff – Appointment  Click “Add Past Employment Period” button to add past employment period Add past employment period records

12. V 1.0 Slide 12 Staff – Appointment Add past employment period page

13. V 1.0 Slide 13 Staff – Appointment Click “Add more appointment...” to add consecutive past appointment records of this school. There should not be a time gap between consecutive appointment records.

14. V 1.0 Slide 14 Staff – Appointment Incremental Month for corresponding appointment record Incremental Month for the specified employment period

15. V 1.0 Slide 15 Staff – Appointment Records on consecutive past appointment information are displayed in the history list

16. V 1.0 Slide 16 Staff – Appointment Create internal transfer records (only applicable to multi- level/ session schools using the same WebSAMS)

17. V 1.0 Slide 17 Staff – Appointment Notes for Internal Transfer: - Primary School  Secondary School - AM session  PM session - A new appointment record will be created. All information from the latest appointment record will be copied to the internal transfer record except for the following: School Level, School Session, Rank, Staff Type, Start Date, End Date (this field exists if employment term is temporary)

18. V 1.0 Slide 18 Staff – Appointment Record on internal transfer information is displayed in the history list

19. V 1.0 Slide 19 Staff – Appointment Notes for Appointment  If “Teaching Duty Indicator” is set to “Yes”, the staff can be assigned class and subject teacher duties in School Management Module, student activity duties in Student Activities Module and substitution teacher duties in Staff Deployment Module.  For schools with multi-level/ session, if “Shareable Indicator” = “Yes”, both the level/ session that employs this staff as well as the other level/ session can assign duties to this staff.  “Appointment Start Date” must be unique  [School Level + School Session + Rank + Employment Term + Full-time Equivalent] of previous appointment records must be unique.

20. V 1.0 Slide 20 Relationship Among Employment, Appointment and Departure Staff – Appointment 1/9/200031/8/2001 1/9/2001 31/8/2002 1/9/2002 31/8/2003 Appointment Record 1 Appointment Record 2 Appointment Record 3 No time gap between appointment records Employment Period Departure record should be created at the end of employment period

21. V 1.0 Slide 21 Relationship Among Employment, Appointment and Departure Staff – Appointment 1/9/199831/8/1999 1/9/2001 31/8/2003 Employment Period 1 Employment Period 2 Time gap is allowed between two employment periods

22. V 1.0 Slide 22 Relationship Among Employment, Appointment and Departure  Employment End Date – date when a staff departs the school  Appointment End Date - end date for the corresponding appointment record  Employment period commences from the date when a staff is first appointed by the school and ends when this staff departs the school Staff – Appointment

23. V 1.0 Slide 23 Relationship Among Employment, Appointment and Departure Example Appointment Start Date Appointment End Date Remark 1/9/2000 31/8/2001 1 st Appointment 1/9/2001 31/8/2002 Internal Transfer 1/9/2002 31/8/2003 Employment Term changes e.g. from temporary to regular Then this staff departs the school on 31/8/2003. The Employment End Date is 31/8/2003. The specified Employment Period is 1/9/2000 - 31/8/2003 Time gap is not allowed between consecutive appointment records. But Time gap is allowed between different employment periods. Staff – Appointment Press ESCAPE To Return