1. Parked Documents1 Journal Entry Parked Documents 5/4/2016

2. Parked Documents2 Parked Document Look Up, Review and Next Steps A.Accessing your parked documents two ways: 1.Tree On Functionality – Transaction code FV50 2.Document List button – Transaction code FBV3 B.Review your parked entry: Does the entry need to be deleted? Does the entry need to post? C.Based on review above, your “Next Steps” are to either: Delete Parked Document – Transaction code FBV2 Initiate Workflow for Parked Journal Entry – Transaction code FBV2 5/4/2016

3. Accessing your Parked Documents in WebGUI Transaction code -FBV3 Document List Button Transaction code - FV50 Tree On Function Journal Entry Parked Documents Look Up & Review Parked Documents35/4/2016

4. Demo video FBV3 - Display Parked Document Document List Button without audio Video Duration: 30 seconds Parked Documents45/4/2016

5. Display Parked Document – Document List – FBV3 Parked Documents55/4/2016 BUworks Central Portal  WebGUI  ECC System Step 1 - Enter FBV3 in command bar Step 2 - Click on Document List button Step 3 - Confirm your User Id displays on Enter by field Step 4 - Hit the Execute button Step 5 - Locate parked document Note: The column labeled “CP” (Saved as Complete) indicates journal entry workflow approval has been initiated - In this example none of the listed entries were in workflow. To drill down into entry select, highlight and click on parked document

6. Display Parked Document – Document List – FBV3 A Third Option - locate your entry by running document list for all available parked documents Parked Documents65/4/2016 BUworks Central Portal  WebGUI  ECC System Step 1 - Enter FBV3 in command bar Step 2 - Click on Document List button Step 3 – Omit your User Id which displays on the Enter by field Step 4 - Hit the Execute button Step 5 - Locate parked document Step 6 – Go to Services for Object button & Note: The column labeled “CP” (Saved as Complete) indicates journal entry workflow approval has been initiated - In this example none of the listed entries were in workflow. To drill down into entry select, highlight and click on parked document

7. Demo video FV50 - Park G/L Account Document Tree on without audio Video Duration: 15 seconds Parked Documents75/4/2016

8. Park G/L Account Document - Tree on - FV50 Parked Documents85/4/2016 BUworks Central Portal  WebGUI  ECC System Step 1 - Enter FV50 in command bar Step 2 - Click on Tree On button Step 3 – Click on Park Document folder Step 4 – Locate, highlight and click on the parked document to display journal entry document number To drill down into entry select, highlight and click on parked document

9. Next Steps Using Transaction code FBV2 – Change Parked Document You can delete or initiate journal entry workflow Delete Journal Entry Initiate Workflow Journal Entry Parked Documents95/4/2016

10. Demo video FBV2 – Change Parked Document Delete Document without audio Video Duration: 30 seconds Parked Documents105/4/2016

11. Delete Parked Document – FBV2 Parked Documents115/4/2016 BUworks Central Portal  WebGUI  ECC System Step 1 - Enter FBV2 in command bar Step 2 – Enter Journal Entry document number Step 3 – Click on Menu button, go to Documents and highlight and click on Delete parked document Step 4 – New window will appear, Click Yes to delete document Note: System message will display on bottom left hand side of screen

12. 5/4/2016Parked Documents12 To Display Deleted Parked Document To view the deleted parked document use transaction code - FBV3 Note: Make a note of the document number, you will need it to display the entry. Line item information will not display and the Document Header window will appear with Doc Status “Z - Parked document which was deleted”.

13. Demo video FBV2 – Initiate Workflow for a Parked Document without audio Video Duration: 55 seconds Parked Documents135/4/2016

14. Post Parked Document – FBV2 BUworks Central Portal  WebGUI  ECC System Step 1 - Enter FBV2 in command bar Step 2 – Enter Journal Entry document number Step 3 – Change document date and posting date to reflect current posting period Step 4 – Click on Save as Complete button to initiate journal entry workflow approval Yellow warning message will appear, hit the “Enter” key on your keyboard to bypass the system message Parked Documents145/4/2016

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16. The End Thanks for watching Demo videos on Parked Documents Isabel Guillermo SAP Finance System Trainer iguiller@bu.edu 617-358-6829 BUworks Finance help resources URL: www.bu.edu/tech/support/buworks/help/finance/ BUworks Finance Newsletter URL: www.bu.edu/tech/support/buworks/newsletters/finance-newsletter-archive/ BUworks Finance FAQs URL: www.bu.edu/tech/support/buworks/help/finance/faq-finance/ BUworks Finance Comments & Suggestion URL: www.bu.edu/tech/support/buworks/help/finance/buworks-finance-comments-and-suggestions/ Parked Documents165/4/2016

17. Additional help resources can be found here: Quick Reference Guide – How to Display a Journal Entry – FBV3 - www.bu.edu/tech/files/2016/01/FI_GL_How_to_Display_a_Parked_Document_ FBV3_QRG.pdf Quick Reference Guide – How to Change or Delete a Journal Entry – FBV2 http://www.bu.edu/tech/files/2016/01/FI_QRG_How-to-Change-or-Delete-a- Journal-Entry_FBV2.pdf For more help resources go to: www.bu.edu/tech/support/buworks/help/finance/ and click on the word “Journal Entry”www.bu.edu/tech/support/buworks/help/finance/ Parked Documents175/4/2016