1. CONVERSION TO ICD-10 AND END OF THE YEAR HEALTH DATA CLEAN-UP SAMANTHA ENGSTROM AND ANGIE MCDONALD DIVISION OF DISTRICT SUPPORT KENTUCKY DEPARTMENT OF EDUCATION

2. BEGIN BY RUNNING STATE PUBLISHED AD HOC “STUDENT HEALTH CODES WITH ICD-9 CODE SET” TO DETERMINE WHICH STUDENTS ARE AFFECTED

3. IN THE INDEX TAB, GO TO - STUDENT INFORMATION - GENERAL - HEALTH - GENERAL

4. -GO TO THE CONDITIONS TAB -CLICK ON THE CONDITION YOU WANT TO CHECK OR CONVERT THE CONDITION CODE IS AN ICD-9 CODE

5. -End date the ICD-9 health condition -Click “Save”

7. -TO SEARCH FOR THE NEW CODE - IN THE DESCRIPTION SEARCH BOX, TYPE IN A WORD FROM THE HELAHT CONDITIONS, SUCH AS ANXIETY, THEN, CLICK ON THE MAGNIFYING GLASS -A LIST OF ICD-10 CODES WILL APPEAR -CONSULT THE LIST OF RECOMMENED ICD-10 CODES -CHOOSE THE CORRECT CODE

8. -NOW THE NEW ICD-10 CODE WILL APPEAR -MAKE SURE TO COPY AND PASTE IN ANY INFOMRATION FROM THE OLD CODE’S USER WARNING, INSTRUCTIONS OR COMMENTS -MAKE SURE TO CHECK THE FLAG BOX IF NEEDED -CLICK “SAVE”

9. - SOMETIMES YOU MAY HAVE A HEALTH CONDTION THAT IS NOT IN THE ICD-10 DATA BASE IN INFINITE CAMPUS

10. - GO TO ONE OF THE PROVIDED WEBSITES WITH ICD-10 CROSSWALKS TO LOOK UP THE CORRECT ICD- 10 CODE

11. -CLICK ON SYSTEM ADMIN -HEALTH -CONDITION LIST

12. - CLICK ON NEW

13. -ENTER THE CORRECT ICD- 10 CODE -DESCRIPTION -AND CHECK “ACTIVE” AND FLAGABLE IF NEEDED -FINALLY CLICK SAVE

14. HEALTH CONDITION FLAGS WHEN INFINITE CAMPUS RAN THE CONVERSION TO ICD-10, FOR SOME REASON, ALL HEALTH CONDITIONS WERE NOT MADE FLAGGABLE YOU MAY NEED TO GO INTO THE INDIVIDUAL HEALTH CONDITION UNDER SYSTEM ADMINISTRATION AND FLAG THE HEALTH CONDITION. TO DO THIS, PLEASE COMPLETE THE FOLLOWING STEPS:

15. -CLICK ON SYSTEM ADMIN -HEALTH -CONDITION LIST

16. - CHOOSE THE HEALTH CONDITION YOU WOULD LIKE TO FLAG

17. - CHECK FLAGABLE - CLICK SAVE

18. CLEANING UP YOUR DISTRICT DATA RUN AD HOC REPORT COPY OF RECOMMENDED ICD-10 CODES LIST OF ICD-10 CROSSWALKS FOCUS ON THE 8 HIGHLIGHTED HEALTH CONDITIONS FIRST, THEN FOCUS ON CLEANING UP THE REMAINDER

19. REPORTS TO RUN MONTHLY IMMUNIZATION CERTIFICATE SCREENING COMPLIANCE

20. END OF THE YEAR REPORTING SCHOOL HEALTH DATA WILL BE PULLED BY KDE ON JUNE 1 ST, 2016. PLEASE REVIEW ALL HEALTH DATA AT THE END OF THE SCHOOL YEAR BEFORE THE DATA PULL

21. IMMUNIZATION CERTIFICATE THIS IS THE BEST REPORT TO HELP YOU KEEP UP TO DATE ON STUDENT IMMUNIZATION STATUS THE ONLY INFORMATION THAT KDE COLLECTS REGARDING IMMUNIZATIONS IS CERTIFICATE DATE, EXPIRATION DATE AND CERTIFICATE TYPE

22. IMMUNIZATION COMPLIANCE IMMUNIZATION COMPLIANCE IS NOT MONITORED OR REQUIRED FOR KDE REPORTING. IMMUNIZATION COMPLIANCE RULES ARE NOT UP TO DATE IN INFINITE CAMPUS, THEREFORE, DO NOT USE THIS AS A GUIDE THE REASON WE SUGGEST THAT DISTRICTS ENTER INDIVIDUAL IMMUNIZATIONS IS TO MAKE THE COMPLETION OF THE YEARLY DIVISION OF PUBLIC HEALTH IMMUNIZATION SURVEY MUCH EASIER.

24. HEALTH SCREENING COMPLIANCE THIS REPORT WILL SHOW YOU WHO HAS OR DOES NOT HAVE HEALTH SCREENINGS RUNNING THIS REPORT MONTHLY WILL ALLOW YOU TO DETERMINE WHO IS STILL MISSING REQUIRED HEALTH SCREENINGS

25. IN THE INDEX TAB, GO TO HEALTH, REPORTS, HEALTH SCREENING COMPLIANCE

26. -CHOOSE THE SCREENINGS YOU WANT TO SEARCH FOR -CLICK “GENERATE REPORT”

28. TROUBLESHOOTING INFINITE CAMPUS IS VERY “PICKY” ABOUT HOW THE SCREENINGS ARE ENTERED. IF CERTAIN BOXES ARE COMPLETED, IT WILL NOT BE COUNTED AS COMPLETED AND COMPLIANT

29. - THE “TYPE” BOX IS NOT COMPLETED, THEREFORE IT WON’T BE COUNTED BY IC

30. VISION EXAM/SCREENING

31. DENTAL EXAM/SCREENING

32. HEARING SCREENING

33. QUESTIONS????? -Call or email: Angie McDonald phone: (502) 564-5279 Ext. 4430 email: angela.mcdonald@education.ky.govangela.mcdonald@education.ky.gov Samantha Engstrom phone: (502) 564-5279 Ext. email: samantha.engstrom@education.ky.govsamantha.engstrom@education.ky.gov