1. The PBE Process What is a PBE?

2. P reliminary B udget E stimate University Facilities will work with you to assess your needs, determine the scope of work and create a preliminary budget estimate (PBE)

3. How do I begin? The Facility/Business Manager for a Department/Unit may initiate the PBE process by contacting University Facilities via email projects@drexel.edu

4. Email to: projects@drexel.edu Project Location Brief Description Your Contact Information

5. The PBE Process What happens next?

6. PBE # assigned Designer/Engineer assigned Initial meeting held Feasibility review completed Programming & design scope developed PBE document is prepared

7. Which Includes… Coordination of interior design services (FF&E) Environmental Health and Safety (EH&S) Outside estimators MEP/FP IRT Public Safety Housekeeping Moving Maintenance And other participants as required.

8. The PBE is sent to the requestor for approval & funding. Once funded, the project can be implemented.

9. The PBE Process What are the results?

14. Facilities Management Drexel University

15. Programs Shipping & Receiving Campus Moves Event Preparation Shuttle Service / Bus Transportation Recycling Services Fleet & Vehicle Maintenance

16. Campus Maintenance Maintenance Operation / Shops Mechanical & Operation System Custodial Services Ground Services Snow & Ice Removals Solid Waste Removals

17. Shipping & Receiving Shipping & Receiving receives 800 to 2,400 parcels a day Material Deliveries Parcels, Freight, and Project Building Material Parcels and small freight delivered daily Freight Commercial Vehicle for Deliveries Project Material / Deliver and Install Delivery Process / Tack Pad Receipt System

18. Campus Moves Furniture or bulk material moves Moves that are not preformed by Facilities Management: One Drexel Plaza, Creese Student Center, MacAlister Hall, Daskalakis Athletic Center, and Residence Halls (UNICCO) Event Preparation 215 895 2520 www.drexel.edu/eventservices

19. Shuttle Service / Transportation Transportation Bulk Material Package Deliveries Off Campus Transportation Bus Charters Campus Bus Services Disability Services

20. Recycling Service Paper Cardboard Toner & Printer Cartridges Glass / Metal Cans Furniture Hazardous Waste Recycling

21. Work Order System Yardi System Inc. Facilities Management Extension #1700 Email facilities@drexel.edu Facilities Management Web Page Maintenance / Custodial Request Union Labor (Teamsters Local 115)

22. University Procurement 215-895-2876 Fax 215-895-2877 Joe Campbell – 215-895-2807 Anna Griffin – 6432 Charlene Rice – 2921 James Davis – 6430 Carmen Spears – 2780 Una Massenburg – 6433 Michele Arias-Ramos 6431 Kathleen Maertzig – 5847 Debbie Rizzo – 6132

23. Goal To assist faculty and staff in obtaining timely, high quality products and services at the best price. Stay in line with standards to develop leverage with manufacturers for deeper discounts.

24. Preferred Furniture Vendors Alpha Bellia Corporate Facilities Inc.(CFI) Covington Educational Furniture Solutions (EFS) Pomerantz WB Mason Wright Line VWR Fisher

25. Bid/Quote Requirement Contact Procurement/Vendor Orders in excess of $2,500 but less than $5,000 require 1 additional quote Orders in excess of $5,000 require three(3) written quotes including 1 from chosen vendor. Installation charge should be indicated on quote as a separate item Exceptions Additional quotes are not required for orders under $5,000 if using our preferred vendors Additional quotes are not required if products are on a higher education contract (E&I, US Communities)

26. Furniture Closeout Form Name of vendor your order was placed with? When did you place your order? Was delivery of products on time? Were you satisfied with the installation? Would you order from this company again?

27. Questions ?