1. Tulane University - Office of Environmental Health & Safety (OEHS) DEPARTMENTAL SAFETY REPRESENTATIVE (DSR) EXPECTATIONS Information For Tulane Employees on the Departmental Safety Representative Program January 2012

2. Tulane University - Office of Environmental Health & Safety (OEHS) DSR EXPECTATIONS Objectives –Know categories of DSRs –Know responsibilities to include annual and /or quarterly expectations as per category –Know how to coordinate safety training to staff –Know how to document training and other responsibilities –Know how to access the OEHS website

3. PROGRAM DEVELOPMENT Tulane University has adopted the EHS Compliance Management System which includes the following: –EHS Policy Committee –EHS Operations Committee –Office of Environmental Health & Safety (OEHS) –Committees (such as Radiation Safety, Institutional Biosafety, Emergency Operations, Control of Occupational Exposure) –DSRs Each “unit” head (such as department, section, etc.) is asked to appoint at least one DSR. DSR acts as liaison between OEHS & unit. Tulane University - Office of Environmental Health & Safety (OEHS)

4. PROGRAM DEVELOPMENT Multiple DSRs should be considered per unit based upon –Categories If a department has both offices and laboratories. –Campus –Work areas If a department has work areas at multiple campuses or locations, then several DSRs should be selected. Decision is at the discretion of the supervisor or department head. Tulane University - Office of Environmental Health & Safety (OEHS)

5. CATEGORIES OF DSRs LABS FACILITIES OFFICES Categories are based upon hazardous material usage and operations.

6. Tulane University - Office of Environmental Health & Safety (OEHS) DSR EXPECTATIONS QUARTERLY Attend scheduled meetings with OEHS on selected safety topics Have unit personnel review quarterly safety topics, as required (either by in-service training session, handouts, meetings with unit personnel, online, etc.) Send documentation to OEHS that topic was reviewed either by quizzes, training record forms, or completion of online training modules.

7. Tulane University - Office of Environmental Health & Safety (OEHS) DSR EXPECTATIONS QUARTERLY Coordinate quarterly inspections for your unit –As required by the Louisiana State Worker’s Compensation law –Supervisors are ultimately responsible for inspections. –It is recommended that the appropriate health & safety inspection forms be used. –For copies of the available inspection forms, go to: http://tulane.edu/oehs/training/dsrs.cfm –You may also create your own form noting hazards in your area & how/when items will be corrected.

8. DSR EXPECTATIONS –Send completed forms to L. Mayer – OEHS via campus mail (TW16), fax (504-988-1693), email (lmayer@tulane.edu), hand deliver to one of the OEHS offices, or bring to DSR meetings.lmayer@tulane.edu –Receipt of the reports is entered into the DSR database. –A copy of each report is then given to the appropriate OEHS staff member responsible for the area for their review and file. –Keep a copy for your files. Tulane University - Office of Environmental Health & Safety (OEHS)

9. DSR EXPECTATIONS Address unsafe conditions or practices within your unit Report your concern or action to your supervisor, as needed. Contact OEHS – 988-5486 (TUHSC), 865-5307 (Uptown), or extension 6653 (TNPRC) with questions or concerns involving unsafe conditions or practices.

10. DSR EXPECTATIONS If there are identified concerns, OEHS will respond by –Contacting the appropriate departmental head or supervisor –Surveying the work area –Taking pictures, as needed –Initiating and distributing a written report –Requesting follow up Tulane University - Office of Environmental Health & Safety (OEHS)

11. DSR EXPECTATIONS Act as a liaison between unit and OEHS –OEHS staff will contact the DSR for Complaints Addressing issues or concerns When surveying or inspecting a work area Questions or information involving health and safety in your work area Tulane University - Office of Environmental Health & Safety (OEHS)

12. DSR EXPECTATIONS Emergency Response –Emergencies and Drills Assist with evacuation of your work area Account for evacuation of personnel in assembly area Tulane University - Office of Environmental Health & Safety (OEHS)

13. DSR EXPECTATIONS (LABS & FACILITIES) Annually Ensure access to Material Safety Data Sheets (MSDSs) –Obtain MSDSs from the OEHS website or contact OEHS As applicable, ensure unit submits to OEHS copies of completed safety paperwork: –For OEHS lab safety paperwork, go to: http://tulane.edu/oehs/safety/labsafetypaperforms.cfm http://tulane.edu/oehs/safety/labsafetypaperforms.cfm

14. Tulane University - Office of Environmental Health & Safety (OEHS) DSR EXPECTATIONS (LABS & FACILITIES) Paperwork to be submitted annually to OEHS: (http://tulane.edu/oehs/upload/PPMFullWebA.pdf, go to Appendix E for Forms List Numeric)http://tulane.edu/oehs/upload/PPMFullWebA.pdf –Hazardous Chemicals Inventory Form 06F - OEHS –Personal Protective Equipment (PPE) Assessment Form 11F – OEHS –Respiratory Hazard Assessment Form 19F - OEHS –Laboratory Safety packets Distributed annually by Pam Fatland - OEHS

15. Tulane University - Office of Environmental Health & Safety (OEHS) DSR EXPECTATIONS (LABS & FACILITIES) Act as a liaison between OEHS, Facilities Services, and unit –In laboratory/facility renovation or close-out –Removal or disposal of equipment which housed hazardous materials

16. Tulane University - Office of Environmental Health & Safety (OEHS) DEPARTMENTAL SAFETY REPRESENTATIVES Ensure unit members receive the required health & safety training using material provided by OEHS or by approved others Training methods: –Use training materials distributed at DSR meetings DSR provides classroom training. DSR discusses at a unit meeting with personnel.

17. Tulane University - Office of Environmental Health & Safety (OEHS) DEPARTMENTAL SAFETY REPRESENTATIVES Training methods (cont’d): –Use on-line training PowerPoint presentations with quiz Available at http://tulane.edu/oehs/training/dsrs.cfmhttp://tulane.edu/oehs/training/dsrs.cfm Must successfully complete quiz at end of presentation –Click on Proceed to Quiz box at the bottom right hand corner of the last slide

18. DEPARTMENTAL SAFETY REPRESENTATIVES Training methods (cont’d): –Use other approved training materials Developed by DSR, department, or speaker –Use outside training companies Forklift Training Shipping Infectious Substances (OEHS staff) Tulane University - Office of Environmental Health & Safety (OEHS)

19. DEPARTMENTAL SAFETY REPRESENTATIVES Training Documentation Methods –Ensure that personnel complete the quizzes when completing on-line training modules –Submit hardcopies of online quizzes Send originals to L. Mayer – OEHS –Use one of the training acknowledgement forms at http://tulane.edu/oehs/training/trainingdocumentation.cfm Either individual or group Send to L. Mayer - OEHS

20. Tulane University - Office of Environmental Health & Safety (OEHS) OFFICE OF ENVIRONMENTAL HEALTH & SAFETY WEBSITE The following is the OEHS website which is a great resource tool for health and safety information: http://tulane.edu/oehs/

21. Tulane University Office of Environmental Health & Safety (OEHS) Pam Fatland / Louis Mayer (504) 988-2800 / (504) 988-2447 pfatlan@tulane.edu / lmayer@tulane.edu pfatlan@tulane.edulmayer@tulane.edu Proceed to Quiz