1. AIDA is co-funded by the European Commission within the Framework Programme 7 Capacities Specific Programme, Grant Agreement 262025 L. Serin CNRS/IN2P3 AIDA First Annual Meeting 1 AIDA status Key events in 2011 Organization aspects Scientific aspects Milestones/deliverables Resource utilization Periodic reporting schedule Conclusion

2. L. Serin CNRS/IN2P3 AIDA First Annual Meeting 2 AIDA key events in 2011 AIDA officially started on 2011 Feb 1 st with kick-off meeting at CERN on Feb 16-18 th  set up organization and clarify activities AIDA internal consortium has been implemented Pre-financing has been delivered in May-June 2011 Some first milestones/deliverables already achieved First Interim Activity report in March 2011 (to be approved at Governing Board meeting this afternoon) First annual meeting at DESY in March 2012

3. AIDA organization WP1: Project management and communication Laurent Serin, LAL-CNRS (scientific coordinator) Ties Benhke, DESY & Paul Soler, Glasgow university, (scientific deputy coordinators) Svet Stavrev, CERN (administrative coordinator) NetworkingTransnational accessJoint research WP2: Common software tools (Frank Gaede, DESY, Pere Mato, CERN) WP3: Microelectronics and interconnection technology (Hans- Gunter Moser, MPG, Valerio Re, UNIBG) WP4: Relation with industry (Jean Marie Le Goff, CERN) WP5: Transnational access DESY (Ingrid Gregor, DESY) WP6: Transnational access CERN (Horst Breuker, CERN) WP7: Transnational access European irradiation facilities (Marko Mikuz, JSI) WP8: Improvement and equipment of irradiation and test beamlines (Michael Moll, CERN) WP9: Advanced infrastructure for detector R&D (Marcel Vos, IFIC Valencia, Vincent Boudry, LLR-CNRS) Monthly meeting to follow projects and solve issues (technical/administrative) User Selection Panel meeting in Sept 2011 : refined procedures + I. Vila, Governing Board chairman Meeting every three months : monitor WP scientific activities : milestones, deliverables, reports….

4. AIDA organization WP1: Project management and communication Laurent Serin, LAL-CNRS (scientific coordinator) Ties Benhke, DESY & Paul Soler, Glasgow university, (scientific deputy coordinators) Svet Stavrev, CERN (administrative coordinator) NetworkingTransnational accessJoint research WP2: Common software tools (Frank Gaede, DESY, Pere Mato, CERN) WP3: Microelectronics and interconnection technology (Hans- Gunter Moser, MPG, Valerio Re, UNIBG) WP4: Relation with industry (Jean Marie Le Goff, CERN) WP5: Transnational access DESY (Ingrid Gregor, DESY) WP6: Transnational access CERN (Horst Breuker, CERN) WP7: Transnational access European irradiation facilities (Marko Mikuz, JSI) WP8: Improvement and equipment of irradiation and test beamlines (Michael Moll, CERN) (G. Mazzitelli, LNF-INFN) WP9: Advanced infrastructure for detector R&D (Marcel Vos, IFIC Valencia, Vincent Boudry, LLR-CNRS) Monthly meeting to follow projects and solve issues (technical/administrative) User Selection Panel meeting in Sept 2011 : refined procedures + I. Vila, Governing Board chairman Meeting every three months : monitor WP scientific activities : milestones, deliverables, reports….

5. L. Serin CNRS/IN2P3 AIDA First Annual Meeting 5 AIDA advisory committee Composition : (endorsed at previous GB meeting) A. Bross (Fermilab) M. Danilov (ITEP Moscow) G. Hall (Imperial college) J. Harvey (CERN) J. Jaros (SLAC) P. Jenni (CERN) First meeting in last September to introduce AIDA goals and organization Short meeting to discuss progress last evening : report from AC this morning

6. L. Serin CNRS/IN2P3 AIDA First Annual Meeting 6 Management issues Task leaders have been identified in each WP in collaboration with WP coordinators. Identify the need of a co-coordinator with M. Moll to lead the numerous WP8 activities (  G. Mazzitelli today) Availability of suitable man-power at RAL for WP4 activity  in agreement with RAL, discharge them from this commitment and reallocate EC funding to CERN (to be used for WP4 workshop) C. Parkes moving from Glasgow to Manchester  Transfer some of the Glasgow commitments to Manchester with some EC funding : Manchester new AIDA full partner Discuss new associate partner (Rudjer Boskovic Institute, Croatia)

7. L. Serin CNRS/IN2P3 AIDA First Annual Meeting 7 Interim Activity Report Efficient feedback of all WP coordinators, task leaders and Institute representatives (only two missing) A few comments received and implemented. Document to be approved this afternoon Basis document to be used for first periodic report to EC (July 2012)

8. L. Serin CNRS/IN2P3 AIDA First Annual Meeting 8 Scientific activities (I) Scientific activities had various starting/learning phases : -Some activities well established : continuation of EUDET or based on existing proto-collaboration (mainly WP9, and WP2)  Good but need to move further within AIDA framework (meeting in indico, scientific notes, reports…) - Some other activities need more time to build a new community across existing projects (all LHC experiments, LC projects,….) (WP3, WP4, WP8.4,5, WP9.3)  All activities successfully started -Trans-National Access facilities : going well  no users support requested on site for irradiation, only components sent. Need to review for KIT/JSI sharing between users support/local support and beam irradiation allocation

9. L. Serin CNRS/IN2P3 AIDA First Annual Meeting 9 Scientific activities (II)

10. L. Serin CNRS/IN2P3 AIDA First Annual Meeting 10 Scientific activities (II) Next topic : micro electronics interconnection

11. L. Serin CNRS/IN2P3 AIDA First Annual Meeting 11 Scientific activities (III) Red : academic Blue industry Link show the number of co- publication Also on patents Can make combination of medipix+timepix+bump bonding MEDIPIX Development of a tool to provide follow-up WP4 workshop activity  Snapshot of a given technology, main actors (academic, industry), main links between them, patents…

12. L. Serin CNRS/IN2P3 AIDA First Annual Meeting 12 Scientific activities (IV)

13. L. Serin CNRS/IN2P3 AIDA First Annual Meeting 13 Deliverables Reminder of the procedure : Deliverable should be ready at the delivery date (1 st of Month X)  if you anticipate any delay, please inform WP coordinators & management as soon as possible. Report should be validated at delivery date + 1 month  document needs to be available to management (steering) 2 (1) weeks before deadline Decision on minor delays taken by management/steering Major delays would need endorsement by Governing Board meeting M1 - M128 M13-M246 M25-M367 M37-M4833

14. L. Serin CNRS/IN2P3 AIDA First Annual Meeting 14 Deliverables

15. L. Serin CNRS/IN2P3 AIDA First Annual Meeting 15 Deliverables Year 2 To be commented during WP summaries

16. L. Serin CNRS/IN2P3 AIDA First Annual Meeting 16 Milestones Reminder of the procedure : Email should be sent to the Management at the date of the milestone to validate or no the milestone with a few lines of explanation Written report is not mandatory, but supporting AIDA document/notes would be welcome. They can be released in the month following the milestone M1 - M128 M13-M2411 M25-M3615 M37-M4810

17. L. Serin CNRS/IN2P3 AIDA First Annual Meeting 17 Milestones in year 1 All achieved successfully

18. L. Serin CNRS/IN2P3 AIDA First Annual Meeting 18 Milestones in year 2

19. 19 EU payments for AIDA Pre-financing = 60 %, of which 5% withheld (for FP7 Guarantee Fund, to be reimbursed at the end) Effective pre-financing = 55% of the 8 M€ of which 60% (33% of the total EC funding) was paid to each participant (pro-rata to project share) at the start and the other 40% should be distributed after the 1st Annual GB meeting Second EC payment: at M18 + 2 + 3 (reimbursement of costs for the first Reporting Period) ~ 30% assuming uniform spending profile, (limited by 85% of the 8 M€) Third EC payment (limited by 85% of the 8 M€): at M36 + 2 + 3 ~ 0% Final EC payment (10% + 5%) – after the Final Report is approved M1M18 1st Reporting Period 55% 30% M36 2nd Reporting Period M24M48 3rd Reporting Period 0% M42 10% M3 5% AIDA Governing Board meeting, 30 Mar 2012

20. 20 Normalized full costs (including matching funds and overheads) WP3 (under-spending), where the first year was focused on the definition of the programme of work, and most activities will start as of Y2; WP4 (over-spending), where more man-power than foreseen will be used; WP7 (over-spending), where more local staff has been necessary. AIDA Governing Board meeting, 30 Mar 2012 Use of resource in Y1

21. L. Serin CNRS/IN2P3 AIDA First Annual Meeting 21 Use of resource in Y1 Detailed per participant in the Interim Activity Report Discussion has be done with partner when observed under/over spending resource Proposal for last 40 % of pre-financing will be presented at Governing Board meeting. To be endorsed through electronics vote

22. 22 AIDA Governing Board meeting, 30 Mar 2012 WP Periodic Report for P1 WP Coordinators assemble and send to the Coordination Office the P1 Periodic Reports for their WP by 31 August 2012. Interim Activity Report from M12  9 The Coordination Office prepares the P1 Project Periodic Report, send it to the StCom for approval by 20 Sept 2012 and then the report should be submitted to the EC by 30 Sept 2012. StComEC Task Coordinators use the annual Interim Activity Report (M12) and produce a P1 Periodic Report for their task by 31 July 2012. Project Periodic Report for P1 (S&T sections) Scientific reporting for P1 GB

23. 23 AIDA Governing Board meeting, 30 Mar 2012 Draft Periodic Report for P1 (financial section) all beneficiaries EC 37 Financial Statements (Form C) + Consolidated man-power and total budget utilisation for P1 (per WP and partner). 37 Resource Justifications (for the costs reported on the Form C) + IRUS for P1 from partner 1 IRUS for P1 from partner n IRUS for P1 from partner 37 Each beneficiary to provide the official financial reports for P1 (fraction of the full costs!) by 10 September 2012 Produced by Coordination Office by 20 September 2012 P1 Periodic Report should be sent to the EC by 30 September 2012 Each beneficiary to provide the Resource Utilisation Summary (full costs) for P1 by 30 August 2012 Produced by Coordination Office Financial reporting for P1

24. L. Serin CNRS/IN2P3 AIDA First Annual Meeting 24 Meeting/documentation A lot of work achieved this first year but : -Need a better use of AIDA Indico to record meetings (WP9 !). If meeting is organized under other project, please link it to AIDA -Documentation/internal notes : only a few ones in 2011. - Publication/conference proceedings: please add statement about AIDA support (standard sentence is existing), and upload/link the paper to AIDA -Lively AIDA web site only possible if you provide photo, information, workshop announcement….. We need to improve it !

25. L. Serin CNRS/IN2P3 AIDA First Annual Meeting 25 Conclusion Successful WP4 workshop (>80 participants, feedback is needed), and tutorial with excellent talks from P. Collins, D. Eckstein & H. Graafsma) (>35 participants) More than 120 participants to the meeting Many presentations and all activities now started Excellent collaborative atmosphere. Minor delays on some deliverables or resource utilization but only due to low start-up First periodic report this summer is a critical step in our project

26. L. Serin CNRS/IN2P3 AIDA First Annual Meeting 26 Acknowledgments I was invited to present AIDA at the last EUDET annual meeting end 2010, so DESY was a natural place to hold our first meeting. Thanks a lot to DESY and the organization’s team : Natalia, Katje, Andrea & Ties (DESY) Catherine & Marie Laure (CERN) Thanks a lot to attend the meeting, especially our Advisory Committee members Special thanks also to Kate Kahle (CERN) which is now moving to another activity at CERN : she was a key element of the project since the proposal, and was a pleasure to collaborate with her