1. Conducting, Analyzing and Using Point-in-Time Counts Point-in-Time Counts Presented By: Matthew D. Simmonds, Simtech Solutions Inc. NAEH Annual Conference 2009 July 30, 2009

2. Overview Community InformationCommunity Information Collection ToolsCollection Tools Getting More than the MinimumGetting More than the Minimum Trend Analysis & ForecastingTrend Analysis & Forecasting Peer to Peer BenchmarkingPeer to Peer Benchmarking PIT Counts Vs. Housing CountsPIT Counts Vs. Housing Counts Policy & Funding Impacts of PIT AnalysisPolicy & Funding Impacts of PIT Analysis Next StepsNext Steps NAEH Conference July 30, 2009

3. Community Information CoC Description - Quincy-Weymouth Point in Time Count – As of January 30 th 2008, 256 persons were homeless Quincy Median Income - $55,113* General Population Count - 142,013** CoC Description - Brockton-Plymouth Point in Time Count – As of January 30 th 2008, 645 persons were homeless Median Income - $71,113* General Population Count – 494,000* Source: * US Census ACS Survey, 2007 ** US Census 2000 NAEH Conference July 30, 2009

4. Collection Tools: Microsoft Excel oExcel tools allowed for generation of Chart K within 1 day. oSimple process helped persuade agencies to implement a successful “dry run” count. oExcel enables us to collect data from non-HUD funded agencies. oServes as an effective auditing tool of our HMIS data. NAEH Conference July 30, 2009

5. Collection Tools: Microsoft Excel NAEH Conference July 30, 2009

6. Collection Tools: Google Maps Point in Time Street Count Map for January 30, 2008 oMapping prior contact sites allows for better coverage. oOverlays help prevent double counting. NAEH Conference July 30, 2009

7. Collection Tools: Secure Web App NAEH Conference July 30, 2009 oWeb based collection of counts puts ownership of data on each program. oCentral intake of counts decreases time to compile totals. oNOTE: Services only programs need to have client records unduplicated.

8. Collection Approach – Dry Run NAEH Conference July 30, 2009

9. Community Defined PIT Report NAEH Conference July 30, 2009

10. Qualitative Analysis NAEH Conference July 30, 2009 n=38 Source: Michele Wakin, PhD

11. South Shore - Homeless Individuals NAEH Conference July 30, 2009 2007 Capacity Emergency=168 Transitional=138 Total = 306 beds

12. Homeless Individuals in New England (2005 to 2009) NAEH Conference July 30, 2009

13. Massachusetts Individual Homelessness 2005 to 2009 2007 Housing Inventory Emergency = 2900 Transitional = 3905 Total = 6805 NAEH Conference July 30, 2009

14. Maine Individual Homelessness 2005 to 2009 2007 Housing Inventory Emergency = 576 Transitional = 1367 Total = 1943 NAEH Conference July 30, 2009

15. Vermont Individual Homelessness 2005 to 2009 2007 Housing Inventory Emergency = 284 Transitional = 157 Total = 441 NAEH Conference July 29, 2009

16. New Hampshire Individual Homelessness 2005 to 2009 2007 Housing Inventory Emergency = 358 Transitional = 285 Total = 643 NAEH Conference July 29, 2009

17. Connecticut Individual Homelessness 2005 to 2009 2007 Housing Inventory Emergency = 1273 Transitional = 920 Total = 2193 NAEH Conference July 29, 2009

18. Rhode Island Individual Homelessness 2005 to 2009 2007 Housing Inventory Emergency = 397 Transitional = 240 Total = 637 NAEH Conference July 29, 2009

19. New England Regional HMIS PIT Count 2005-2009 2005 and 2006 data gathered from HUDHRE.info HUDHRE.info 2007 to 2009 gathered by state contacts: VT – Kim Woolaver NH– Linda Newell ME – Doug Barley MA – Pat Walsh, Elaine Frawley, Bill Silvestri, Paula Newcomb & Matt Simmonds RI– Eric Hirsch CT –Natalie Matthews Data entered into AgencyDash.com for reporting. AgencyDash.com NAEH Conference July 30, 2009

20. Overall Limitations of the Data Different counting methods Different collection dates Unanswered often shown as zeros Number of adults not captured in Chart K Missing unsheltered subpopulation data for 87 out of 214 counts n = 214 out of a potential 215 NAEH Conference July 30, 2009

21. Limitations of Data by Year 2005 1 CoC had provided data for the entire year and used HMIS to generate a more accurate estimate. 2006 6 CoCs did not do a count in 2006 and used 2005 data. 2 CoCs did not report any Households with Dependent Children but had people in these households. Divided by 3.3 to derive number of households. 2009 Missing data for 1 non-participating CoC. Compiled data as it was reported in their annual census report to get full coverage. annual census reportannual census report Missing program type breakdown for 1 state. Pro-rated based on weighted averages from 2005 to 2008. Pro-rated Missing chronic figures for 16 out of 43 CoCs. NAEH Conference July 30, 2009

22. Source: 2005 to 2009 Point in Time Counts NAEH Conference July 30, 2009

24. Daily Census Trends Source: AgencyDash.com – Daily Bed and Meal Census July 1 2008 to Jan 31 2009 2009 NAEH Conference July 29, 2009

25. SOURCE: AgencyDash.com and Wunderground.com NAEH Conference July 30, 2009 Census Vs. Temps - Brockton

26. SOURCE: AgencyDash.com and Wunderground.com NAEH Conference July 30, 2009 Census Vs. Temps - Quincy

27. Trend Analysis – PIT Data vs. Housing Units 2+ years ahead of pace on the 10 year plan goal to build up 100-120 housing units for the chronically homeless with 52 new units Quincy beats housing goal: City reports 20% drop in chronic homelessnessQuincy beats housing goal: City reports 20% drop in chronic homelessness (Source Patriot Ledger) Quincy beats housing goal: City reports 20% drop in chronic homelessness oWe are now seeing more vets than ever. more vets than evermore vets than ever NAEH Conference July 30, 2009

28. MHSA Medicaid Cost Savings for Chronically Homeless Placed in Housing NAEH Conference July 30, 2009

29. Share the Outcomes NAEH Conference July 30, 2009

30. Homeless Families in Brockton, MA 2009 Capacity = 162 Units NAEH Conference July 30, 2009

31. Homeless Families in New England (2005 to 2009) NAEH Conference July 30, 2009

32. Massachusetts Family Homelessness 2005 to 2009 2007 Housing Inventory Emergency = 1762 Transitional = 937 Total = 2699 NAEH Conference July 30, 2009

33. Maine Family Homelessness 2005 to 2009 2007 Housing Inventory Emergency = 117 Transitional = 477 Total = 594 NAEH Conference July 30, 2009

34. Vermont Family Homelessness 2005 to 2009 2007 Housing Inventory Emergency = 71 Transitional = 73 Total = 144 NAEH Conference July 30, 2009

35. New Hampshire Family Homelessness 2005 to 2009 2007 Housing Inventory Emergency = 126 Transitional = 189 Total = 315 NAEH Conference July 29, 2009

36. Connecticut Family Homelessness 2005 to 2009 2007 Housing Inventory Emergency = 307 Transitional = 229 Total = 536 NAEH Conference July 29, 2009

37. Rhode Island Family Homelessness 2005 to 2009 2007 Housing Inventory Emergency = 80 Transitional = 146 Total = 226 NAEH Conference July 29, 2009

38. 38 Origination Mapping NAEH Conference July 30, 2009

39. Student Transportation Costs SOURCE: Mass. Dept. Of Education 2007-2008 School Year NAEH Conference July 30, 2009

40. SOURCE: BEACON 40 Emergency Family Homelessness in Massachusetts NAEH Conference July 29, 2009

41. Next Steps for the PIT Counts Work towards more consistent methodologies for collection and reporting of PIT data across regions. Audit HMIS against PIT and HIC data Align work with Homelessness PULSE project where feasible NAEH Conference July 30, 2009

42. Next Steps for Innovation Use findings to help leverage new resources to fuel innovation Push for more local influence on placements Move towards a no-wrong door model Implement a uniform needs pre-assessment Change focus towards triage and diversion Strive for collaboration and coordinated case management NAEH Conference July 30, 2009