1. Windsor High School Wall of Fame Bob Hingston, CAA National AD Conference Orlando Florida- 2010

2. Why a Wall of Fame? Promote the Athletic Program Promote the Athletic Program Honor the past success of your program Honor the past success of your program Teach your students the program’s history Teach your students the program’s history Bring the community together Bring the community together Promote a school strength Promote a school strength

3. Positive Outcomes Good P.R. for program Good P.R. for program Reconnecting alumni with school Reconnecting alumni with school WHS gift by alum who was honored WHS gift by alum who was honored Revenue by increased attendance on Induction Day Revenue by increased attendance on Induction Day Revenue to community with people coming to Town for the event Revenue to community with people coming to Town for the event

4. Conception of Idea Workshop taken at National Conference Workshop taken at National Conference Inquiries from people (Press and community people) Why don’t you have one?? Inquiries from people (Press and community people) Why don’t you have one??

5. Formation of Committee Developing of by-laws and guidelines for program Developing of by-laws and guidelines for program Developing of by-laws and guidelines for program Developing of by-laws and guidelines for program Selection of committee- make up members Selection of committee- make up members Community member, faculty, student, alumni, administration, school board, at-large Community member, faculty, student, alumni, administration, school board, at-large AD is the continuing member to provide continuity AD is the continuing member to provide continuity

6. Selection Process Who qualifies? Who qualifies? Have solid criteria, important for integrity of program Have solid criteria, important for integrity of program Categories- athlete, coach & contributors Categories- athlete, coach & contributors Athletes- must be out of school 5 years minimum Athletes- must be out of school 5 years minimum Coaches- should be retired Coaches- should be retired Who can nominate & how to nominate? Who can nominate & how to nominate? Who reviews applications? Who reviews applications? Voting criteria and numbers chosen each year Voting criteria and numbers chosen each year

7. Timeline January- opening and publicizing nominations January- opening and publicizing nominations Early May- closing of applications Early May- closing of applications June- review and make selections June- review and make selections Graduation time- announce Inductees & date of event Graduation time- announce Inductees & date of event Early August- start planning WOF events Early August- start planning WOF events Reception Reception Homecoming day activities Homecoming day activities Banquet/Induction ceremony Banquet/Induction ceremony

8. Information for Nominees Send out nomination letter Send out nomination letter Request Bio information for program Request Bio information for program Invite to Homecoming Events Invite to Homecoming Events Provide informational letter Provide informational letter Lodging Lodging Parking Parking Weekend timeline of events Weekend timeline of events Banquet details Banquet details

9. Publicity Announce events on school & athletic website Announce events on school & athletic website Advertize in local papers Advertize in local papers Local access T.V. Local access T.V. Posters in school & community Posters in school & community Alumni newsletters Alumni newsletters

10. Banquet Details Accumulate Guest list for dinner Accumulate Guest list for dinner Inductee & guest are free Inductee & guest are free Need total number for caterer and other purchases Need total number for caterer and other purchases Develop Budget Develop Budget Awards Awards Meal Meal Decorations Decorations Rentals Rentals Hall Hall

11. Meal Prep. Hire caterer Hire caterer If able to hire all the work out will make it easier If able to hire all the work out will make it easier Put together menu Put together menu Who will provide what? Who will provide what? Work with food service at school Work with food service at school This can help with saving money purchasing food This can help with saving money purchasing food Decide responsibilities of purchasing Decide responsibilities of purchasing

12. Organize Reception Held the night before induction- social event Held the night before induction- social event Must be held off campus if desire adult beverages Must be held off campus if desire adult beverages Procure hall location Procure hall location Look for place close by with nice atmosphere Look for place close by with nice atmosphere Cash bar, appetizers Cash bar, appetizers School memorabilia School memorabilia Have old pictures, scrapbooks, year books available Have old pictures, scrapbooks, year books available Who is invited and notification Who is invited and notification

13. Organize Banquet Volunteers Have coaches help with organizing student-athletes Set-up of hall crew (tables, chairs, etc.) Set-up of hall crew (tables, chairs, etc.) Decorating committee Decorating committee Break-down & cleanup Break-down & cleanup Student wait staff Student wait staff Kitchen helpers Kitchen helpers Greeters and ticket takers Greeters and ticket takers Tour guides if needed Tour guides if needed

14. Banquet Prep Donation letters to businesses & civic groups Donation letters to businesses & civic groups Programs for event Programs for event Name tags Name tags Tickets Tickets Decorations Decorations Historical photos (from yearbooks, scrapbooks) Historical photos (from yearbooks, scrapbooks) Ordering of plaques for individuals and wall Ordering of plaques for individuals and wall

15. Banquet Prep cont. Table decorations Table decorations Balloons, center pieces, corsages Balloons, center pieces, corsages Hall set-up Hall set-up Music, microphone Music, microphone Wall set-up (custodial staff) Wall set-up (custodial staff) Videographer & photographer Videographer & photographer Out-sourcing for dessert for banquet

16. Communications Follow-ups Follow-ups Caterer with meal numbers Caterer with meal numbers Nominees for bio information Nominees for bio information Businesses for donations Businesses for donations Reception hall with number of attendees to coordinate food & beverage needs Reception hall with number of attendees to coordinate food & beverage needs Rental company- tables & chair delivery & pick-up Rental company- tables & chair delivery & pick-up School Secretary helping make the programs School Secretary helping make the programs Student volunteers- where necessary that night Student volunteers- where necessary that night

17. Communications cont. Custodial staff- set-up of gym, rest rooms, wall plaques mounted Custodial staff- set-up of gym, rest rooms, wall plaques mounted Purchase of incidentals still needed-check inventory Purchase of incidentals still needed-check inventory

18. Day of Event Introductions at Homecoming football game Introductions at Homecoming football game AM set-up of gym AM set-up of gym Caterer & kitchen workers arrive meal prep Caterer & kitchen workers arrive meal prep Student volunteers arrive 5:30 Student volunteers arrive 5:30 Ticket & name tags, greeters Ticket & name tags, greeters Social hour in gym from 6:00-7:00 Social hour in gym from 6:00-7:00 Finger foods & soft drinks Finger foods & soft drinks

19. Day of event, cont. Meal time- 7:00- 8:00 Meal time- 7:00- 8:00 Students serve meal Students serve meal Recognition of helpers Recognition of helpers Induction- 8:00-9:00 Induction- 8:00-9:00 Dessert served Dessert served MC does all presentations- keep moving MC does all presentations- keep moving Revealing of plaques on “Wall” Revealing of plaques on “Wall”

20. Wall of Fame Budget Expenses Expenses Plaques (50)$636.06 Meal expense (125)$686.71 Reception$350.00 Programs, name tags$190.56 Decorations$ 45.00 Table & chair rentals $567.00 Totals $2475.33

21. Photos during ceremony

22. Re-evaluate from Year- Year Why? Why? Make sure that you are improving & what you can do better next year. What can we perhaps eliminate! Make sure that you are improving & what you can do better next year. What can we perhaps eliminate! Accumulation of materials Accumulation of materials Check off what you have & what you will need for next year’s event Check off what you have & what you will need for next year’s event Learn from past events Learn from past events Makes things easier Makes things easier

23. Personal moment of pride Inducting my son on Oct. 2, 2010

24. Contact Information Bob Hingston- CAA Windsor Jr./Sr. High School 19 Ascutney Street Windsor, VT 04089 802-230-3308-office 802-356-0541- cell bhingston@windsorschools.net