1. International Sailing Federation Race Management Manual Part 1 Regatta Organisation and Management Edition 4 February 2006 Updated to RRS 2009-2012

2. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 2 Preface to Fourth Edition Part 1 – Regatta Organisation and Management Part 2 – Fleet racing Part 3 – Offshore racing Part 4 – Match Racing Part 5 – Team Racing

3. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 3 How to use this Manual As a Powerpoint Presentation ―Use on a PC or Laptop for personal use ―Use with a data projector in a classroom situation As a hard copy –Printed from Notes pages in Powerpoint

4. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 4 The four questions What is the event? When is the event? Where is the event? How is the event to be organised?

5. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 5 Status –International Championship –National Championship –Local area Championship –Major Open Meeting –Small Open meeting –Club racing What is the event?

6. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 6 Major event information Number of days Number of classes Number of races per day Estimate of number of entries Number of course areas and the course configuration Position of finishing line in relation to the course

7. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 7 When is the event? Dates –Does it clash with other events? –Are there outside influences affecting the date? ·Olympic Games ·Other cultural events Tides –Does the state of the tide have an influence on the timing of the event?

8. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 8 Where is the event to be held? Based on a Marina or Harbour –Commercial traffic –Leisure traffic –Restricted areas; navigation channels Launched from the open beach –Wave height –Sand or stony beach

9. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 9 Where is the event to be held? The seabed –Is it good for anchoring –depth of water –strength of tidal currents Racing area –no high sea cliffs –clean winds

10. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 10 Evaluation Evaluation of the proposed event –Can the venue cope physically with this size of event? –Do the personnel have the required level of expertise? Risk Assessment –Can the venue provide the event with a safe working environment?

11. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 11 How is the event to be organised? Set up an ‘Organising Authority’ –see rule 89.1 Appoint a ‘Race Committee’ –see rule 89.2 When appropriate appoint a protest committee –see rule 89.2

12. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 12 Authority and Responsibility Races shall be Organised by an Organising Authority –The ISAF –A member national authority of the ISAF –A club or other organisation affiliated to a national authority –A class association, either with the approval of a MNA or in conjunction with an affiliated club –An unaffiliated body in conjunction with an affiliated club

13. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 13 Authority and Responsibility Organising Authority –One or more of the bodies listed previously may constitute the Organising Authority Regatta Organising Committee –The main committee Race Committee –Appointed by the Organising Authority

14. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 14 14 Authority and Responsibility The safety of all competitors is a prime responsibility Ensuring fair competition also has high priority Rules compliance is of prime importance

15. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 15 Committees and Key Personnel Regatta Organising Committee –It requires a good Chairman –It is responsible for the whole conduct of the regatta

16. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 16 Guideline plan for major event organisation National AuthorityHost Club Organising Authority On shore organisationOn water organisation Jury Race Committee Services Car parks Marquees Changing facilities Launching ramps Cranes/Moorings etc Beach master Dinghy park Shore safety Committee Boats Personnel Safety Officer Patrol craft Mother boats Equipment Flags, Halyards, Guns, Marks, Anchors, Ropes Documents Sailing Instructions Results Secretariat Legal, Insurances, Accommodation, Transport, Security Financial Control Budgets, Sponsorship Marketing & Publicity Advertising revenue Media, TV Measurement Sail & hull Measurement, weighing Social Programme Opening & Closing Ceremonies Catering, Bar, Entertainment Race Office Class Association Notice of Race

17. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 17 Principal pre-regatta functions to appoint sub-committees or personnel for the following –One or more Race Committee(s) –jury, when appropriate To set up a Secretariat and Race Office Prepare the Notice of Race –Using the Appendices found in the RRS

18. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 18 The Race Committee Chairman –Requires someone with good organisational and management skills Course Representative –Either appointed by ISAF or the Class Association Principal Race Officer –A very experienced IRO is required for this position Race Officer –There may be more than one person required –for all international events this should be an IRO

19. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 19 The Race Committee Deputy Race Officer –Able to take over Race Officer duty if the RO is not available Assistant Race Officer –Normally is in charge of the Pin End line boat

20. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 20 The Race Committee Visual Signals Officer –Responsible for the display of all visual signals Gunner –Responsible for the safe operation of sound signals Timekeeper –Responsible for the accurate calling of the time

21. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 21 Recorders –Record everything that happens on paper with tape back-up Course-setter (Navigator) –Works out the length of the course to fit the target time based on wind strength and direction The Race Committee

22. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 22 The Race Committee Pin End boat crew –Assistant Race Officer Beach Master –Controls all launching and recovery of boats

23. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 23 Judging – The Protest Committee Protest Committee –Appointed by the Organising Authority or the Race Committee International Jury –An independent committee appointed by the Organising Committee and meeting the requirements of Appendix N

24. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 24 Judging – The Protest Committee Interaction between the Protest Committee, Regatta Organising Committee and Race Committee Protest Committee duties

25. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 25 Umpiring and On the Water Judging Match racing –RRS Appendix C Team racing –RRS Appendix D Fleet racing –RRS Appendix P Umpired fleet racing –RRS Experimental Appendix Q Medal Race –RRS Addendum Q

26. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 26 Measurement Committee Chief Measurer Class requirements Measurement area Measurement equipment

27. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 27 Safety Safety Officer Number of Patrol Boats

28. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 28 Safety Patrol boat equipment Mother boats

29. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 29 Safety Safety operations plan

30. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 30 Social Social activities Opening Ceremony Closing Ceremony

31. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 31 Press & Publicity Publicity –Before the Regatta –During the Regatta –After the Regatta

32. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 32 Press & Publicity Media –Press Office and Facilities –Press Accreditation

33. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 33 Sponsorship Amount of Sponsorship Attracting Sponsors

34. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 34 Sponsorship What can you offer the sponsor? Contracts

35. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 35 Race Office Organisation A ‘front office’ should deal directly with the competitors –receipt of entries –reception –registration and information –results and information –Publish notices on the ‘Official Notice Board’ –Display signals on the ‘Official Flagpole’

36. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 36 Race Office Organisation A ‘back office’ should be restricted to officials –printing and photo copy support –meteorology and weather reports –Meeting room

37. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 37 Entries and Registration The ‘Front Office’ deals with –Receiving entry forms and entry fees –Processing completed measurement forms –Dealing with all aspects of measurement registration; insurance compliance –Issuing ‘Accreditation Passes’ –Distribution of event memento’s

38. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 38 Registration and Information The ‘Front Office’ deals with –Issuing Sailing Instructions –Giving accommodation information and local tourist information –Tickets for social functions –General regatta information

39. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 39 Weather The ‘Front Office’ will also –Give weather reports of local conditions –Provide up to date weather forecasts

40. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 40 Racing area The ‘Front Office’ will also give –Tidal information –Water temperature –Wave height –Currents

41. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 41 Results and Competition Information The ‘Back Office’ deals with –Processing results sent in by the Race Committee’s –Processing protest hearings with the Jury Secretary –Processing any measurement issues from the Measurer

42. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 42 Communications The ‘Back Office’ will also –Act as the communications centre for the regatta –VHF Radio contact with the Race Committees

43. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 43 Communications The ‘Back Office’ will also –Telephone contact with local emergency services –Internet communication with the rest of the world

44. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 44 Infrastructure - What is required? Launching facilities –Cranes –Launching ramps Boat Parking or Mooring; –Competitors moorings or dinghy park –Coach boat moorings –Race Committee moorings

45. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 45 Infrastructure - What is required? Storage for containers –Parking space for road trailers Changing facilities for men and women –With adequate showering facilities Meeting Rooms –Team leaders meetings –Daily briefings

46. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 46 Infrastructure - What is required? Communication Centre for –Race Committee –Coaches –Competitors Press/Media Centre Medical Centre/Drug Testing

47. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 47 On shore facilities Fresh water - boat wash Parking for cars, trailers and boats Fuel supply Chandler (boat spares)

48. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 48 Press, Media, Sponsors, VIP’s Press require; up to date information; communications Media require; racing to suit their timetable; access to competitors Sponsors require; the press, the media and VIP’s craft for corporate hospitality

49. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 49 Position of the Press on the Course The following slides indicate the position where the press prefer to place their boats. The position of race committee boats should not interfere with the field of view of the press unless it is essential to perform their duties. All drivers of press/media boats should be prepared to move their craft quickly and with least disturbance to the competitors.

50. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 50 Time and Opportunity In a race of 60 minutes only a few moments present good photographic shots. Most of the photographic opportunities occur at the start, at rounding marks and at the finish. Constraints of light, sun position and competitors restrict photographic opportunities

51. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 51 The start Press photographers should be allowed to take up a position upwind of the start line but below the lay line of boats starting. Port tack lay line Press TV Cameras should be close to but not on, the start line. Photographers field of view. This should be kept clear of all craft Starboard tack lay line Press TV Cameras Start line All boat drivers must be prepared at all times to rapidly move their craft away from competitors without creating any disturbance

52. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 52 The start All boat drivers must be prepared at all times to rapidly move their craft away from competitors without creating any disturbance Port tack lay line Press TV Cameras Starboard tack lay line Press TV Cameras Start line Boat drivers should allow sufficient room for competitors to pass between the Committee Boat/Mark and the TV boat.

53. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 53 This is the preferred position for photographers, on an extension of the starboard lay line. Optional position on extension of port lay line if light or conditions dictate Mark 1 Race committee; Mark layer; mark boat or MTS boat Photographers field of view. This should be kept clear of all craft

54. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 54 Race Committee Boats Main Race Committee Boat Mark Laying Boats Mark Boats Patrol Boats

55. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 55 Layout of Flags and Halyards Minimum size of flags – 60cm x 90cm

56. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 56 ISAF56 Jury and Umpire Boats Fleet racing Match racing Team Racing

57. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 57 Marks Course marks Start line marks Finish Line marks Other marks

58. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 58 Notice of Race –The Notice of Race is published by the Organising Authority –The Notice of Race is a rule –Appendix J lists all the items that should be included in the Notice of Race –Appendix K is a Guide to writing a Notice of Race. This should be used at all times –Set the start time based upon prevailing conditions –Accommodation and other information should be contained in a separate document

59. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 59 Sailing Instructions –The Sailing Instructions are published by the Race Committee –The Sailing Instructions are rules –Appendix J lists all the items that should be included in the Sailing Instructions –Appendix L is a Guide to writing Sailing Instructions. This should be used at all times –Appendix LE is downloadable from the ISAF Website

60. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 60 Competition Formats Match Racing Team racing Fleet racing - Medal Race

61. ISAF Race Management Manual – Part 1 – Regatta Organisation and Management – February 2006 61 Flight Racing 49er system Optimist system 420 system

62. This document is solely for the use by the International Sailing Federation. No part of it may be circulated, quoted, or reproduced for further distribution without prior written approval from the International Sailing Federation. This material is for presentation purposes only and is not a complete record of any discussion. Ariadne House, Town Quay, Southampton, Hampshire SO14 2AQ, UK Tel: + 44 (0)23 80 635111 Email secretariat@isaf.co.ukwww.sailing.org