1. Coordinating Food Assistance: The value of collaboration in effectively providing hunger relief and other services for underserved populations

2. Co-location to Community Collaboration and Coordination Co-location Shared space/Community Limited interaction Individual goals Individual needs Increased potential of service duplication Decreased effectiveness Partnerships Common goals Partners benefit Common community needs Third parties benefit Whole is greater than the sum of its parts Internal champions on within partners Collaboration Mutual goals Shared resources Shared leadership & parity among entities Shared responsibility Shared accountability Shared results & rewards

3. Co-location Shared space/Community Limited interaction Individual goals Individual needs Increased potential of service duplication Decreased effectiveness

4. Partnerships Common goals Partners benefit Common Community needs Third parties benefit Whole is greater than the sum of its parts Internal champions for each partnership

5. Collaboration Mutual goals Shared resources Shared leadership & parity among entities Shared responsibility Shared accountability Shared results & rewards

6. Where is your community on the collaboration continuum?

7. Collaboration Case Studies: Coordinating Hunger Relief and Other Services in Underserved Populations

8. The SUN Service System is a network of partners who collaborate to provide vital initiatives and services to families and children where they reside – in schools, communities and neighborhoods. SUN Community Schools are where most of these services and initiatives are delivered. Currently there are 64 SUN Schools in six school districts There are 6 Regional Service Centers What are SUN Community Schools?

9. SUN Sponsor-Level Partners Include: Multnomah County City of Portland 6 SUN School Districts: Portland Public, David Douglas, Centennial, Parkrose, Gresham-Barlow, and Reynolds Oregon Department of Human Services Leaders Roundtable / Business Leaders What are SUN Community Schools?

10. SUN Services Provided to Families: Academic Support and skills development Early Childhood Programs Parent and family education and involvement Anti-Poverty programs Health Programs Mental health and addiction services Links to and assistance with access to government and community programs Hunger Relief What are SUN Community Schools?

11. Two Main Components: 1.Increased access to the Summer Food Service Program in SUN Community School neighborhoods 2.6 SUN / Oregon Food Bank school-based emergency food pantries SUN Community School Child and Family Hunger Relief Project (The Project)

12. Three Parts: 1.Increased summer programming at 20 SUN CS schools From 4 weeks to 8-10 weeks 2.Increased staffing support for outreach and meal distribution at these sites 3.Parent meals Increased Access and Outreach Support for the Summer Food Service Program

13. Major Community Partners: Partners For A Hunger-Free Oregon 6 School Districts Commission on Children, Families & Communities Portland Parks and Recreation

14. Increased Access and Outreach Support for the Summer Food Service Program Major Community Partners Cont.: SUN Service System SUN Community School Agencies Impact Northwest Catholic Charities Metropolitan Family Service Campfire Portland Parks and Recreation

15. Increased Access and Outreach Support for the Summer Food Service Program Collaboration Roles/ Responsibilities: SUN Service System (SUN CS) Coordination of components and partner agencies Coordination of funding Direct funding of expanded access to SUN CS sites Outreach and logistical support

16. Increased Access and Outreach Support for the Summer Food Service Program Efficiencies Gained: SUN Service System (SUN CS) More strategic and comprehensive planning across all agencies Shared funding to increase coverage of summer food delivery for all partners Increased overall speed of implementation

17. Increased Access and Outreach Support for the Summer Food Service Program Efficiencies Gained Cont.: SUN Service System (SUN CS) Faster response to immediate summer food community needs Shared risk in implementing new models of summer food delivery Shared support across agencies More efficient use of funding through coordination and better planning

18. Increased Access and Outreach Support for the Summer Food Service Program Collaboration Roles/ Responsibilities: Partners For A Hunger-Free Oregon Funding for partner agencies Community planning across agencies and partners Outreach materials Outreach, technical and logistical support

19. Increased Access and Outreach Support for the Summer Food Service Program Efficiencies Gained: Partners For A Hunger-Free Oregon More strategic and comprehensive planning Increased efficacy of project funding Increased efficacy of outreach delivery Greater innovation and experimentation when delivering summer food services

20. Increased Access and Outreach Support for the Summer Food Service Program Collaboration Roles/ Responsibilities: Commission on Children, Families and Community Outreach support and coordination Outreach planning with partner agencies Family assistance outreach for other programs SNAP TANF WIC

21. Increased Access and Outreach Support for the Summer Food Service Program Efficiencies Gained: Commission on Children, Families and Community Faster response to immediate summer food needs Wellington Park / Reynolds School District Greater ability to provide other outreach services and support to families SNAP Outreach SUN CS Emergency Food Pantry Sites

22. Increased Access and Outreach Support for the Summer Food Service Program Efficiencies Gained Cont.: Commission on Children, Families and Community Better overall coverage of summer food and other community outreach More Interaction with new communities and community members Wellington Park

23. Increased Access and Outreach Support for the Summer Food Service Program Efficiencies Gained Cont.: Commission on Children, Families and Community Better enforcement of summer food rules and regulations Ability to co-support for summer food site personnel

24. Increased Access and Outreach Support for the Summer Food Service Program Benefits to Underserved Populations: Greater summer food coverage and access for underserved communities More children and families served More information about other services provided Faster response to immediate summer food community needs Families empowered to act as advocates for other services in their communities

25. Major Community Partners: SUN Service System Oregon Food Bank 6 School Districts SUN Community School Agencies Impact Northwest Catholic Charities Metropolitan Family Service 6 SUN /Oregon Food Bank School Based Emergency Food Pantries

26. Major Community Partners Cont.: National and Local Businesses Walmart New Seasons CenturyLink GHB Architects Faith Based Organizations Grace Community Church Imago Dei 6 SUN /Oregon Food Bank School Based Emergency Food Pantries

27. Collaboration Roles/Responsibilities: SUN Service System (SUN CS) Coordination and development with partner agencies Direct funding of efforts Coordination of funding sources Logistical and staffing support funding Start-Up costs

28. 6 SUN /Oregon Food Bank School Based Emergency Food Pantries Collaboration Roles/Responsibilities Cont.: SUN Service System (SUN CS) Community engagement for sustainability Faith Business

29. 6 SUN /Oregon Food Bank School Based Emergency Food Pantries Efficiencies Gained: SUN Service System (SUN CS) Shared infrastructure 4 SUN schools under same non-profit share 1 van for food pick up Same 4 sites share 2 pantry coordinators Periodic meetings of all pantry staff allow for sharing challenges, best practices, and solutions

30. 6 SUN /Oregon Food Bank School Based Emergency Food Pantries Efficiencies Gained Cont.: SUN Service System (SUN CS) Easier planning and implementation Ability to standardize the school pantry model across sites One source of funding could support all sites SUN staff already had good relationships and trust with the families who would access the pantry

31. 6 SUN /Oregon Food Bank School Based Emergency Food Pantries Collaboration Roles / Responsibilities: Oregon Food Bank Supplier of food and other nutrition services and resources Suggestions for foods to provide Food Safety and handling

32. 6 SUN /Oregon Food Bank School Based Emergency Food Pantries Collaboration Roles / Responsibilities: Oregon Food Bank Outreach support Logistical Support Shared best practices from overall network Suggested tracking and distribution techniques Statistical analysis

33. 6 SUN /Oregon Food Bank School Based Emergency Food Pantries Efficiencies Gained: Oregon Food Bank Easier to try new models without building partnerships and infrastructure from scratch Existing infrastructure made initial communication and planning easier SUN CS agency partners very familiar working with and across agencies

34. 6 SUN /Oregon Food Bank School Based Emergency Food Pantries Efficiencies Gained Cont.: Oregon Food Bank Faster implementation Ability to standardize the school pantry model across sites One source of funding to support all sites Easier communication and logistical support Can send out mass communications, best practices and updates to all sites at once Best practices applicable across sites due to model similarities

35. 6 SUN /Oregon Food Bank School Based Emergency Food Pantries Benefits to Underserved Populations: Greater emergency food resources for children and families in SUN CS neighborhoods Easier access to emergency food overall Aligns with other support services provided by SUN CS Families able to access emergency food with other services without having to go to multiple places Quicker response to immediate community food needs

36. 6 SUN /Oregon Food Bank School Based Emergency Food Pantries Benefits to Underserved Populations Cont.: Greater familiarity and access to other support services Case management Health services SNAP

37. SUN Community School Child and Family Hunger Relief Project (The Project) Major Project Outcomes: 21,214 (duplicated) individuals received food from the pantries (April-Dec) 3,781 duplicated families have received food from the pantries (about 27 families receive food at each site per distribution) 1,518 volunteer hours 231,810 lbs of food received by pantries 1/3 of food distributed is fruits and vegetables

38. SUN Community School Child and Family Hunger Relief Project (The Project) Major Project Outcomes: Access to 33,000 additional meals for summer 2011 Access to 66,000 additional meals since summer 2010 A 50% increase in meals at selected schools since 2009 SUN Community Schools served 172,000 meals 2011 3,652 parent meals served Where PHFO provided outreach / staffing funds: 3 fold increase in meals served vs. where funding funding was not provided (45% increase vs. 14% increase)

39. Major Community Partners: Lincoln City Parks and Recreation Department Neighbors for Kids, Kid’s Zone (Depoe Bay) Oceanspray Family Centers Bnai’ B’rith Camp (Lincoln City) Yachats Youth & Families Activities Program Newport Parks & Recreation Department Partnership Against Alcohol & Drug Abuse Youth Development Coalition of Lincoln County

40. “It has taken a long-time to reach consensus, trust, partnership, coalition building and finally, collaboration.” MISSION: The Youth Development Coalition of Lincoln County is dedicated to the positive development of youth in Lincoln County by connecting kids and communities through networking and collaboration. Youth Development Coalition of Lincoln County

41. YDCLC Quick Profile: 7 Years Old Began because of concerns regarding the lack of quality afterschool programming in Lincoln Has 12 active member organizations and agencies Have monthly well attended and highly organized / focused community meetings Youth Development Coalition of Lincoln County

42. Efficiencies Gained: Greater community awareness with an “organizational” presence Professional website Pamphlets / other outreach materials More strategic and comprehensive planning across agencies Shared funding support across agencies Agencies act as umbrella organization for funding efforts Youth Development Coalition of Lincoln County

43. Efficiencies Gained Cont.: Increased long-term sustainability for all partners Recently applied for and received 501 (c) 3 Pamphlets / other outreach materials Increased ability to mobilize community around long-term strategies Comprehensive afterschool initiative Youth Development Coalition of Lincoln County

44. Efficiencies Gained Cont.: Many shared resources across agencies including YDC programs share Curriculums Ideas Research Grant opportunities Business experiences Operational policies and best practices Youth Development Coalition of Lincoln County

45. Benefits to Underserved Populations: Greater access to quality sustainable afterschool programming Greater access to other coordinated services Greater access to child nutrition programs More strategic planning and delivery of services for underserved populations Youth Development Coalition of Lincoln County

46. Lessons Learned for Building Towards Stronger Collaborations Overall Lessons: Hunger relief collaborations do NOT have to begin around hunger relief issues YSPN – Afterschool programming SUN Community Schools– Coordinating services Formalize systems as if a structured organization Missions statements Bylaws Membership application process Handbooks

47. Lessons For Building Towards Stronger Collaborations Overall Lessons: Base collaborations on organizations and not just individuals Burn out factor Ideally at least 2 regular participants per organization Develop a transition plan for key members early on Must not rely on one or two people for years on end

48. Lessons For Building Towards Stronger Collaborations Lessons Starting Collaborations: Begin by offering value to potential partners when getting them to the table Offer a training Put on a workshop Develop a “common denominator” around community needs and assets to engage support 40 Developmental Assets (YDCLC)

49. Lessons For Building Towards Stronger Collaborations Lessons Starting Collaborations: Pool resources and hire professionals to assist in expansion efforts YDCLC hired a professional facilitator to help engage commitments to participate which helped solidify the long term stability of the organization Focus on interpersonal relationships and value when planning regular events Networking opportunities critical Community solutions focused

50. Thank You!