1. You found WHAT? Inventory your collection with students and III You won’t believe what you can learn Cheryl Riley, Professor & Librarian James C. Kirkpatrick Library The University of Central Missouri

2. The prudent heir takes careful inventory of his legacies and gives a faithful accounting to those whom he owes an obligation of trust. John F. Kennedy

3. Inventory Four be the things I am wiser to know: Idleness, sorrow, a friend, and a foe. Four be the things I’d been better without: Love, curiosity, freckles, and doubt. Three be the things I shall never attain: Envy, content, and sufficient champagne. Three be the things I shall have till I die: Laughter and hope and a sock in the eye. Dorothy Parker

4. It’s the right thing to do Integral part of collection development Know high-theft areas Find improperly shelved materials Find incorrectly marked items Increase patron success at finding materials Know that things are in the correct place Reconcile catalog and shelf Work is recognizable to those outside of Technical Services

5. 1.Determine class to inventory 2.Create a list 3.Print the list and sub-divide into notebooks 4.Students compare item to list 5.Any items that don’t match list go to a librarian for resolution

6. After the list is complete, sort the list by call number

7. 1.Limit by location 2.Limit by call number starts with 3.List records 1.Call number from item record 2.Marc tag 245 | a from bib record 3.Volume number from item record 4.Print your list

8. Label each item and keep in order

9. 1.Remove items from the shelf and carefully maintain in call number order 2.Verify author, title, barcode, and spine label information 3.If all matches, return to shelf – in call number order

10. 1.Problems go to a librarian to resolve 2.Each problem is marked with a post-it indicating the problem On shelf, but not on list Bar code does not match Title does not match Spine label does not match

14. Ranges and collections done to date include Reference – Begun Sept. 2004 Curriculum A B C G J M N Q – in process

15.  inventories in process - cr.xls inventories in process - cr.xls

16. Sometimes low-tech works best for your situation Make unannounced visits to the stacks Communicate with those in charge of stack maintenance Communicate with bibliographers for the area Not everyone can help with inventory Take nothing for granted – explain everything Lots of past labeling errors have been made in the Ms

17. Future Plans Complete the entire collection Keep going Automate parts of the system Develop an inventory status code Mark all missing books with this code Automatically generate a missing list Explore “inventory express” - III module

18. Bibliography Ernick, L. (2005). Floating bibs and orphan bar codes: benefits of an inventory at a small college. Library Resources & Technical Services, (49)3, p. 210-216. Greenwood, L., & McKean, H. (1985). Effective measurement and reduction of book loss in an academic library. Journal of Academic Librarianship, (11)5, p. 275- 283. Reneker, M. H. (1970). A study of book thefts in academic libraries. Abstract of a dissertation for the degree of Mast of Arts, University of Chicago. Shouse, D.L., & Teel, L. (2006). Inventory: Catalyst for collection development. Collection Building (25)4, p. 129-133.

19. Thanks for listening! Contact Information: riley@libserv.ucmo.edu 660-543-8810