1. Introduction to Project Management An Overview of Health IT Projects Lecture b This material (Comp19_Unit1b) was developed by Johns Hopkins University, funded by the Department of Health and Human Services, Office of the National Coordinator for Health Information Technology under Award Number IU24OC000013.

2. An Overview of Health IT Projects Learning Objectives—Lecture b Review the history of project management. Define what a project is. Define project management. Identify reasons that more organizations are implementing HIT projects. Identify key characteristics for project success and failure. Describe the range and characteristics of health IT projects. 2 Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Project Management An Overview of Health IT Projects Lecture a

3. Introduction to Scenarios Each scenario represents a distinct set of characteristics: Scope Constraints Risks Assumptions Deliverables 3 Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Project Management An Overview of Health IT Projects Lecture a

4. HIT Scenario 1 Project – Provider Order Entry System Location – Community Hospital Scope – –300 beds, –1000 physicians, –5000 nurses, –3000 staff. –All patient related orders will be entered by providers. Time line – Phased, Multi-Year 4 Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Project Management An Overview of Health IT Projects Lecture a

5. HIT Scenario 2 Project – Electronic Patient Record Location – Community Physician’s Office Scope – Scheduling, reminder cards, electronic prescription writing, ordering, billing, documentation, and document capture. Convert all the patient’s records into electronic form. Time line – 6 – 12 months 5 Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Project Management An Overview of Health IT Projects Lecture a

6. HIT Scenario 3 Project – Clinical Research Management System Location – Large Academic Medical Research Hospital Scope – Tracking projects and documentation, send files to regulatory, reporting Time line – nine to12 months 6 Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Project Management An Overview of Health IT Projects Lecture a

7. HIT Scenario 4 Project – ePrescribing Location – Outpatient Clinical Facility Scope – Upgrade software and hardware of ordering system to include ePrescribing. All providers will use this system for writing and sending prescriptions to 50,000 pharmacies. Time line – three to six months 7 Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Project Management An Overview of Health IT Projects Lecture a

8. HIT Scenario 5 Project – Digital X-Ray Installation Location – Dental Office (busy multiple dentist practice) Scope – Digital storage of all radiological studies, networked over three sites, storage for five years, secure backup, redundant servers, 3-D like viewing, links to medical records system. –five dentists, six receptionists, eight dental hygienists, three office managers and seven support staff Time line – six months 8 Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Project Management An Overview of Health IT Projects Lecture a

9. HIT Scenario 6 Project – Change Financial Vendors Location – Hospital Scope – The new vendor has been identified and contract negations are under way. You have been requested to head the project team for building and implementation of the new product. Features of the system have been decided on by another committee. You will need to build your team from the current personnel on the financial teams. These people will be split between the current system and the new system. Time line – one year 9 Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Project Management An Overview of Health IT Projects Lecture a

10. HIT Scenario 7 Project – Upgrade a current departmental system (Pharmacy System) Location – A clinical department (Retail Pharmacy such as CVS) Scope – –Unidirectional interface for admissions, –transfer and discharge, –medication stocking robot; –bidirectional interfaces with billing, –inventory control, –reporting systems, –drug information system; –ability to admit patient, –print patient medication label, –medication alerting system, –attach documentation, –reporting for statistical and financial needs. –27/7/365 availability, –secure backup and disaster recovery capabilities. Time line – Sun-setting the current product within two fiscal years 10 Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Project Management An Overview of Health IT Projects Lecture a

11. Overview of Health IT Projects Summary—Lecture b We provided an overview of several HIT scenarios We provided an introduction to complex, diverse world of HIT projects 11 Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Project Management An Overview of Health IT Projects Lecture a

12. An Overview of Health IT Projects References—Lecture b References A User’s Manual to the PMBOK® Guide, Stackpole. Wiley:2010. Hoboken, NJ Avova. Project Management. c2006-2011. Available from: http://www.avova.ie/services/project-managementhttp://www.avova.ie/services/project-management Health Care Projects: PMI Healthcare Special Interest Group (http://www.pmihealthcare.org/) Houston S, Bove LA. Project management for healthcare informatics. Springer Science + Business Media, LLC; 2010 Infoglow. Iterative & Incremental Software Development: A Brief History. c2007-2011. Available from: http://www.infoglow.com/index.php?p=res_briefe_history http://www.infoglow.com/index.php?p=res_briefe_history Kerzner H. Project management: a systems approach to planning, scheduling, and controlling. 10 th ed. Wiley; 2009. Knowledgerush. Project Management. c2009. Available from: http://www.knowledgerush.com/kr/encyclopedia/Project_management/ http://www.knowledgerush.com/kr/encyclopedia/Project_management Projects: Project Management Institute (PMI), and its Guide to the Project Management Body of Knowledge (PMBOK® Guide), 4 th Ed., 2008. Schwalbe K. Information technology project management (with Microsoft Project 2007 CD-ROM). 6th ed.; 2009. Whitten N. Neal Whitten's let's talk! more no-nonsense advice for project success. Management concepts; 2007. Wiefling K. Scrappy project management, 12 predictable & avoidable pitfalls every project faces. 1 st ed. Happy About; 2007. Wikia. Engineering: Project Management. Available from: http://engineering.wikia.com/wiki/Project_managementhttp://engineering.wikia.com/wiki/Project_management Wikipedia. Project Management. c2011. Available from: http://en.wikipedia.org/wiki/Project_managementhttp://en.wikipedia.org/wiki/Project_management Wysocki, RK. Effective project management: traditional, agile, extreme. 5th Edition. New York: Wiley; 2009. 12 Health IT Workforce Curriculum Version 3.0/Spring 2012 Introduction to Project Management An Overview of Health IT Projects Lecture a