2. PROPOSAL WRITING COURSE: COUNTERING HUMAN TRAFFICKING The Institute of Security Studies (ISS) The African Centre for Peace and Security Training 30 th November 2012 Addis Ababa SAYSON ROSSETTE MEYA Program Specialist – Human Rights, Conflict & Gender Delegation of European Union to Uganda

3. DIFFERENT TYPES OF PROPOSALS Unsolicited Proposal Responding to Call for Proposals/ Expression of Interest Guided Proposal (with donor’s guidelines) Unguided Proposal (no guidelines or specific formats) Development of Work plans based on available funds (mostly applicable to Govt. and Inter-Govt. Orgs). Partnership/ Network Proposal (donor requested or otherwise) Sub Grants

4. PREPARATION Constitute a Proposal Writing Team; Make a checklist of the tasks and persons responsible for the entire process with timeframes. Review relevant past project evaluation reports. Research, check out past successful proposals. Check statistical data and non statistical info (is it viable?). Consult past and prospective beneficiaries formally or informally. Consult experienced persons/experts (Staff within, ex Staff of donor organizations or former grant awardees)

5. KEY ELEMENTS Cover Page- Title, Implementing Org, Project Location, Project Duration and Amount Required Project Summary (Executive Summary) Background and Justification ◦ Goal, Objectives ◦ Definition of the Problem ◦ Project Justification ◦ Project Beneficiaries ◦ Rationale - relationship between the problem, the methodology and the beneficiaries ◦ Outcome Project Details ◦ Project Area ◦ Methodology ◦ Implementing Strategy ◦ Project Success & Sustainability (Local/Beneficiary Ownership) ◦ Monitoring Mechanism and Reporting ◦ Work plan ◦ Budget Logical framework ( not necessarily in a tabular form, could be narrative BUT should capture risk and assumptions).

6. DESCRIPTION OF THE ACTIVITIES Background to the preparation of the action Description of the objectives of the action. Who are the key stakeholder groups, their attitudes towards the action and any consultation undertaken with them. Provide brief information on the type of activities foreseen and specify related outputs and results, including a description of linkages/relationships between activity clusters. Indicate the broad timeframe for the action and describe any specific factor that has been taken into account.

7. RELEVANCY OF ACTIVITIES Identify clearly the specific pre-project situation in the target operation area (s) and/or sectors (include quantified data analysis where possible). Provide a detailed analysis of the problems to be addressed by the activities and how they are interrelated at all levels. If continuation of previous activities, clearly indicate how the proposed activities will build on the activities/ results of this previous action. If part of a larger programme, clearly explain how it fits in or is coordinated with any other planned project. Specify the potential synergies with other initiatives.

8. TARGET GROUP  Describe and define the target group(s)/final beneficiaries, their needs and constraints and how proposed activities will address these needs; ◦ description of each of the target groups/beneficiaries (quantified where possible), including selection criteria. ◦ identify the needs and constraints of each of the target groups/beneficiaries (primary/secondary). ◦ explain any participatory process of target groups/beneficiaries (designing, implementation stages)

9. DESCRIPTION OF ACTIVITES Describe in detail each activity to be undertaken to produce results, justifying the choice of the action. Elaborate on specific expected results; Improvement of situation of the target groups; Technical and management capacities of target groups and/or any local partners.

10. METHODOLOGY Methods of implementation and reasons for the proposed methodology. The role and participation of the various actors and stakeholders (local partner(s), target groups, local authorities, etc., and the reasons for assigning them; The organisational structure/team proposed for the implementation of activities (by function). Means proposed for the implementation of the action (equipment, materials, and supplies to be acquired or rented.)

11. METHODOLOGY CONT’D Attitudes of all stakeholders towards the action in general and the activities in particular; (specifying the role of each partner (if any) Planned activities in order to ensure the visibility of the action (donors/development partners Procedures for follow up and internal/external evaluation;

12. SUSTAINABILITY Describe the main preconditions and assumptions during and after the implementation phase. Provide a detailed risk analysis and contingency plan, risks associated with each proposed action, accompanied by relevant mitigation measures. Describe a dissemination plan, possibilities for replication and extension of the action outcomes (multiplier effects), indicate any foreseen dissemination channel.

13. SUSTAINABILITY CONT’D Explain how sustainability will be secured after completion of the action – (aspects of necessary follow-up activities, built-in strategies, ownership, communication plan etc) Distinction between 4 dimensions of sustainability Financial sustainability: ◦ financing of follow-up activities, sources of revenue for covering all future operating and maintenance costs, etc Institutional sustainability: ◦ including structures that would allow the results of the action to continue to be in place after the end of the action, capacity building, agreements and local "ownership" of action outcomes;

14. SUSTAINABILITY CONT’D Policy level sustainability: ◦ where applicable include the structural impact of improved legislation, consistency with existing framework/s, codes of conduct, methods, etc.. Environmental sustainability: ◦ impact of action on the environment – have conditions put in place to avoid negative effects on natural resources on which the action depends and on the broader natural environment.

15. KEY PRINCIPLES Mainstreaming of gender equality, children/elderly/PWDs, the environment and climate change, HIV/AIDS should be ensured. High proportion of total project expenditure is accrued directly to the target communities (admin Vs action); Verifiable data on the outcome of the action; Communication & visibility strategy; The exit strategy Demonstration of how empowerment, participation, non -discrimination of vulnerable groups and accountability will be adequately taken into account.

16. KEY PRINCIPLES CONT’D ◦ Be directly responsible for the preparation and management of the action, not acting as an intermediary. ◦ Be able to demonstrate having regularly carried out activities in the thematic field of the intended actions. ◦ Have stable and sufficient sources of finance to ensure the continuity of the organisation throughout the project and to play part in financing it; ◦ Have professional competencies and qualifications required to successfully complete the proposed action.

17. LETS DISCUSS

18. ROLE PLAY Scenario : Institute of Security Studies on October 15 th 2012, launched a call for proposal with a title: “Strengthening the role of civil society in promoting human rights by combating human trafficking in African communities". The deadline for submission of the proposals is on Friday 30 th November 2012 at 10:10 a.m. (Ethiopian Time). Documents are to be hand delivered to ISS Offices, Addis Ababa, 5th Floor, Get House Building, Bole Road (Opposite Velvet Restaurant and in the same building as the African Development Bank).