1. Stefan Krammer, Work Package Coordinator 2. Status report from WP4 eOrdering 11th December 08

2. WP4 goals cross-border exchange of electronic documents in the post-awarding phase of public procurement eliminating the need for paper versions – start: issuing of order (buyer) – end: receipt of an order response and the transmission of the delivery instructions of the ordered goods or services (supplier)

3. WP participants Austria: PEPPOL.at (lead) – Consortium of Ministry of Finance, Federal Procurement Agency and Federal Computer Center Denmark: NITA – National IT and Telecom Agency Norway: DIFI – Agency for Public Management and eGovernment Italy: Consip – IT and government procurement Hungary: KSZF – Federal Procurement Agency Finland: VM – Ministry of Finance Germany: University of Koblenz and Federal Procurement Agency

4. Outcomes Delivery of common eOrder business document specifications Availability of free to use, open source software together with tools for dealing with eCatalogues, eOrdering and eInvoicing in co-operation with WP3 (eCatalogue) and WP5 (eInvoicing) Testing of all software delivered regarding interoperability between participating countries and economic operators Delivery of “how to” guides and training material accessed free of charge through websites and seminars and other dissemination events

5. Status - Work plan and progress Survey of existing studies, standards and similar projects (done) Documentation and discussion of national as-is solutions for eOrdering (done) Alignment with IDABC and CEN BII project (ongoing) Definition of using NES UBL Profile 6 (basic procurement) for initial considerations, pre pilot and proof of concept (done) Gap analysis of used national profiles for input to CEN BII (to be finished before Christmas) Survey of national legal requirements in eOrdering (started) First consideration of pilot use cases (ongoing) Adaptation, implementation and proof of concept (2009) Extension of pilot scope to advanced procurement profiles for pilot and documentation (2010 and 2011)

6. Expectet benefits Common data formats for order- and delivery-related documents for suppliers Efficient document transmission, eliminating the need of paper versions Electronic orders and related documents such as order notification and advanced shipping notices – can be exchanged between awarding entities and economic operators – across EU member states – can be received into respective business systems – without „manual actions“ – based on eCatalogues ensuring that – orders are based on contract prices and therefore – negate the need of further clarification and reducing errors in the purchase to pay process

7. Challanges Gaining pilot participants (supplier side, SME) Producing international eOrdering traffic in pilot system