1. Slide 1 JUSTIS Program Status Report Presentation to COIT April 17, 2008

2. Slide 2 Program Charter Summary Fiscal Year ’07-’08 Description: Program of 17 related and dependent criminal justice agency projects. Currently focused on five active departmental projects and two JUSTIS core projects. Goal: To replace/decommission aging mainframe CABLE CJ system and improve CCSF Criminal Justice data gathering/sharing capabilities. “Federated” client/server-based, using “Hub and Spoke” architecture, centralizing all operations/maintenance/support, while continuing individual agency ownership/administration of data. Integrates all CCSF criminal justice agency case management and related data systems through “spoke” connections to central Hub DB. Several Agency projects completed, awaiting Hub connection. Schedule: Hub goes live in May 08 with Sheriff’s Jail Mgmt System. Completion goal: All agencies (except SFPD) June 08.

3. Slide 3 PROJECT ORGANIZATION In December 2000, the Board of Supervisors approved legislation sponsored by then-Supervisor Gavin Newsom to add Section 2A.85 to the Administrative Code. Section 2A.85 created the JUSTIS Governance Council, setting forth the membership and functions of the Council, and naming the Director of the Mayor’s Office of Criminal Justice as chair.

4. Slide 4 Individual JUSTIS Program Elements Under Configuration Control Fiscal Year ’07-’08 Public Defender Data Warehouse DTIS Data Warehouse DTIS Repository DTIS Repository DTIS HUB DTIS HUB DTIS Courts (State) Infrastructure DTIS Infrastructure DTIS Decommission CABLE/CMS Decommission CABLE/CMS Adult Probation District Attorney Juvenile Probation DOSW Reports DTIS (Portal) DOSW Reports DTIS (Portal) Analytics and Reports Sheriff JMS SFPD RMS MOCJ Reports DTIS (Portal) MOCJ Reports DTIS (Portal) CABLE/CMS DTIS CABLE/CMS DTIS DPH Data Req. DTIS DPH Data Req. DTIS

5. Slide 5 Critical Path Activities Critical Path Apr – Jun 08 Sheriff goes live May 08 if the following overdue items are completed by DTIS  CITRIX Re-Implementation  Sheriff / PD shared LAN as part of JUSTIS Server Project  HUB Environment production & test blade configuration & deployment Critical Path Items for June schedule to be completed by DTIS  JUSTIS SAN implementation complete.  DA, PDR, APD, JUV, PD, Court complete spoke design – implement departments that are ready.  T1 to Fiber conversions.

6. Slide 6 Milestone Schedule

7. Slide 7 Program Health Fiscal Year ’07-’08 All Active Projects StatusTrend Problem Statement Corrective Action Required Scope Schedule Continued Inadequate project staffing, New Budget now allocated for staffing. Interviews in progress to add qualified staff Cost Overall G G G G Y G GG

8. Slide 8 JUSTIS Key Projects Health Summary Fiscal Year ’07-’08 Project Name ScopeScheduleCost Overall Health Adult Probation Dept. “cTAG” & SpokeGGGG DA “DAMION” CMS & SpokeGGGG JUSTIS HubGYGG Public Defender “GIDEON” CMS & SpokeGGGG Sheriff’s Dept. JMS/RMS & SpokeGGGG Police Dept. RMS & SpokeGYGG JUSTIS Server ProjectGYGY

9. Slide 9 Challenges and Corrective Actions Fiscal Year ’07-’08 Challenges continue around staffing:  As was highlighted in Slide 3, current short staffing at DTIS and heavy non-JUSTIS workload means “as available only” services to JUSTIS projects for all network/LAN/WAN, Database, Development, etc. DTIS continues to be severely understaffed in critical skill areas.  Lack of experienced project managers in many agencies requires more regular external oversight and mentoring by project consultants. Corrective actions include:  PD has new CIO and has contracted civilian PM and APD has recently hired a highly qualified IT Manager to assist with cTAG.  Subcontracted Technical services for BPEL HUB engineering and CITRIX/AD expertise

10. Slide 10 Budget vs Expenditures Fiscal Year ’07-’08 thru March 31, 2008 PROJECTSDESCRIPTIONS FY08 Budget YTD Expenditures Current Balance Operations/Maintenance Costs 125CMSOperations ’07-’08 2,104,334702,6241,401,710 125ENHJUSTIS Enhancements 527,0000 125TELTelephone Billing 5,8631,4584,405 125CA7Carry Forward (CF) Operations ’06-’07 302,97656,838246,138 Development Costs 125NWSNew World Systems Activities (CF) 1,159,821124,9001,034,921 125PMOProject Management Office 300,0000 125HUBHub Development (Grant-CF) 474,798360,338114,460 125STF 125SRV Hub Staffing (Off Budget) Server Consolidation Project (Grant-CF) 825,000 675,294 53,175 289,230 771,825 386,064 125PDRPublic Defender Phase II (CF) 44,0006,00038,000 totals………… 6,419,0861,594,5634,824,523

11. Slide 11 “Status” Color Definition Scope Green Project scope (deliverables) completely defined. No scope change. Yellow Change within 10% of original scope Red Change over 10% of original scope. Need re-baseline. Schedule Green Project schedule completely defined. On track for scheduled completion Yellow Within 10% of scheduled completion Red Over 10% scheduled completion. Need re-baseline. Cost Green Completion within budget Yellow Completion within 10% of budget Red Completion over 10% of budget. Need re-baseline.

12. Slide 12 “Trend” Color Definition ColorDefinition Green Less than 20% likelihood that an adverse event will occur that impacts scope, time or cost. Yellow 20% to 50% likelihood that an adverse event will occur that impacts scope, time or cost. Red Greater than 50% likelihood that an adverse event will occur that impacts scope, time or cost.