1. Ghent University Library ___________________ UGent digital library October 2012

2. Portal: lib.ugent.be

3. Overview  Digital resources  Academic bibliography  Digitization  Projects  Long term archiving

4. Digital resources

5. Library systems @UGent: overview  ILS: Aleph (Ex Libris)  Link resolver:SFX (Ex Libris)  Article database: Elin@Gent  ERM-system: Verde (Ex libris)  Search engine: Meercat  Academic bibliography/Institutional repository: SDCAT  Digital Preservation: mid term: fedora

6. Aleph  Ex-libris product  Since 1997  Evolving to a back office product

7. Aleph: GUI client  ’97OPAC & cataloging  ‘98 + acquisitions  ’99+ serials control  ’00+ interlibrary loan & circulation  ’08 Aleph gui-client on citrix server

8. Aleph Web OPAC

9. Aleph set up  Kiss principle: ‘Keep it simple, stupid’  gui client and opac only in english  minimal tailoring  Right tool for the right job  cataloguing of digitized images in Aleph  acquisition moved to SAP (financial system)  OPAC replaced by local search engine  Pragmatism  one set of loan regulations for all ugent libraries  Not all features are used (reading room setup, photocopy requests, course library, …)

10. 2004: from paper to a digital card catalogue

11.  Several options (ao ship them to Ohio)  Test project: Cageweb  Choice made: Scanning and OCR in house  Mid september 2004 scanning started  2 images were scanned: in grey and in colour  By end of jan 2005, scanning finished, end of March 2005 OCR finished  http://search.ugent.be/catfich/

12. CatFich

13. 2007: from CatFich to Meercat Aleph records: books & journals Catalogue cards

14. MeerCat  Originally developed to provide endusers one acces point to Aleph + digitized card catalogue  Gradually more datasets were added (ejournals, ebooks, images, …)  General trend in library world: ILS as back-end & search engine as front-end instead of traditional OPAC.  one search interface for all UGent local collections http://lib.ugent.be

15. UB Gent Mobile http://lib.ugent.be/m Search the catalog Connect to dozens of mobile databases Find library addresses Text chat with the library infodesk Read our library blog Find all UGent tweets More info: http://lib.ugent.be/mobile http://lib.ugent.be/mobile

16. E-resources @ Ugent: overview  + 300 databases & websites  Licensed  Open access  + 30.000 unique e-journal titles  Full-text databases (ebscohost, jstor,…)  Package deals (sciencedirect, wiley-blackwell, …)  E-only & print+online subscriptions (highwire, ingenta, …)  Open access (DOAJ, …)  + 300.000 E-books  Package deals (EEBO & ECCO, CRC Engineering, …)  Individual or small collections of Reference works (Oxford Scholarship Online, Elsevier, …)  Open access (Gutenberg, National Academy Press, Google Books, …)

17. 2000: SFX - the first openurl link resolver  1998-2000: developed at UGent (H. Van de Sompel, P. Hochstenbach)  Sold to Ex Libris in 2000  NISO standard: ANSI/NISO Z39.88 in 2004 ( The OpenURL Framework for Context-Sensitive Services)  Sends metadata in a URL to a link resolver  Link resolver presents user with menu of links/information based on:  The metadata in the openURL  Context of the user (institution, source database, staff / student, … )

18. SFX: example & 2008 statistics  Openurl example:  http://sfxit.ugent.be/ugent?sid=CSA:socioabs-set- c&pid=%3CAN%3E200729833%3C%2FAN%3E%26%3CPB%3ET aylor%20%26%20Francis%2C%20Abingdon%20UK%3C%2FPB %3E%26%3CPY%3E2007%3C%2FPY%3E%26%3CAU%3EYoung er%2C%20Mike%3C%2FAU%3E&id=doi%3A10%2E1080%2F09 540250701295528&issn=0954%2D0253&volume=19&issue=3& spage=387&epage=414&date=2007%2D05&genre=article&a ulast=Younger&aufirst=Mike&title=Gender%20and%20Educati on&atitle=The%20gender%20agenda%20in%20secondary%20I TET%20in%20England%3A%20forgotten%2C%20misconceived %20or%20what%3F  http://tinyurl.com/sfxtest  SFX Usage (2008):  1.380.000 sfx clicks  68% fulltext available

21. 2003: LibHub: database portal & one stop shop for e-articles  A portal to e-resources  Catalogues  Databases  Ejournals  Ebooks  E-articles  Not a federated search engine, but Elin collects article metadata of commercial publishers & open archives (arxiv, biomed central, …)  LibHub@UGent is a localized version with only electronically available articles!  MyCollection: toc-alerts, search alerts, … http://elin.ugent.behttp://elin.ugent.be/libhub

22. 2007: Verde  ERMS: Electronic Resources Management system  “A system that supports management of the information and workflows necessary to efficiently select, evaluate, acquire, maintain, renew/cancel and provide informed access to e-resources in accordance with their business and license terms.” Ivy Anderson (Harvard University Library) and Ellen Duranceau (MIT Libraries)  Based on DLF Electronic Resource Management Initiative. http://www.diglib.org/pubs/dlfermi0408/  Central knowledgebase  Now includes stats module

23. Interlibrary loan  Organised nationally and internationally  Request through a form or through sfx  Diminishing numbers (open access, big deals)  Administration in Aleph

24. Form in Aleph

25. Form in sfx

26. Academic bibliography / Institutional Archive / Biblio

27. Academic bibliography  Bibliography of all scientific publications of UGent staff  For long time on paper  Once a year the researchers were asked to send in their publication  Result: a bunch of unordered lists to be united in one paper bibliography

28.  2002: decision was made  Goal: Better tool for central administration  Improve the quality of the data  Improve online visibility of the university  Improve user friendliness  Improve service to the researchers: personal publication list  Only metadata Automate the Academic bibliography

29. Academic bibliography input  Backfile to 1992  scan the paper bibliography 1992-1999  1999-2001: all kinds of electronic lists  2002: lists delivered to the library by the researchers  2003: mandated registration through the biblio-interface

30. Academic bibliography output  Improved service is possible:  Direct link to the publications of 1 department http://biblio.ugent.be/organization/GE01 http://biblio.ugent.be/organization/GE01  Direct link to the publications of an author http://biblio.ugent.be/person/8010003635 06 http://biblio.ugent.be/person/8010003635 06  The bibliography is linked to the contact list http://www.ugent.be/nl/personeel/people? ugentid=801000363506 http://www.ugent.be/nl/personeel/people? ugentid=801000363506

31.  Embed service  Connection to WoS, JCR and Google Scholar  Export in different styles  …

32.  Source for metrics on different levels  Link with evaluations of staff  Link with projects

33. Institutional archive  = Institutional Repository (IR)  Full text freely accessible, in Open Access  Increase the visibility of the university and its research  To every publication a unique URL is assigned, a handle eg.: http://hdl.handle.net/1854/3255 http://hdl.handle.net/1854/3255  Embargos supported  Now integrated in the academic bibliography

34. Biblio  application: development Lund + UGent  Scientist can do it but bibliographic review  ID management / Templates / Import facilities  Several export possibilities  Can be integrated in faculty / departmental website  Indexed Google scholar: optimized

35. ID/OA mandate UGent  Mandate immediate deposit of full text  Optional open access (if allowed)  Final peer reviewed manuscript  Upon publication  Access to all publications in the UGent network, partially outside

37. Open Access  Important in our philosophy  Different projects

38. OpenAIRE  Support of FP7 Open Access pilot  Mandate OA for publications of 20% of FP7 projects in a subject or institutional repository  Support of researchers to comply  “orphan” repository  Portal FP7 publication based in driver technology

39. Digitization

40. 2 paths  Mass digitization of bounded material, out of copyright, quantity:  Google Books  Qualitative digitization of special collections:  In house

41. Google books  Library programme  Digitisation of 300.000 books in public domain  Library receives a digital copy

42. "Until now all we have done is to accumulate treasures and carefully arrange them on the shelves of our libraries. We seem to have forgotten that this immense capital, little used today, could bear abundant fruit. Let us hasten, therefore, if it is possible to make it completely available to scholars by publishing a universal catalogue.“ (Ferdinand Vander Haeghen, 1876) “to organize the world’s information and make it universally accessible and useful.” (Google mission statement,http://www.google.com/corpora te)

43. UB Gent  15th library partner 6th European partner, 1 ste Dutch language  ‘Google team’ :  Select books  Dedust  Add description to Google file

44. UB Gent  Selection:  < 1873  State, format and value of work  Bounded material  About 300.000 volumes

45. 1441 2001

46. In house  Scan workshop  Up A0 and beyond  2 people  Specialized collections  Coins, posters, photographs, manuscripts, ….

47. Goal  A lot of unique material in the library  Rather hidden => make heritage visible for the public, for research and education  Facilitate work of staff  Preservation of fragile materials

54. Dissemination?  Connect with existing aggregators  Interoperability!

55. Europeana

59. Summary  Library website: Lib.ugent.be  Bibliography / repository: biblio.ugent.be  Image database: lib.ugent.be > images