1. Chapter 4
HRIS Needs Analysis

2. SYSTEMS DEVELOPMENT LIFE CYCLE (SDLC)
Continuous and iterative nature of planning and analysis!
Figure 4.1
Michael J. Kavanagh, Mohan Thite, and Richard D. Johnson - Human Resource Information Systems: Basics, Applications, and Future Directions, 2e © 2012 SAGE Publications, Inc.

3. SDLC: Overview Planning Analysis Long-range Short-range Needs Analysis
Gap Analysis
Michael J. Kavanagh, Mohan Thite, and Richard D. Johnson - Human Resource Information Systems: Basics, Applications, and Future Directions, 2e © 2012 SAGE Publications, Inc.

4. SDLC OVERVIEW Design Implementation Maintenance
“Blue print” for the ystsem
Vendor selection
Implementation
Build, test and readied to “go live”
Maintenance
Corrective, adaptive, perfective & preventative
Michael J. Kavanagh, Mohan Thite, and Richard D. Johnson - Human Resource Information Systems: Basics, Applications, and Future Directions, 2e © 2012 SAGE Publications, Inc.

5. SDLC: Planning Needs: Long-range Planning Needs: Short Range Planning
Strategic
“Big Picture”
Phase Containment
Needs: Short Range Planning
Operational
Specific Projects And Programs
Michael J. Kavanagh, Mohan Thite, and Richard D. Johnson - Human Resource Information Systems: Basics, Applications, and Future Directions, 2e © 2012 SAGE Publications, Inc.

6. THE BIG 3 Where Are We Now? Where Are We Going?
How Are We Going To Get There?
Revise And Revisit These Questions
On A Regular Basis!
Michael J. Kavanagh, Mohan Thite, and Richard D. Johnson - Human Resource Information Systems: Basics, Applications, and Future Directions, 2e © 2012 SAGE Publications, Inc.

7. ANALYSIS Dissect And Document Current Capabilities
Identify And Prioritize Needs
Conduct A Gap Analysis
Review The Feasibility Analysis
Determine Usefulness Of Gap Analysis In Developing RFP For Vendors
Michael J. Kavanagh, Mohan Thite, and Richard D. Johnson - Human Resource Information Systems: Basics, Applications, and Future Directions, 2e © 2012 SAGE Publications, Inc.

8. ANALYSIS: WHERE ARE WE NOW?
Current Analysis
Use Combination Of Methods:
Interviews
Focus Groups
Surveys And Online Tools
Organizational Archives
Michael J. Kavanagh, Mohan Thite, and Richard D. Johnson - Human Resource Information Systems: Basics, Applications, and Future Directions, 2e © 2012 SAGE Publications, Inc.

9. ANALYSIS: WHERE ARE WE NOW?
Who To Ask:
HR Functional Experts
Job Experts
Technical Experts
End Users
Top Management
Consultants And Other Business Partners
Michael J. Kavanagh, Mohan Thite, and Richard D. Johnson - Human Resource Information Systems: Basics, Applications, and Future Directions, 2e © 2012 SAGE Publications, Inc.

10. ANALYSIS: WHERE WE NEED TO GO
Heart Of The Needs Analysis
Business Requirements Definition
Point At Which Organization Determines And Documents Its Current And Future Needs
Often Used Interchangeably with Needs Analysis
Prioritize Business and System Needs
Michael J. Kavanagh, Mohan Thite, and Richard D. Johnson - Human Resource Information Systems: Basics, Applications, and Future Directions, 2e © 2012 SAGE Publications, Inc.

11. GAP ANALYSIS Culmination Of The Needs Analysis.
Compares Current State Of Hris With Desired State Of Hris.
What Important Needs Are Not Being Met
What Important Needs Are Being Met
Important Decision Making Tool For HRIS Project Leaders.
Michael J. Kavanagh, Mohan Thite, and Richard D. Johnson - Human Resource Information Systems: Basics, Applications, and Future Directions, 2e © 2012 SAGE Publications, Inc.

12. THE BIG 3 NEEDS TRIANGLE Figure 4.7
Michael J. Kavanagh, Mohan Thite, and Richard D. Johnson - Human Resource Information Systems: Basics, Applications, and Future Directions, 2e © 2012 SAGE Publications, Inc.

13. NEEDS ANALYSIS: CRITICAL QUESTIONS
Who Should Determine What Our Needs Are Going Forward?
How Can We Ensure That All Of Our Needs Are Identified?
How Do We Limit The Scope To The Things We Truly Need?
Is It Feasible At This Point To Implement A System That Can Meet Our Critical Needs?
Michael J. Kavanagh, Mohan Thite, and Richard D. Johnson - Human Resource Information Systems: Basics, Applications, and Future Directions, 2e © 2012 SAGE Publications, Inc.

14. System Design and Acquisition
Chapter 5
System Design and Acquisition

15. SYSTEMS DEVELOPMENT LIFE CYCLE (SDLC) AND HRIS DESIGN
SDLC Provides A Structured
Approach To Design Of The HRIS
Figure 4.1
Michael J. Kavanagh, Mohan Thite, and Richard D. Johnson - Human Resource Information Systems: Basics, Applications, and Future Directions, 2e © 2012 SAGE Publications, Inc.

16. DESIGN CONSIDERATIONS
Logical Design
Translation Of Business Requirements Into Improved Business Processes, Irrespective Of Any Technological Implementation
Physical Design
Determining The Most Effective Means Of Translating Business Processes Into A Physical System That Includes Hardware And Software
Michael J. Kavanagh, Mohan Thite, and Richard D. Johnson - Human Resource Information Systems: Basics, Applications, and Future Directions, 2e © 2012 SAGE Publications, Inc.

17. LOGICAL DESIGN: DATA VS PROCESS PERSPECTIVE
Data Perspective
Focuses On An Analysis Of What Data The Organization Captures And Uses, Its Definitions And Relationships.
Process Perspective
Focuses On Business Processes & Activities In Which The Organization Engages And How Data Flows Through The HRIS.
Both are Essential To Understand
The Complete Picture Of an HRIS!
Michael J. Kavanagh, Mohan Thite, and Richard D. Johnson - Human Resource Information Systems: Basics, Applications, and Future Directions, 2e © 2012 SAGE Publications, Inc.

18. DATA FLOW DIAGRAM (DFD)
Graphical Representation Of Key Business Activities/Processes Conducted By The Organization.
Focus Is On The Transformation and Movement Of Organizational Data
Can move to and from External Entities (Such As A Job Applicant), Processes (The Applicant Tracking Process) & Data Stores.
Michael J. Kavanagh, Mohan Thite, and Richard D. Johnson - Human Resource Information Systems: Basics, Applications, and Future Directions, 2e © 2012 SAGE Publications, Inc.

19. SYMBOLS OF THE DFD Figure 5.1
Michael J. Kavanagh, Mohan Thite, and Richard D. Johnson - Human Resource Information Systems: Basics, Applications, and Future Directions, 2e © 2012 SAGE Publications, Inc.

20. DFD: CONTEXT LEVEL DIAGRAM
Figure 5.2
Michael J. Kavanagh, Mohan Thite, and Richard D. Johnson - Human Resource Information Systems: Basics, Applications, and Future Directions, 2e © 2012 SAGE Publications, Inc.

21. DFD: LEVEL 0 DIAGRAM Figure 5.3
Michael J. Kavanagh, Mohan Thite, and Richard D. Johnson - Human Resource Information Systems: Basics, Applications, and Future Directions, 2e © 2012 SAGE Publications, Inc.

22. PHYSICAL DESIGN Major Activities
Determine If Value In Moving Forward with Implementation of New System
Determine Hardware And Software Options And Requirements
Determine Where To Obtain Hardware And Software
Develop Implementation Schedule
Work With Potential Vendors And Select Software, If Obtained Externally
Michael J. Kavanagh, Mohan Thite, and Richard D. Johnson - Human Resource Information Systems: Basics, Applications, and Future Directions, 2e © 2012 SAGE Publications, Inc.

23. THREE CHOICES IN PHYSICAL DESIGN
Do Nothing
Make Changes To HR Processes Without New/ Upgraded Technology (Which Is Only A Tool Not A Solution)
Implement Changes With New Or Upgraded Technology:
Build In-house
Buy It (Commercial Off The Shelf [COTS])
Outsource Development
Most common
Michael J. Kavanagh, Mohan Thite, and Richard D. Johnson - Human Resource Information Systems: Basics, Applications, and Future Directions, 2e © 2012 SAGE Publications, Inc.

24. WORKING WITH VENDORS Request For Proposal (RFP) RFP Recommendations
Document That Solicits Proposals And Bids For Proposed Work From Potential Consultants Or Vendors
RFP Recommendations
Focus On The Business Requirements
Be Specific
Keep It Simple
Work Closely With HR & IT Staff
Michael J. Kavanagh, Mohan Thite, and Richard D. Johnson - Human Resource Information Systems: Basics, Applications, and Future Directions, 2e © 2012 SAGE Publications, Inc.

25. WORKING WITH VENDORS Vendor Selection Considerations Functionality
IT Architecture And Integration
Price
Vendor Longevity And Viability
Michael J. Kavanagh, Mohan Thite, and Richard D. Johnson - Human Resource Information Systems: Basics, Applications, and Future Directions, 2e © 2012 SAGE Publications, Inc.