1. East Carolina University Financial Services, MS 203 3800 E. 10 th St. 2 nd Floor Sharon Cullipher * Cindy Modlin Virginia Bridgman * Shalin Hale

4.  Overhead Receipt Funds may not be used for:

5.  If you are receiving gifts to any of your ITF funds, take the check and documentation to the Gift Records Office immediately so the deposit can be entered in compliance with Cash Management guidelines and a gift receipt can be issued to the donor. ◦ Cash Management & Accounts Receivable Cash Management & Accounts Receivable  The ITF Office will need to be made aware of any gifts that are being designated to ITF funds

6.  For JEs to be accepted, at least one approver must have Delegation of Authority for the ORGN being debited. ◦ Delegation of Authority Delegation of Authority

8.  Any checks related to conference/workshop registration fees, rental/lease income, royalty checks, and any other miscellaneous receipts credited to ITF funds will need to be scanned into Xtender.  When entering a deposit in Banner screen TFAMISC, the description box can be overwritten. Please enter a description that will identify what the revenue is related to.

9.  Please redact any Personal Identifying Information (PII) such as social security numbers, checking/savings account numbers, etc. ◦ For more information on PPI please review ECU Regulation on SSN and PII ◦ Please note the best way to redact is to  Make a copy of the document  Cross out PII with white-out or redacting tape  Make a copy of the document  Scan the copy (with any PII redacted)  Scan in the receipt, check, and any written correspondence.  Banner screens do not need to be scanned.

10.  To scan the document into Xtender you will need to have the document number, receipt number, document type, and department. ◦ The receipt number can be found in INB, SSB, or using the Multiple Cash Receipt ODS Query found on the Financial Services Webpage  A Deposit Batch Header has been created to help aid in the scanning process

11.  Example:

14.  If you are currently not following this process, please contact the ITF Office for detailed instructions including how to request security access and how to index your document in Xtender

16.  ecuBIC report ◦ Finance -> Institutional Trust Funds -> ITF Balances by Acct Pool Summary ◦ ITF ecuBIC Report ITF ecuBIC Report  ODS Quick Queries ◦ http://www.ecu.edu/syscoord/ http://www.ecu.edu/syscoord/ ◦ Username and password typically the same as Pirate Port; if need help/reset, put in a ticket with ITCS  INB ◦ http://www.ecu.edu/banner/ http://www.ecu.edu/banner/

18. Same as last years ending balance Beginning balance + Revenues to date – Expenditures to date Use the year we are in or past years for “research”

20. 29,721.13 + 4,340 (Revenue) – 8,798.92 (Expenditures) – 833.62 (Encumbrances)= 24,428.59

21. 29,721.13 + 4,340 (Revenue) – 8,798.92 (Expenditures) + 845.83 (Banner A/P)= 26,108.04

24. Tab Keystrokes

25. Tab to Org Keystrokes

26. Org populates if designated Hit Ctrl + Page Down Keystrokes

27. Fund budget info populates Select an account (click on it) and hit F3 Keystrokes

28. You get the detail of that account. Hit the X at the top of the screen to go back to original screen. Keystrokes

29.  Student EPAFs & PCFs  DocuSign & Fund Authorities  ITF Website! ITF Website!

30. Please feel free to call us with any questions or concerns. We are here to offer guidance and support!

31. Virginia Bridgman  737-1138 bridgmanv@ecu.edu  Endowments, Scholarships, Distinguished Professorships Shalin Hale  737-1143 brownshal@ecu.edu  Personnel actions, Payroll Redistributions Sharon Cullipher  737-1403 culliphersh@ecu.edu  Fund Set-up/Maintenance, JVEs, Spending Guidelines Cindy Modlin  737-4916 modlinc@ecu.edu  Accounting Manager, Financial Statements