1. www.egi.eu EGI-InSPIRE RI-261323 EGI-InSPIRE www.egi.eu EGI-InSPIRE RI-261323 VT Activity Report and Proposed Workplan for EGI https://wiki.egi.eu/wiki/VT_Scientific_Publications_Reposit ory https://wiki.egi.eu/wiki/VT_Scientific_Publications_Reposit ory Sergio Andreozzi Strategy & Policy Manager, EGI.eu EGI Technical Forum 2012 Prague, Czech Republic 18/09/2012 1

2. www.egi.eu EGI-InSPIRE RI-261323 Virtuous Cycle 18/09/2012 2 Researchers Crunch Data with EGI & Get Results Researchers Publish Results EGI celebrates & communicates Success attract more funding EGI continuously innovates Researchers may not know that benefit from EGI EGI cannot easily harvest information

3. www.egi.eu EGI-InSPIRE RI-261323 Goal of the VT What: –Define recommendations for policies, procedures and tools to improve the process of collecting scientific publications that used EGI resources for better demonstrating the EGI impact on science How : - Virtual Team project: from 20/06 to early October 18/09/2012 3

4. www.egi.eu EGI-InSPIRE RI-261323 How to Tackle this Problem 1.Collection of current practices from various organisations 2.Defining a schema for data to collect and from whom 3.Draft policy for researchers to cite EGI and to report scientific outcome 4.Analysis of tools suitable to collect and defining recommendations 5.Define a process in alignment with European policies 6.Define a communication plan to increase awareness of the new process 7.Write report with recommendations for the EGI Council 4 18/09/2012

5. www.egi.eu EGI-InSPIRE RI-261323 Progress and Plans Achievements (all documented in the wiki) –Collected current practices from 10 organisations –Drafted policy amendment for Grid User AUP –Drafted schema of info to collect –Analysed OpenAIRE and EU open access policies –Found potential partners to develop common solutions Next steps –This workshop to collect feedback –Write proposal for EGI Council with recommendations (early October) 18/09/2012 5

6. www.egi.eu EGI-InSPIRE RI-261323 EGI-InSPIRE www.egi.eu EGI-InSPIRE RI-261323 Policy 18/09/2012 6 What obligations should be defined for EGI users and where? https://wiki.egi.eu/wiki/VT_Scientific_Publications_Repository_Policy

7. www.egi.eu EGI-InSPIRE RI-261323 Policy: Where User Grid Acceptable Use Policy Explicitly accepted by users as part of the VOMS registration 18/09/2012 7

8. www.egi.eu EGI-InSPIRE RI-261323 Policy: Cite EGI Acknowledgment of EGI and Resources Used: Acknowledgment of support from EGI/NGIs should appear in the publication of any material (whether copyrighted or not) that is based on or developed wholly or partially with EGI/NGIs resources. Papers, presentations, and other publications that feature work that relied on EGI/NGIs resources, services or expertise should include the following acknowledgement: –"This work used the European Grid Infrastructure (EGI).” –"This work used the European Grid Infrastructure (EGI) through the National Grid Infrastructures (NGIs) from the following countries: COUNTRY1, COUNTRY2,....” –"This work used the European Grid Infrastructure (EGI) through the following National Grid Infrastructures (NGIs): NGI-XX, NGI-YY.” 18/09/2012 8 How does a researcher know that he/she is using EGI/NGIs resources? What about EIROs? (EGI/NGIs/EIROs)

9. www.egi.eu EGI-InSPIRE RI-261323 Policy: Tell EGI Deposit of scientific publications: If you are an author of a peer-reviewed scientific publication that relied on EGI resources, services or expertise you must ensure that they are deposited in the EGI Scientific Publications repository (pub.egi.eu) within three months of publication 18/09/2012 9 Deposit only metadata or also document?

10. www.egi.eu EGI-InSPIRE RI-261323 EGI-InSPIRE www.egi.eu EGI-InSPIRE RI-261323 Data Schema 18/09/2012 10 What data should be collected by EGI? https://wiki.egi.eu/wiki/VT_Scientific_Publications_Repository_Schema

11. www.egi.eu EGI-InSPIRE RI-261323 The deposit into the EGI repository is a secondary deposit –Researchers already deposit their publication in their institutional repositories –Minimise burden Approach: –Ask a minimal set of metadata that eventually enable to automatically retrieve of all relevant metadata Requires appropriate tool 18/09/2012 11

12. www.egi.eu EGI-InSPIRE RI-261323 Attribute NameMult.Description Identifier1Persistent identifier according to some URI scheme (e.g. DOI, handle) URL0..1Link to a copy of the publication Type1Type of publication: Article in scientific journal, conference paper, thesis (MSc, PhD) Author[1..*]Last name, First name(s), Affiliation Title1Title of the publication YearOfPublication1Year of publication MainSubject1Scientific area (according to an agreed classification) OtherSubject0..*Other scientific areas (according to an agreed classification) AccessRights1Closed, Embargoed, Restricted, Open ImpactFactor0..1From http://wokinfo.com/ Language1Language of the publication Group0..*Name of the virtual organisation or research group through which they author(s) obtained access to the infrastructure Infrastructure1..*Name of the used infrastructures (e.g., EGI, NGI-XY) Keyword0..* 18/09/2012 12 What level of details should we reach? (e.g., ISSN, ISBN may be useful to discover impact factor automatically) The repository should retrieve as much info as possible automatically from Identifier; in this case, with green background, attributes that are needed

13. www.egi.eu EGI-InSPIRE RI-261323 What Classification for Subjects? The current EGI classification is too narrow We should adopt a standard classification –Library of Congress –Dewey Decimal Classification (DDC) –… http://wiki.surf.nl/display/standards/info-eu- repo#info-eu-repo-ClassificationSchemes 18/09/2012 13

14. www.egi.eu EGI-InSPIRE RI-261323 EGI-InSPIRE www.egi.eu EGI-InSPIRE RI-261323 What Repository Technology to Choose? 18/09/2012 14

15. www.egi.eu EGI-InSPIRE RI-261323 Option 1: Install own repository service (e.g. based on dspace) + can store publications, under control for customiz. - installation, customisation, maintenance costs Option 2: Collaborate with OpenAIRE to expand their service + outsourced, EC-friendly, leverage investments - less control on customisation 18/09/2012 15

16. www.egi.eu EGI-InSPIRE RI-261323 EGI-InSPIRE www.egi.eu EGI-InSPIRE RI-261323 Communication Plan 18/09/2012 16

17. www.egi.eu EGI-InSPIRE RI-261323 Communication Plan To be defined Initial Ideas: –“Cite EGI” campaign (http://cite.egi.eu)http://cite.egi.eu To educate researchers on citing EGI and how Message in all closing slides, support tickets signature, etc… –“Tell EGI” campaign (http://tell.egi.eu)http://tell.egi.eu Channel to inform about new publications –Rewards: Regular prize among submitted publications Showcase in EGI website … 18/09/2012 17