1. Is the funding Appropriated Federal USGS Funds NO YES NO YES Is the funding on a Contribution agreement Contribution Is the funding on a Contribution agreement Contribution YES NO Is the funding on a non-Federal Source non-Federal Source agreement (State, Local, University) Is the funding on a non-Federal Source non-Federal Source agreement (State, Local, University) Is the funding on a Federal Source non-DOI Agency agreementnon-DOI Agency (USDA, DOT, FFA, DoD) Is the funding on a Federal Source non-DOI Agency agreementnon-DOI Agency (USDA, DOT, FFA, DoD) Is the funding on a Federal Source and a DOI Agency DOI Agency agreement (BLM, FWS, NPS, OIA) Is the funding on a Federal Source and a DOI Agency DOI Agency agreement (BLM, FWS, NPS, OIA) YES NO YES NO YES Agreement Funding Flow Chart Is the funding on a Sub-AllocationSub-Allocation from another USGS Center agreement Is the funding on a Sub-AllocationSub-Allocation from another USGS Center agreement NO YES NO Is the funding on a Tech Transfer (TTA), Material Transfer (MTA), Tech Assistance (TAA), Facility Use (FUSA), or a Coop Research (CRADA) Facility Use (FUSA), or a Coop Research (CRADA) agreement Is the funding on a Tech Transfer (TTA), Material Transfer (MTA), Tech Assistance (TAA), Facility Use (FUSA), or a Coop Research (CRADA) Facility Use (FUSA), or a Coop Research (CRADA) agreement YES Is the funding on a Co-LocationCo-Location Space agreement Is the funding on a Co-LocationCo-Location Space agreement NO YES Is the funding on an Intra-Agency Travel (ITA) agreement Intra-Agency Travel (ITA) Is the funding on an Intra-Agency Travel (ITA) agreement Intra-Agency Travel (ITA) NO YES Is the funding on a Voucher Adjustment with another USGS Center agreement Voucher Adjustment Is the funding on a Voucher Adjustment with another USGS Center agreement Voucher Adjustment Is the funding on a Direct Charge Direct Charge to another USGS Center agreement Is the funding on a Direct Charge Direct Charge to another USGS Center agreement Is the funding on a Change of Allocation (COA) Change of Allocation (COA) agreement Is the funding on a Change of Allocation (COA) Change of Allocation (COA) agreement

2. Appropriated – Change of Allocation Agreement POC: Andrea Pegg, FORT Finance SpecialistSheri Bishop-Cotner, FORT Budget Analyst Purpose: The purpose of this section is to provide instruction for receiving appropriated funding from one allocation organization (6-digit fund center) to another by a Change of Allocation (COA). This action increases the FORT’s total allocation of funds. Forms: 1.FORT Proposal Packet – This form is the required FORT cover sheet for the science proposal packet. It must include:FORT Proposal Packet 1.the USGS Program and Fund Codes of the money being received; 2.BASIS Project and Task Codes the funding will support; and 3.the PI receiving the funds. 2.FORT Budget Worksheet – This form provides a worksheet to assist PIs/Branch Chiefs in providing a usable spending plan for the project entry into BASIS. There are tabs available in the file that adjust the worksheet depending on the type of agreement being received and adjusting the overhead assessment rate on the Gross funding—in this case the proper tab is BASE/CYCLICAL Funding.FORT Budget Worksheet 3.Active Project/Task Annual Narrative – In order to link the funding to the science, there must be an active BASIS Project and Task with an active Annual Narrative for the fiscal year(s) in which funds will be received and expended.Active Project/Task Annual Narrative 4.Change of Allocation Form - A copy of this form from the giving organization to FORT is needed to complete the financial administrative processes. COA changes $250,000 or more require Regional Director and Program Coordinator signature approvals.Change of Allocation Form Process: 1.The process of a COA takes a minimum of 2 weeks from the time the COA is signed and submitted to HQ for processing. 2.Finance staff will be able to use the information provided from the documentation above to create and gain approval for an active WBS Account, linked to the science Project and Task, while funds are being transferred. 3.Once funds arrive at FORT, they will be identified on the weekly MATRIX Report. Finance staff can then link the FIRM funding to the WBS Account and PIs/Branch Chiefs can begin expending funds. Spending Deadlines: Appropriated funds are normally 2-year funds with a requirement to spend a minimum of 97% of the GROSS funding in the first year funds are received. Deadline to meet this requirement is 20 September. Deadline to spend the remaining Carryover funds in the second year is the remaining 3% by 20 March. Appropriated funds remain in the initial account for year one until fully expended.  Back to TopBack to Top

3. Appropriated – Direct Charge Agreement POC: Andrea Pegg, FORT Finance SpecialistSheri Bishop-Cotner, FORT Budget Analyst Purpose: The purpose of this section is to provide instruction for receiving appropriated funding from one allocation organization (6-digit fund center) to another by a Direct Charge to the other organizations WBS Account and funding. This action reduces FORT expenses and increases expenses for the other organization. Forms: 1.Direct Charge Authorization - A copy of the email authorizing BOTH the amount of the charge(s) and to which WBS Account(s) of the giving organization is needed to complete the financial administrative processes. 2.Branch Chief Authorization – Branch Chief authorization for the type of Direct Charge of expenses (salary, travel, equipment, etc) to the other allocation organization is required to determine the burden assessment obligation to the Branch. Process: 1.The process of a Direct Charge takes a minimum of 1 week from the time all the authorizations for the charge are approved and submitted for processing and the type of expense being posted. Actions are processed when received and authorized. 2.Finance staff will be able to use the information provided from the documentation above to create and gain approval for a Direct Charge of expenses to the other allocation organization’s WBS Account. 3.When directly charging another organizations funding, the FORT overhead burden assessment is lost. At a Center level, this loss of burden is difficult to project and inequitable across all Branches, and therefore, still needs collected. Branch Chiefs have the option to: 1.request from the other allocation organization to cover the FORT overhead burden assessment cost, also as a Direct Charge; or 2.pay the FORT overhead burden assessment cost from their Branch allocation funds. Spending Deadlines: Spending deadlines apply based on the type of charge being posted: Acquisitions has various deadline dates depending on the type of procurement; Travel deadlines are normally no later than 15 September; and final Payroll for the year is posted with PP-21 in September. Once the expense adjustment is direct charged, the action is complete.  Back to TopBack to Top

4. Appropriated – Voucher Adjustment Agreement POC: Andrea Pegg, FORT Finance SpecialistSheri Bishop-Cotner, FORT Budget Analyst Purpose: The purpose of this section is to provide instruction for receiving appropriated funding from one allocation organization (6-digit fund center) to another by a Voucher Adjustment (VA) made to the General Ledger. This action causes an increase to FORT funds by posting a credit to the FORT WBS Account. VA actions may not exceed $10,000. Forms: 1.Voucher Adjustment Authorization - A copy of the email authorizing BOTH the amount of the adjustment and to which WBS Account(s) of the giving organization is needed to complete the financial administrative processes. 2.Branch Chief Authorization – Branch Chief authorization for the adjustment to the other allocation organization is required. 3.FORT Budget Worksheet – This form provides a worksheet to assist PIs/Branch Chiefs in providing a usable spending plan for the project entry into BASIS. There are tabs available in the file that adjust the worksheet depending on the type of agreement being received and adjusting the overhead assessment rate on the Gross funding—in this case the proper tab is BASE/CYCLICAL Funding.FORT Budget Worksheet Process: 1.The process of a VA takes a minimum of 1 week from the time all the authorizations for the charge are approved and submitted for processing. Actions are processed when received and authorized. 2.Finance staff will be able to use the information provided from the documentation above to create and gain approval for a VA to the other allocation organization’s WBS Account. 3.When receiving funds via Voucher Adjustment from another organizations funding, the FORT overhead burden assessment is lost. At a Center level, this loss of burden is difficult to project and inequitable across all Branches, and therefore, still needs collected. Branch Chiefs have the option to: 1.request from the other allocation organization to cover the FORT overhead burden assessment cost, also as a Direct Charge; or 2.pay the FORT overhead burden assessment cost from their Branch allocation funds. Spending Deadlines: Spending deadlines apply. Because a VA posts a credit to FORT funding, the credit must be 100% expensed in full by the 20 September appropriated spending deadline.  Back to TopBack to Top

5.  Back to TopBack to Top Other – Intra-Agency Travel Agreement POC: Andrea Pegg, FORT Finance Specialist Sandy Hansen, FORT Admin Contractor Purpose: The purpose of this section is to provide instruction for receiving funds for reimbursement of travel costs between Department of Interior (DOI) bureaus and other Federal agencies. Any exchange of funds between two agencies/bureaus should be well documented and appropriate signatures obtained on an agreement to provide the estimated travel expenses and accounting information used for billing purposes. This action reduces FORT travel expenses and increases travel expenses for the other organization. Forms: 1.ITA Form - The ITA Form is used to document the ability and desire of the other Agency to fund the travel expenses of the USGS traveler and to ensure both agencies have the necessary information to process the billing and reimbursement. The travel authorization number is used as the document control number.ITA Form 2.Branch Chief Authorization – Branch Chief authorization for the adjustment to the other agency/bureau is required. 3.Travel Authorization – The USGS traveler’s authorization and voucher should be prepared, processed and paid by the traveler’s office (FORT). This ensures maximizing the use of the Government charge card and minimizing the out-of-pocket expenses of the traveler. The Government charge card secures contract city-pair fares, government insurance when renting a car using the Government rates, and tax-exemption through centrally billed lodging. Note: When receiving checks for payment, the receiving location must also complete a Form 9-3110 Collection Transmittal Form.Form 9-3110 Process: 1.The process of an Intra-Agency Travel agreement takes months to complete. FORT’s policy allows for no longer than 3 months after all travel and vouchering is complete, at which time, reimbursement will be waived. 2.Finance staff will be able to use the information provided from the documentation above to process and complete the billing and funds collection. Spending Deadlines: Spending deadlines do not apply. Travel deadlines are normally no later than 15 September. Once the billing adjustment is processed and funds received, the action is complete. Requirements to Travel Reimbursement It is not cost effective for FORT to pursue travel reimbursement for small dollar amounts or to continue to pursue reimbursement after several attempts and after several months have passed. Requirements for ITA processing are: 1.Travel reimbursement for foreign travel must be for more than $500; 2.For travel that is $500 or less, reimbursement must be for no less than 80% of the total travel cost; 3.Timeframe for working with the other Agency/Office for reimbursement will not exceed 3 months. When collection is not complete within 3 months, the action will be closed with no further attempts for reimbursement collection; and 4.Charges that FORT was unable to collect after several attempts will remain posted against the FORT WBS account that was used to authorize the original travel costs.

6. Reimbursable – Contribution (Gift) Agreement POC: Andrea Pegg, FORT Finance SpecialistSandy Hansen, FORT Admin Contractor Purpose: The purpose of this section is to provide instruction for receiving reimbursable funding from Contributions from public and/or private sources that support scientific research, technological development, and data systems pertaining thereto. Under its contributions authority, the USGS and its researchers may apply for grants that are publicly announced and open to Federal agencies and their employees. Contributions generally involve no further activity by the donor beyond the donation itself. Contributions include lands, buildings, equipment, money or other contributions from public and private sources. Contributions may also be referred to as 'gifts' or 'donations‘. The most common type of “contribution” for FORT is an honorarium received for reviewing a paper or teaching a class. This action increases the FORT’s total allocation of funds. Forms: 1.Form 9-3089 - Before accepting a check or Contribution, Ethics Form 9-3089 must be filled out, signed by the Center Director and approved by the Ethics Office. Contact information for the donating agency and a short description of the reason for the Contribution should be included on the form. Form 9-3089 2.Active Project/Task Annual Narrative – In order to link the funding to the science, there must be an active BASIS Project and Task with an active Annual Narrative for the fiscal year(s) in which funds will be received and expended.Active Project/Task Annual Narrative Process: 1.The process of a Contribution takes a minimum of 4 weeks from the time the 9-3089 is submitted to the Ethics Office for approval. 2.Finance staff will be able to use the information provided from the documentation above to create and gain approval for an active WBS Account, linked to the science Project and Task. 3.Once the 9-3089 is approved, Finance staff can submit the funds to HQ for deposit, link the FIRM funding to the WBS Account, and PIs/Branch Chiefs can begin expending funds. Spending Deadlines: Spending deadlines do not apply. Once approved, these funds become no year and have no overhead charges. No year funds are monitored and audited more closely by HQ.  Back to TopBack to Top

7. Reimbursable – non-Federal Source Agreement POC: Andrea Pegg, FORT Finance SpecialistSheri Bishop-Cotner, FORT Budget Analyst Purpose: The purpose of this section is to provide instruction to accept funds between the U.S. Geological Survey (USGS) and other entities for entering into agreements with, and to perform work for, a non-Federal Source agreement with state, local, or regional agencies; Indian tribes; or entities having taxing authority (or public institutions that are integral parts of such entities); and U.S. Territories. Before accepting a non-Federal Source agreement, it must be reviewed and approved by the Office of Policy and Analysis. This action increases the FORT’s total allocation of funds. Forms: 1.FORT Proposal Packet – This form is the required FORT cover sheet for the science proposal packet. It must include:FORT Proposal Packet 1.the USGS Program and Fund Codes of the money being received; 2.BASIS Project and Task Codes the funding will support; and 3.the PI receiving the funds. 2.FORT Budget Worksheet – This form provides a worksheet to assist PIs/Branch Chiefs in providing a usable spending plan for the project entry into BASIS. There are tabs available in the file that adjust the worksheet depending on the type of agreement being received and adjusting the overhead assessment rate on the Gross funding—in this case the proper tab is non-DOI Reimb Funding.FORT Budget Worksheet 3.Active Project/Task Annual Narrative – In order to link the funding to the science, there must be an active BASIS Project and Task with an active Annual Narrative for the fiscal year(s) in which funds will be received and expended.Active Project/Task Annual Narrative 4.Agreement Checklist – This document provides a list of all required information needed from the customer to process and accept the agreement.Agreement Checklist 5.Fully-Executed Legal Agreement - All funding activities accepted at the USGS must comply with all five of the following criteria: 1.The proposed activity must support the mission of the USGS and relate to one or more USGS programs. 2.The proposed activity must produce public benefits. 3.The proposed activity must comply with applicable laws and regulations. 4.If required by the legal authority cited in the agreement, the organization funding the proposed activity must have expressed willingness to pay full cost recovery. 5.The USGS has resources (or can acquire the resources) to successfully complete the effort, considering (a) Federal staff, (b) teams of Federal and contractor staff, or (c) teams composed of all contractor staff. Process: 1.The process of a non-Federal Source agreement takes a minimum of 4 weeks from the time the agreement is signed by both parties and submitted to the Office of Policy and Analysis for approval. 2.Finance staff will be able to use the information provided from the documentation above to create and gain approval for an active WBS Account, linked to the science Project and Task. 3.Once the agreement is approved by the Office of Policy and Analysis, Finance staff can enter the agreement to the system for review and approval by OAFM, link the FIRM funding to the WBS Account, and PIs/Branch Chiefs can begin expending funds. Spending Deadlines: Spending deadlines apply based on the legal authorities defined in the agreement and the period of performance. Any remaining reimbursable funds at end of fiscal year are moved to a new account for the next fiscal year until fully expended or agreement authorities expire.  Back to TopBack to Top

8. Reimbursable – Federal non-DOI Source Agreement POC: Andrea Pegg, FORT Finance SpecialistSheri Bishop-Cotner, FORT Budget Analyst Purpose: The purpose of this section is to provide instruction to accept funds between the U.S. Geological Survey (USGS) and other entities for entering into agreements with, and to perform work for, a Federal non-DOI Source agreement. This action increases the FORT’s total allocation of funds. Forms: 1.FORT Proposal Packet – This form is the required FORT cover sheet for the science proposal packet. It must include:FORT Proposal Packet 1.the USGS Program and Fund Codes of the money being received; 2.BASIS Project and Task Codes the funding will support; and 3.the PI receiving the funds. 2.FORT Budget Worksheet – This form provides a worksheet to assist PIs/Branch Chiefs in providing a usable spending plan for the project entry into BASIS. There are tabs available in the file that adjust the worksheet depending on the type of agreement being received and adjusting the overhead assessment rate on the Gross funding—in this case the proper tab is non-DOI Reimb Funding.FORT Budget Worksheet 3.Active Project/Task Annual Narrative – In order to link the funding to the science, there must be an active BASIS Project and Task with an active Annual Narrative for the fiscal year(s) in which funds will be received and expended.Active Project/Task Annual Narrative 4.Agreement Checklist – This document provides a list of all required information needed from the customer to process and accept the agreement.Agreement Checklist 5.Fully-Executed Legal Agreement - All funding activities accepted at the USGS must comply with all five of the following criteria: 1.The proposed activity must support the mission of the USGS and relate to one or more USGS programs. 2.The proposed activity must produce public benefits. 3.The proposed activity must comply with applicable laws and regulations. 4.If required by the legal authority cited in the agreement, the organization funding the proposed activity must have expressed willingness to pay full cost recovery. 5.The USGS has resources (or can acquire the resources) to successfully complete the effort, considering (a) Federal staff, (b) teams of Federal and contractor staff, or (c) teams composed of all contractor staff. Process: 1.The process of a Federal non-DOI Source agreement takes a minimum of 2 weeks from the time the agreement is signed by both parties. 2.Finance staff will be able to use the information provided from the documentation above to create and gain approval for an active WBS Account, linked to the science Project and Task. 3.Finance staff will enter the agreement to the system for review and approval by OAFM, link the FIRM funding to the WBS Account, and PIs/Branch Chiefs can begin expending funds. Spending Deadlines: Spending deadlines apply based on the legal authorities defined in the agreement and the period of performance. Any remaining reimbursable funds at end of fiscal year are moved to a new account for the next fiscal year until fully expended or agreement authorities expire.  Back to TopBack to Top

9. Reimbursable – Federal DOI Source Agreement POC: Andrea Pegg, FORT Finance SpecialistSheri Bishop-Cotner, FORT Budget Analyst Purpose: The purpose of this section is to provide instruction to accept funds between the U.S. Geological Survey (USGS) and other entities for entering into agreements with, and to perform work for, a Federal DOI Source agreement. This action increases the FORT’s total allocation of funds. Forms: 1.FORT Proposal Packet – This form is the required FORT cover sheet for the science proposal packet. It must include:FORT Proposal Packet 1.the USGS Program and Fund Codes of the money being received; 2.BASIS Project and Task Codes the funding will support; and 3.the PI receiving the funds. 2.FORT Budget Worksheet – This form provides a worksheet to assist PIs/Branch Chiefs in providing a usable spending plan for the project entry into BASIS. There are tabs available in the file that adjust the worksheet depending on the type of agreement being received and adjusting the overhead assessment rate on the Gross funding—in this case the proper tab is DOI Reimb Funding.FORT Budget Worksheet 3.Active Project/Task Annual Narrative – In order to link the funding to the science, there must be an active BASIS Project and Task with an active Annual Narrative for the fiscal year(s) in which funds will be received and expended.Active Project/Task Annual Narrative 4.Agreement Checklist – This document provides a list of all required information needed from the customer to process and accept the agreement.Agreement Checklist 5.Fully-Executed Legal Agreement - All funding activities accepted at the USGS must comply with all five of the following criteria: 1.The proposed activity must support the mission of the USGS and relate to one or more USGS programs. 2.The proposed activity must produce public benefits. 3.The proposed activity must comply with applicable laws and regulations. 4.If required by the legal authority cited in the agreement, the organization funding the proposed activity must have expressed willingness to pay full cost recovery. 5.The USGS has resources (or can acquire the resources) to successfully complete the effort, considering (a) Federal staff, (b) teams of Federal and contractor staff, or (c) teams composed of all contractor staff. Process: 1.The process of a Federal DOI Source agreement takes a minimum of 2 weeks from the time the agreement is signed by both parties. 2.Finance staff will be able to use the information provided from the documentation above to create and gain approval for an active WBS Account, linked to the science Project and Task. 3.Finance staff will enter the agreement to the system for review and approval by OAFM, link the FIRM funding to the WBS Account, and PIs/Branch Chiefs can begin expending funds. Spending Deadlines: Spending deadlines apply based on the legal authorities defined in the agreement and the period of performance. Any remaining reimbursable funds at end of fiscal year are moved to a new account for the next fiscal year until fully expended or agreement authorities expire.  Back to TopBack to Top

10. Reimbursable – Sub-Allocation Agreement POC: Andrea Pegg, FORT Finance SpecialistSheri Bishop-Cotner, FORT Budget Analyst Purpose: The purpose of this section is to provide instruction for providing reimbursable funding from one allocation organization (6-digit fund center) to another by a Sub-Allocation agreement to the other organizations WBS Account and funding. This action increases FORT funding and decreases funding for the other organization and can only be for a fully-executed reimbursable agreement already accepted by the other Center. This action increases the FORT’s total allocation of funds. Forms: 1.FORT Budget Worksheet – This form provides a worksheet to assist PIs/Branch Chiefs in providing a usable spending plan for the project entry into BASIS. There are tabs available in the file that adjust the worksheet depending on the type of agreement being received and adjusting the overhead assessment rate on the Gross funding—in this case the proper tab is BASE/CYCLICAL Funding.FORT Budget Worksheet 2.Active Project/Task Annual Narrative – In order to link the funding to the science, there must be an active BASIS Project and Task with an active Annual Narrative for the fiscal year(s) in which funds will be received and expended.Active Project/Task Annual Narrative 3.Sub-Allocation Acceptance Form - The Sub-Allocation is initiated by the Master Agreement Holder and serves as formal notification of acceptance of the terms of the agreement by all parties involved. The Sub-Allocation form must be signed by all Centers. If the transferring center is Sub-Allocating to more than ten (10) centers, a spreadsheet must be attached to the Sub-Allocation showing all the various centers and the amounts. 4.Branch Chief Authorization – Branch Chief authorization for the Sub-Allocation is required. Process: 1.The process of a Sub-Allocation agreement takes a minimum of 1 week from the time the Sub-Allocation Form is signed by both parties. 2.Finance staff will be able to use the information provided from the documentation above to create and gain approval and work with the other center for an active WBS Account, linked to the science Project and Task. 3.Finance staff from the other center (the Master Agreement Holder) will enter the agreement to the system for review and approval by OAFM, link the FIRM funding to the WBS Account, and PIs/Branch Chiefs can begin expending funds. Spending Deadlines: Spending deadlines apply based on the legal authorities defined in the agreement and the period of performance. Any remaining reimbursable funds at end of fiscal year are moved to a new account for the next fiscal year until fully expended or agreement authorities expire.  Back to TopBack to Top

11. Reimbursable – TTA, MTA, TAA, FUSA, or CRADA POC: Andrea Pegg, FORT Finance SpecialistSheri Bishop-Cotner, FORT Budget Analyst Purpose: The U.S. Geological Survey (USGS) has developed additional mechanisms that enable USGS to work with various levels of collaborators. All agreement types must be reviewed and approved by the Office of Policy and Analysis, which provides advice and guidance during the negotiations. The purpose of this section is to provide instruction to accept funds between the USGS and other entities for entering into the following agreement types: 1.Technology Transfer Agreement (TTA) – The Technology Transfer funding is a three-year fund source. Companies enter into a license with USGS to use our inventions. With the license, is an agreement to pay an execution fee, annual fee, and royalties. The fees and royalties are collected and applied in the fiscal year they are received, and funding is available for three years. The royalties are paid out to the inventors and any balances left after these payments have been made shall be transferred to the Center where the invention "occurred" and to the Center that administers the program. 2.Material Transfer Agreement – The Material Transfer applies when a quantity of a unique, specialized or experimental material (natural or synthetic) may be transferred between the Federal laboratory and another party for commercial evaluation, testing or other uses with or without reimbursement.Material Transfer Agreement 3.Technology Assistance Agreement (TAA) – The Technology Assistance a short-term agreement that allows a Federal laboratory and its researchers to provide and/or receive technical, research or other resources to a non-Federal party with/out reimbursement. The collaboration must have a mission value to the Federal laboratory. The Technical Assistance Form is required that includes all terms and conditions of the agreement and provides signature approval of both parties.Technology Assistance Agreement (TAA 4.Facility Use/Service Agreement (FUSA) – The Facility Use/Service is a short-term agreement that allows collaborators to use, with or without reimbursement, specialized facilities, equipment and/or capabilities that are not readily available from the private sector.Facility Use/Service Agreement (FUSA 5.Cooperative Research and Development Agreement (CRADA) – A CRADA is defined as an agreement between one or more Federal laboratories and one or more non-Federal parties under which the Government, through its laboratories, provides personnel, services, facilities, equipment, intellectual property, or other resources with or without reimbursement (but not funds to non- Federal parties); and the non-Federal parties provide funds, personnel, services, facilities, equipment, intellectual property, or other resources toward the conduct of specified research or development efforts, which are consistent with the missions of the laboratory, except that such term does not include a procurement contract or cooperative agreement. Form 9-2040 is required and is used as the cover page when preparing a CRADA.Cooperative Research and Development Agreement (CRADAForm 9-2040 Note: For monetary agreements, the receiving location must also complete a Form 9-3110 Collection Transmittal Form.Form 9-3110 Forms: 1.FORT Budget Worksheet – This form provides a worksheet to assist PIs/Branch Chiefs in providing a usable spending plan for the project entry into BASIS.FORT Budget Worksheet 2.Active Project/Task Annual Narrative – In order to link the funding to the science, there must be an active BASIS Project and Task with an active Annual Narrative for the fiscal year(s) in which funds will be received and expended.Active Project/Task Annual Narrative  Back to TopBack to Top

12. Reimbursable – Co-Location POC: Sheri Bishop-Cotner, FORT Budget Analyst Andrea Pegg, FORT Finance Specialist Purpose: The purpose of this section is to provide instruction for receiving reimbursable funding from a Co-Location space agreement. Co-Locations are office space/security and administrative support provided by the Host center to another allocation organization Parent center. It is strongly recommended that Co-Locations be formally documented and appropriate costs collected. This action reduces FORT facility and overhead expenses and increases facility and overhead expenses for the other organization. Forms: 1.Co-Location Memorandum of Agreement (MOA) – The purpose of the MOA is to establish areas of common agreement and specify specific responsibilities and rights between the parties regarding the sharing of facilities in the Host center by an employee in a Parent center. It is intended to identify the responsibilities of Host and Parent centers with respect to the level of service and expectations on the part of both parties.Co-Location Memorandum of Agreement (MOA) 2.Co-Location Cost Collection Agreement - The centers will use the Co-Location forms to document the support and facilities costs agreed upon between the Host and Parent centers.Co-Location Cost Collection Agreement Process: 1.The first step is for centers to prepare and sign an MOA and a Co-Location Cost Collection Form documenting the support services to be provided as well as a breakout of the support costs and methodology used. These documents require Center Director’s signature. 2.A direct charge adjustment will be processed to move the amount of facility and operating costs for the co-located employee(s) to the Parent center. The adjustment will decrease the expenses from the Host center (FORT) and increase the expenses for the Parent center. Spending Deadlines: Spending deadlines apply. Because a Co-Location agreement is for a period of one year, the credit generated by the voucher adjustment must be 100% expensed in full by the 20 September appropriated spending deadline.  Back to TopBack to Top