1. Table Discussions 2015 SE Meeting

2. Scenario #1-Project Completion A $1 million bridge replacement project has a completion date of August 1 th. This date was chosen to ensure the new bridge is completed before school starts (Aug 22 nd ). The project has gone smoothly with only one change order to increase abutment heights because rock was located at a lower elevation than shown on the plans. The change order added 1 calendar day (contract time/money ratio). The contractor gets the bridge and roadway opened, with all safety features in place, thru the base course on July 31 st. Surface is placed on Aug 5 th (subcontractor was finishing up resurfacing work). Contractor places permanent seed on Aug 7 th. QUESTION Should any liquidated damages be charged? If so, how much and why?

3. Scenario #2-Change Order A widening project is awarded for $500,000 with 50 working days. The Engineer realizes there are some base failures that need to be repaired, extra work. The areas are marked and calculated by the Engineer (estimated cost: $25,000). It is determined that 2’ will be excavated and brought back up with 12” of #2’s wrapped in fabric and the remaining 12” will be asphalt base. The Contractor provides the Engineer a price to perform this additional work that is 25% above average unit bid and requests 10 working days to perform the work. QUESTIONS What steps does the Engineer need to take to obtain funding/approval via change order? The Contractor has a change of heart after receiving a copy of the change order for his/her signature. Although, he/she had originally said that everything was good and had submitted the Cabinet a price to perform the work, they are now requesting that a 5% markup be added to the change order amount because a sub is performing the work. What should you do?

4. Scenario #3-Overrun Formula A latex overlay job is set up with 30 cubic yards of Partial Depth Patching. The unit price is $1,000.00 per cubic yard. Because of additional deteriorated concrete in the deck, there is an overrun of 20 cubic yards on the item at the end of the project. Assume the item is a major work item, more than 10% of the Original Contract Amount. QUESTIONS What would the new unit price of the Partial Depth Patching be using the Overrun Formula? What quantity would the new unit price be applied to?

5. Scenario #4-Resurfacing Issues A group resurfacing project has been completed. During asphalt placement everything went well, no problems noted. All materials passed QC and QA testing. At project completion the job looked excellent. The final inspection occurred 50 days after project completion; and it was noted that the asphalt showed signs of failure (spalling/raveling, surface opening up) in different areas that need to be corrected. QUESTION How would you propose the corrective work be handled?

6. Scenario #5-Striping The District has experienced low reflectivity readings for the permanent yellow centerline on its resurfacing projects. It has been decided to allow the striping contractor to place the permanent stripe after each day’s production of mainline. And, then to come back once the entire project has been completed and retrace the permanent stripe. The Department is paying for each application. QUESTION What are the pros and cons of this practice and how should it be paid? Should we see a reduction in permanent striping pricing per LF?

7. Scenario 5A-Striping The Contractor waits until late in the season to place surface on one of their resurfacing contracts. The contract calls for 1” of surface for the entire road. The air temp during placement varies from 40 to 50 degrees and takes three days to complete (Nov 24-26). The stripers place center line before sunset each day. During the proving period there are 3 different SNIC events that cause this road to be salted. The Section Office tests retroreflectivity on Jan 10 th and each day fails with average readings of 165 day one, 150 day two, and 145 day three. QUESTION How would you handle this scenario?

8. Scenario #6 – Video Pipe Inspection A project has 1,000 LF of pipe (culvert, storm sewer and entrance). There is 500 linear feet of pipe under the roadway. Question: What quantity of pipe should be inspected? Who decides which pipes, and what types, will be inspected?