1. I n t e g r i t y - S e r v i c e - E x c e l l e n c e 31 st Annual National VPPPA Conference USAF Breakout Session Safety and Occupational Health Management Systems 25 August 2015

2. I n t e g r i t y - S e r v i c e - E x c e l l e n c e What is a Safety Management System (SMS)? A systematic, explicit and comprehensive process for managing safety risks that provides for goal setting, planning and measurement of performance against defined criteria A formal method of measuring and evaluating individual and organizational safety performance with an emphasis on continuous improvement 2

3. I n t e g r i t y - S e r v i c e - E x c e l l e n c e Purpose of SMS Provide organizations an effective tool for continual improvement of safety performance. Requires: Identification of hazards, assessment of risks, and builds a business case to justify controls that will reduce risk to acceptable levels Proactive identification of hazards Leverages employee involvement Focuses on performance driven results Provides focus, avoiding waste of funds, human resources, and management's time Ties programs and processes together linking appropriate allocation of resources for SOH issues and concerns 3

4. I n t e g r i t y - S e r v i c e - E x c e l l e n c e What are the characteristics of an effective SMS? Reduces the risk of workplace incidents, injuries, and fatalities through data-driven measurements and improvements. Involves engaging people and working in partnership to make safety a shared responsibility, recognizing the value of cross-level teamwork. Organized and structured to ensure that organizations are able to achieve and maintain high standards of safety performance. Proactive, preventive and integrated into the culture of your organization. 4

5. I n t e g r i t y - S e r v i c e - E x c e l l e n c e Drivers for Air Force Adopting Management Systems Since 2001, SECAF guidance has been to implement an ESOH MS. DoD directed management systems approach (DoDI 6055.01, DoD Safety and Occupational Health (SOH) Program) – 14 Oct 14 OSHA proposing injury and illness prevention programs (I2P2) Management system requirements in Next Generation Air Transportation System (NEXTGEN) Safety Management Systems for Aviation Service Providers - Federal Aviation Administration AC120-92B 5

6. I n t e g r i t y - S e r v i c e - E x c e l l e n c e Why Adopt MS Approach Improve efficiency/effectiveness of existing programs leading to fewer mishaps – reduced injuries and equipment loss! Strengthen USAF Safety Culture Help preserve combat capability Align our world-class programs with: - Occupational Safety & Health Administration (VPP / I2P2) - American National Standards Institute (ANSI Z10) - FAA Safety Management System construct Focus on data-centric information for proactive mishap prevention The AF can’t afford the mission degradation caused by these losses. The status quo is no longer an option.

7. I n t e g r i t y - S e r v i c e - E x c e l l e n c e DoDI 6055.01, DoD Safety and Occupational Health (SOH) Program (14 October 2014) Institute SOHMS addressing all management levels Officials at each management level include SOH management within their management approach An organization has implemented an SOHMS when meeting the DoD Component assessment criteria from an independent external audit within the previous 4 years The SOHMS is a set of interrelated or interacting elements that organizations use to direct and control how SOH policies are implemented and SOH objectives are achieved DoD Guidance on Safety & Occupational Health MS

8. I n t e g r i t y - S e r v i c e - E x c e l l e n c e Generic Policy Processes Job Instructions Documents USAF AFPDs AFIs T.O.s OEM Info Management System Implementation Levels

9. I n t e g r i t y - S e r v i c e - E x c e l l e n c e AF SOHMS Policy AFPD 90-8, Environment, Safety & Occupational Health (ESOH) (2 February 2012) Requires use of accepted management system principles to enhance ESOH life cycle efficiencies in every Air Force program. ESOH management systems are a foundation of a sustainable Air Force. Management systems instill a culture of continuous improvement and life cycle decisions to manage and mitigate ESOH risks, identify, and correct deficiencies to improve overall worker and mission performance. Specifically, the AFPD requires the AF reference civilian consensus standards to assist in creating an effective SOHMS.

10. I n t e g r i t y - S e r v i c e - E x c e l l e n c e AFI 91-202, The US Air Force Mishap Prevention Program (24 June 2015) Provides AFSMS guidance/expectations “Commanders at all levels are responsible for developing and implementing a mishap prevention program utilizing the AFSMS Pillars” “Leadership implements the AFSMS by providing guidance and goals, establishing safety responsibility and accountability, applying risk management to operations, and promoting the AFSMS throughout the organization…...” AF Safety Management System (AFSMS) Guidance

11. I n t e g r i t y - S e r v i c e - E x c e l l e n c e AFI 48-145 - Occupational and Environmental Health Program (22 July 2014) Uses a management system approach to ensure continual program improvement through clearly defined OEH roles and responsibilities planning requirements, effective execution, and management review. AF OEHMS Guidance 11

12. I n t e g r i t y - S e r v i c e - E x c e l l e n c e PLAN DOCHECK ACT IMPROVE Airmen SOH Productivity Satisfaction Image REDUCE Hazards Risks Incidents Comp Cost Lost Time Continuous Improvement MS Plan-Do-Check-Action Model

13. I n t e g r i t y - S e r v i c e - E x c e l l e n c e Foundation for AFSMS

14. I n t e g r i t y - S e r v i c e - E x c e l l e n c e Four Pillars of the AFSMS 14

15. I n t e g r i t y - S e r v i c e - E x c e l l e n c e AFSMS Framework 15 Figure 1.2 – AFI 91-202 Pillar Element Sub-Elements

16. I n t e g r i t y - S e r v i c e - E x c e l l e n c e Compliance VS Performance There are two schools of thought related to organizational and employee safety and health: Compliance-based safety programs Performance-based SMSs Compliance-basedPerformance-based Rigid Prescriptive or controlling Usually implemented by safety staff Regulatory focused Flexible (accepts change) Dynamic (will change) Strong management leadership Robust employee involvement Program ownership occurs at a new level Regulations are the foundation of the overall system Focuses on continuous improvement and sustainment

17. I n t e g r i t y - S e r v i c e - E x c e l l e n c e VPP Policies and Procedures Manual CSP 03-01-003 - VPP Policies and Procedures Manual “A Systems Approach. Compliance with the OSH Act and all applicable OSHA requirements is only the starting point for VPP participants. VPP participants develop and implement systems to effectively identify, evaluate, prevent, and control occupational hazards so that injuries and illnesses to employees are prevented. Star participants, in particular, are often on the leading edge of hazard prevention methods and technology. As a result, VPP worksites serve as models of safety and health excellence, demonstrating the benefits of a systems approach to employee protection. NOTE: Federal agencies participating in VPP also must comply with Executive Order 12196 and 29 CFR 1960, in addition to Section 19 of the OSH Act.”

18. I n t e g r i t y - S e r v i c e - E x c e l l e n c e AF VPP History 2005 – Nine AF bases initially targeted to implement VPP 2005 (May) - First baseline assessment - Tinker AFB 2009 (May) - First to earn VPP Star - Hanscom AFB 2015 Status – AF sites 13 OSHA VPP Star Sites (7 have completed recerts) 5 OSHA on-sites completed – pending formal recognition 4 have applications in or anticipate submitting in CY15 3 AF sites voluntarily withdrew from VPP

19. I n t e g r i t y - S e r v i c e - E x c e l l e n c e AF VPP Special Government Employee (SGEs) AF currently has several trained and qualified SGEs Altus, Tinker, Wright-Patterson, Robins AFBs AFMC hosting a DoD funded SGE course WPAFB, 22-24 September 2015 33 scheduled/OSHA approved to attend 19

20. I n t e g r i t y - S e r v i c e - E x c e l l e n c e Summary VPP or AFSMS are not replacing the USAF Mishap Prevention Program Both are frameworks upon which an organization executes the USAF Mishap Prevention Program Both are systemic methodologies for safety program construction, execution, evaluation and identifying opportunities for continual improvement in performance Information, education, awareness and participation are key AF will recognize OSHA VPP Star status as prima fascia proof of AFSMS conformance

21. I n t e g r i t y - S e r v i c e - E x c e l l e n c e Contact Information Vance E. LinebergerMailing Address: Director, Occupational SafetySAF/IEE Policy and Programs1665 Air Force Pentagon Headquarters USAFWashington DC 20330-1665 DSN: 223-7706 COM: 703-693-7706 Email: vance.e.lineberger.civ@mail.mil vance.e.lineberger.civ@mail.mil

22. I n t e g r i t y - S e r v i c e - E x c e l l e n c e Questions?