1. MATERIALS MANAGEMENT UNIT Campus Supply, Shipping & Receiving, Property Administration and Property Surplus

2. CLICK TO EDIT MASTER TITLE STYLE C AMPUS S UPPLY Campus Supply is Northern Arizona University’s central warehouse and stores operation. Campus Supply stocks a variety of products necessary for the care and operation of Northern Arizona University’s 80+ facilities, its academic and administrative missions and our Intergovernmental Agency (IGA) partners. Kevin, Jonah, and Danielle Students: Leah Taylor Tilghman RJ

3. CAMPUS SUPPLY LOCATION Facility Services - Bldg 77 Open to Departments Only: Mon-Fri 7:00am – 4:00pm

4. W EB TMA O RDERS Campus Supply uses Facility Services WebTMA program: 4

5. S TOCK O RDERS Use Contracted Agreements, update regularly, and inventory yearly Stock Request Form Ordering: –Visit Campus Supply BLDG 77, Mon-Fri 7:00am – 4:00pm –Online Ordering – Material’s RequestOnline Ordering Login using your NAU user ID and password (nau\userid). Must have a valid Speedchart number. 5 Campus Supply stocks approximately 2000 items in a 16,000 square-foot warehouse and is capable of ordering any item needed through carefully negotiated contracts. Contracts are based on volume purchases, allowing Campus Supply to offer competitive pricing while passing on savings to our customers.2000 items

6. 1. Visit: https://nau.edu/campus-supply/ https://nau.edu/campus-supply/ 2. Select “Online Ordering” CAMPUS SUPPLY HOME PAGE

7. LOG-IN TO FACILITIES ISD 3. Use your NAU LDAP Log-in ***NOTE: Make sure to use “nau\” before your user ID. Students must use “students\” in order to log-in to the Facility Services ISD page.

8. MATERIAL REQUEST – CATALOG SEARCH 4. Under “Material Request” select “Catalog Search” to search for parts by type, part code, or description.

9. ADD TO CART 5. Find and select the part you want to add to cart. 6. Review detailed information and select the Order Quantity. 7. Select “Add to Cart”

10. CHECKOUT 8. After all parts have been added to your cart, select “Checkout” to review your cart. 9. Select your department location and completely fill out the page below: ***NOTE: All purchases require a valid Speedchart number Material’s Requests are then converted into Sales Orders by Shipping and Receiving to be delivered to the specified building.

11. N ON -S TOCK O RDERS WebTMA Purchase Orders –90 Vendors to choose from90 Vendors –Contact Jonah Oliver at Jonah.Oliver@nau.edu or by phone at 523-6414Jonah.Oliver@nau.edu Purchasing Card for Vendors not on the above list. Run Slips –Emergency only –Local businesses (Home Depot, HomCo, and many more!) –Sam’s Club/Walmart: Approved Campus Supply employee must be present. NOTE: A valid Speedchart number or chargeable Work Order are required for all purchases from Campus Supply. 11 FY’15 STATS: 3,746 TMA Purchase Orders (16 POs/day) 3,404 Sales Orders (14 SOs/day) 16,954 Parts (70 Parts/day)

12. S TAPLES A DVANTAGE Staples Advantage provides better pricing on many products!Staples Advantage –New User? Contact Danielle Brainard at Danielle.Brainard@nau.edu or by phone at 523-8045.Danielle.Brainard@nau.edu Campus Supply manages Staples Advantage account. –Daily Uploads to PeopleSoft and Monthly Reconciliations –No NAU P-Card Needed! –Issues regarding your NAU account, contact Danielle Brainard. –Issues with a Staples order, contact Staples directly. –Returns 12

13. CLICK TO EDIT MASTER TITLE STYLE S HIPPING AND R ECEIVING A majority of the materials ordered for Northern Arizona University are delivered to Shipping and Receiving which are then re-delivered to campus departments. FY’15 STATS Pieces: 10,885 pcs/yr (45 pcs/day) Pounds: 309,263 lbs/yr (1,283 lbs/day) Jimmy and KevinChuck

14. D ELIVERIES Delivers Custodial Supplies for both academic and residence hall buildings across campus. See Building Delivery Schedule.Building Delivery Schedule –Heavy lifting required in buildings with no elevators. Staples Advantage Orders are received and delivered daily. Stock Online Ordering.Online Ordering Questions: Contact Chuck Roth email Charles.Roth@nau.edu at 523-1162.Charles.Roth@nau.edu 14

15. O THER S ERVICES Recycled Ink and Toner Cartridges –Campus Supply supports Northern Arizona University’s sustainability efforts. Recycling prevents valuable materials from entering the waste stream. –Drop-off your used ink and toner cartridges at the Campus Supply main office to be recycled through QCToner, a division of Quality Connections, a Not for Profit 501(C). 15 Visit: http://www.qcoffice.org/ for more information.http://www.qcoffice.org/

16. QUESTIONS & CONTACT US! Campus Supply: Jonah Oliver – Material Supply Storekeeper Jonah.Oliver@nau.eduJonah.Oliver@nau.edu PH: 928-523-6414 Danielle Brainard – Accountant Associate Danielle.Brainard@nau.eduDanielle.Brainard@nau.edu PH: 928-523-8045 Kevin Nowicki – Materials Handler Kevin.Nowicki@nau.eduKevin.Nowicki@nau.edu PH: 928-523-9505 Shipping & Receiving: Chuck Roth – Materials Handling Supervisor Charles.Roth@nau.eduCharles.Roth@nau.edu PH: 928-523-1162 Jimmy Sandoval – Materials Handler Jimmy.Sandoval@nau.eduJimmy.Sandoval@nau.edu PH: 928-523-8152 Main Office PH: 928-523-1108 Email: NAU-CampusSupply@nau.eduNAU-CampusSupply@nau.edu NAU Home Page: https://nau.edu/campus-supply/https://nau.edu/campus-supply/ Online Ordering: https://fsrequest.nau.edu/https://fsrequest.nau.edu/ Staples Advantage: http://www.staplesadvantage.com/http://www.staplesadvantage.com/

17. CLICK TO EDIT MASTER TITLE STYLE P ROPERTY A DMINISTRATION B UILDING 098B Mission Statement: The mission of Property Administration is to assist Northern Arizona University in meeting State of Arizona regulations regarding University property and to provide detailed support for Northern Arizona University financial statements.

18. P ROPERTY A DMINISTRATION S TAFF Arden Jean Carrasquilla Assistant Director 928-523-6390 Deborah Russell-Kelly Business Manager 928-523-6391 Brenda Oliver Accounting Assistant, Senior 928-523-6206 Erika Smith Student Worker Brenda, Deborah, and Erika NAU-PropertyAdmin@nau.edu

19. CLICK TO EDIT MASTER TITLE STYLE P ROPERTY A DMINISTRATION A GENDA What needs to be tagged? How to get something tagged? What to do if a tagged asset changes location? What to do if a tagged asset changes departments? What is a Home-use form? Why? Depreciation and Inventory!

20. W HAT NEEDS TO BE TAGGED ?

21. C APITAL A SSETS Capital Assets –An item valued at $5,000.00 or more –Vehicles over $5,000.00

22. N ON -C APITAL A SSETS Non-Capital Assets are Individual items less than $5,000.00 –All individual computers –All iPads, tablets & thin clients –Vehicles –All networked printers

23. H OW DO I GET SOMETHING TAGGED ?

24. T O GET SOMETHING TAGGED YOU WILL NEED A Tagging Services formTagging Services form –The form can be found on the Property Administration website. Invoice/receipt OR P.O. Number Email the above information to: NAU-PropertyAdmin@nau.edu

26. CLICK TO EDIT MASTER TITLE STYLE P ROPERTY A DMINISTRATION S TATISTICS FY 2015 2,667 New Tagged Assets Average of 11 Assets Tagged Daily 23,299 Total Active Assets throughout NAU Campus and Extended Campuses Statewide

27. W HAT DO I DO IF AN ASSET MOVES ?

28. I F AN ASSET CHANGES LOCATION Send an email to NAU-PropertyAdmin@nau.eduNAU-PropertyAdmin@nau.edu Include: –Asset number and serial number –New location (building and room number) –Property Administration will make the necessary updates.

29. W HAT DO I DO IF A TAGGED ASSET CHANGES DEPARTMENTS ?

30. I F A TAGGED ASSET CHANGES DEPARTMENTS You need a PCA form. A PCA form stands for Property Control Authorization Form You can find this on the Property Administration website.Property Administration

31. PCA FORM

32. WHAT IS A HOME-USE FORM?

33. H OME -U SE FORM A Home-Use Form can be found on the Property Administration website. If NAU property leaves the university premises for 2 weeks or more, up to a maximum year, a home-use form is necessary. Prior approval is required before the equipment leaves campus. This is accomplished by completing a home-use form.

34. HOME-USE FORM

35. B UT, W HY ?

36. A NNUAL U NIVERSITY I NVENTORY This is all done to maintain accurate records for the university’s annual inventory, which is policy required by the Arizona Board of Regents.

37. I F WE ALL DO OUR PART Annual Inventory should be a breeze.

38. Q UESTIONS ?

39. CLICK TO EDIT MASTER TITLE STYLE P ROPERTY S URPLUS Mission Statement The mission of Property Surplus is to ensure that the surplus property generated by Northern Arizona University will be handled in a manner that both maximizes the return to the University and meets applicable disposal requirements. Property Surplus NAU-PropertySurplus@nau.edu 928-523-4163

40. P ROPERTY S URPLUS S TAFF Arden Jean Carrasquilla Assistant Director Arden.Carrasquilla@nau.edu Arden.Carrasquilla@nau.edu 523-6390 Deborah Russell-Kelly Business Manager Deborah.Russell-Kelly@nau.edu Deborah.Russell-Kelly@nau.edu 523-6391 Kenneth "Ken" MacFerren Stock/Inventory Assistant Kenneth.MacFerren@nau.edu Kenneth.MacFerren@nau.edu 523-6097 Terrence "Terry" McCarty Materials Handler Terrence.McCarty@nau.edu 523-6393 Terry, Jermaine, Ken, Chris, and Brad Student Workers Jermaine Chris Brad Anthony

41. LOCATION OF PROPERTY SURPLUS BLDG 47A

42. PROPERTY SURPLUS

43. R ECENT C HANGES AT P ROPERTY S URPLUS Our warehouse was 12,000 Sq Ft –It is now only 6,000 Sq Ft Our new Public Sales hours are 12:00pm to 4:00pm M-F Department drop-offs are 8:00am to 11:00am ONLY –You must call and schedule a drop off. New Staff

44. PROPERTY CONTROL AUTHORIZATION FORM (PCA) A Property Control Authorization Form is required for all Departmental transfers and transfers to Property Surplus. The PCA form can be found on Property Surplus or Property Administration’s website. https://www5.nau.edu/prop/pca/https://www5.nau.edu/prop/pca/ How to Complete the PCA Form The PCA form can either be printed and filled in by hand, or the information can be typed in the appropriate fields and then printed.PCA form Transferring equipment to Surplus

45. CAMPUS SERVICES NAU employees are not allowed to give or throw away university property. Call or e-mail Property Surplus during normal business hours to schedule a pick-up or drop-off time. University's Moving Crew for large pick-ups Department Purchases

46. I TEMS THAT CANNOT BE TAKEN BY P ROPERTY S URPLUS Telephones (must be returned to Telecomm). Mattresses and bedding. Weapons and ammunition (must be taken to NAUPD) Any hazardous/flammable materials and equipment without an ORC Equipment Release Form. ORC Equipment Release Form. Food, drugs and alcohol. NOTE: Please contact Property Surplus for correct disposal procedures of the above items. Property Surplus can send used toners, light bulbs and batteries to the proper disposal sites on campus.

47. S PECIAL S ALES Yellow Bike Sale Dining Sale Yard Sale

48. CLICK TO EDIT MASTER TITLE STYLE P ROPERTY S URPLUS S TATISTICS FY 2015 FY2015: 671 pick-ups/drop-offs. Each pickup or drop off can consist of 1-20+ items. 246 items sold to Departments 7,477 items sold to the Public 1,243 items sent to Recycle 3,751 Department and Public Sales Transactions Average 15 transactions per day!

49. P UBLIC S URPLUS Government “eBay” for government agencies to post. Auction site –Anyone can purchase Reaches a larger market http://www.publicsurplus.com/

50. ITEMS RECENTLY LISTED ON PUBLIC SURPLUS

51. LIKE US ON FACEBOOK! NAU Property Surplus Over 2,000 Likes!

52. QUESTIONS?

53. T HE C IRCLE OF M ATERIALS